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For Companies At a Glance
- Tasks: Coordinate office activities, manage schedules, and support budgeting tasks.
- Company: Join a progressive multinational company with a focus on innovation.
- Benefits: Enjoy competitive pay, paid holidays, and remote work options.
- Why this job: Gain international experience while working in a dynamic and supportive environment.
- Qualifications: Experience in office administration and proficiency in MS Office required.
- Other info: Opportunity to travel for seminars and engage with global partners.
The predicted salary is between 24000 - 36000 £ per year.
As an Office Administrator, you will play a key role in ensuring the smooth and efficient operation of the office. Your responsibilities will include:
- Coordinate office activities and operations to ensure efficiency and compliance with company policies
- Supervise administrative staff and allocate responsibilities to ensure performance
- Manage agendas, travel arrangements, and appointments for upper management
- Handle phone calls and correspondence (e-mail, letters, packages, etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases, including personnel, financial, and other data
- Track office supplies and place orders as necessary
- Submit timely reports and prepare presentations or proposals as assigned
- Assist colleagues with administrative support as needed
- Manage and update the company’s social media accounts regularly as per management’s guidance
- Update the company website regularly as directed by management
- Organize and conduct seminars to promote company services, primarily in the UK, and occasionally travel to UAE or Pakistan
- Work from home when required and complete tasks in a timely and efficient manner
- Perform other duties and tasks as assigned by management
Person Specifications:
- Proven experience as an Office Administrator in a fast-paced environment
- Outstanding communication and interpersonal abilities in English
- Excellent organizational and leadership skills
- Familiarity with office management procedures
- Proficient in MS Office and office management software (e.g., ERP)
- Experience in an Immigration Consultancy firm is an advantage
- Degree holder (Bachelor’s or Master’s)
- Team player with the ability to work independently and use initiative
What We Offer:
- Competitive salary package
- CPD (Continuing Professional Development) program
- Paid annual holidays as per local law
- Opportunity to gain international experience in our offices and partner companies worldwide
This is an exciting opportunity to work with a multinational, progressive, and forward-thinking company. Only shortlisted candidates will be contacted.
Office Administrator (Part-Time) employer: ZANS Group
Contact Detail:
ZANS Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator (Part-Time)
✨Tip Number 1
Familiarise yourself with our company culture and values. Understanding what we stand for at StudySmarter will help you align your responses during any interviews and show that you're genuinely interested in being part of our team.
✨Tip Number 2
Network with current or former employees if possible. They can provide insights into the role and the office environment, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your organisational and leadership skills. As an Office Administrator, you'll need to demonstrate your ability to manage tasks efficiently, so think of examples from your past experiences that showcase these skills.
✨Tip Number 4
Be prepared to discuss your experience with office management software and MS Office. We value proficiency in these tools, so having specific examples of how you've used them effectively in previous roles will set you apart.
We think you need these skills to ace Office Administrator (Part-Time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Administrator. Focus on your organisational skills, communication abilities, and any specific software proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your experience in managing office operations and how you can contribute to their efficiency and compliance.
Highlight Relevant Experience: In your application, emphasise any previous roles where you supervised staff or managed office activities. Include examples of how you handled budgeting, bookkeeping, or administrative support.
Showcase Your Skills: Clearly outline your proficiency in MS Office and any office management software. If you have experience in an Immigration Consultancy firm, make sure to mention it as it is considered an advantage.
How to prepare for a job interview at ZANS Group
✨Showcase Your Organisational Skills
As an Office Administrator, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully coordinated office activities or managed schedules in previous roles.
✨Demonstrate Communication Proficiency
Outstanding communication is key for this role. During the interview, highlight your experience in handling correspondence and managing relationships with colleagues and clients. Use clear and concise language to convey your points.
✨Familiarise Yourself with Relevant Software
Proficiency in MS Office and office management software is essential. Brush up on these tools before the interview and be ready to discuss how you've used them to improve efficiency in past positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle various office situations. Think of scenarios where you've had to manage conflicts, prioritise tasks, or support team members, and be ready to share those experiences.
