At Zaha Hadid Architects, we are seeking a Junior Project Coordinator on a 12 Month Fixed Term Contract to join our growing team in London. In this role you will responsible for providing administrative services and support for a Masterplanning Project.Cluster Project Support
Other Areas of Responsibility and Administrative Support
- Support with monthly reporting and related documents.
- Document control, including naming of deliverables and maintaining letter trackers.
- Archiving files received from the client and consultants, and ensuring they are readily accessible to the team.
- Maintain the project folder structure on the local server and project SharePoint.
- Assist the team with formatting documents as needed.
Other Areas of Responsibility and Administrative Support
- Provide ad hoc administrative and coordination support to the project leaders.
- Attend meetings where necessary, developing an awareness of key participants and topics of the Masterplanning project.
- Schedule meetings and conference calls, including sending invitations.
- Assist in preparing meeting documents and collecting meeting agendas as required.
- Format minutes of meetings and attendance lists.
- Maintain an archive of meeting recordings, including downloading and editing videos as necessary and saving them on the internal server and project SharePoint.
- Support project leaders in liaising with clients and consultants.
- Liaise with accounts and other departments on behalf of the project leaders.
- Assist with invoices, invoice tracking and related documentation.
- Assist with documentation related to project submissions.
- Coordinate with Reception for meeting room bookings, post and couriers.
- Coordination with Cluster Administration Team regarding project-related travel and bookings
- Excellent communication skills both orally and in writing
- Excellent inter-personal skills
- Good IT skills (Word, Excel, PowerPoint, Outlook)
- Ability to prioritise and plan effectively
- Highly organised, especially when dealing with a constantly changing environment
- Diplomacy, professionalism and tact for a wide variety of situations and personalities
- Adequate experience as a junior Project Coordinator or equivalent role
