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For Companies At a Glance
- Tasks: Support senior Directors by managing schedules, organising meetings, and coordinating projects.
- Company: Join a highly regarded organisation known for its dynamic work environment and leadership.
- Benefits: Enjoy 26 days holiday, private medical insurance, free meals, and gym access.
- Why this job: Be part of a fast-paced team, making a real impact while developing your skills.
- Qualifications: Exceptional organisation, communication skills, and a proactive mindset are essential.
- Other info: Hybrid working model with 4 days on-site; perfect for those who thrive in dynamic settings.
The predicted salary is between 34000 - 48000 £ per year.
Overview
Our client is a well-established and growing e-commerce business with a strong brand presence. Operating in a dynamic and fast-moving environment, the company is focused on continued growth and operational excellence.
We are seeking an organised, proactive and detail-oriented Executive Assistant to the Founder to provide high-level support and ensure the smooth day-to-day running of the office. This is a pivotal role within the business, combining executive-level support with office management, finance administration and operational coordination.
The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow.
Responsibilities
- Provide comprehensive day-to-day support to the Founder
- Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed
- Handle email correspondence and follow-ups
- Arrange travel, accommodation and logistics for the Founder and wider team
- Prepare presentations, documents and briefing materials
- Take meeting notes and track actions
- Oversee the smooth running of the office and maintain an organised, efficient working environment
- Manage office supplies, equipment and supplier relationships
- Liaise with landlords, building management and service providers
- Coordinate office maintenance, IT support and facilities issues
- Process and manage supplier invoices and expenses
- Support basic bookkeeping, expense tracking and reconciliations
- Liaise with external accountants and finance partners
- Maintain accurate records of contracts, invoices and key documentation
- Act as a key point of contact for internal administrative queries
- Support onboarding and offboarding of team members
- Assist with HR administration, including holiday tracking and document management
- Coordinate internal meetings, events and off-sites
- Provide general administrative and operational support as required
- Assist with brand events, pop-ups and team activities
- Identify and implement improvements to office processes and systems
- Exceptionally organised with strong attention to detail
- Proactive, adaptable and comfortable managing competing priorities
- Excellent written and verbal communication skills
- Confident using Google Workspace / Microsoft Office and basic finance systems
- Professional, discreet and reliable
- Positive, solution-focused attitude
What’s on Offer
- High-impact role within a growing founder-led business
- Collaborative, fast-paced and supportive working environment
- Opportunities for professional growth and development
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Executive Assistant employer: Zachary Daniels
Contact Detail:
Zachary Daniels Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the company culture and values. Research the organisation's recent projects and initiatives to demonstrate your genuine interest during any conversations or interviews.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. Engaging with them can provide valuable insights into the role and help you understand what the leadership team truly values in an Executive Assistant.
✨Tip Number 3
Prepare specific examples from your past experiences that showcase your organisational skills and ability to manage complex schedules. Be ready to discuss how you've successfully supported senior leaders in previous roles.
✨Tip Number 4
Demonstrate your proactive mindset by suggesting potential improvements or efficiencies you could bring to the role. This shows initiative and a forward-thinking approach, which is highly valued in dynamic environments.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, focusing on your organisational skills, ability to manage complex schedules, and any relevant achievements. Use keywords from the job description to align your experience with what the company is looking for.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and attention to detail. Mention specific examples of how you've successfully supported senior leaders in the past and how you can bring that experience to this role.
Highlight Relevant Skills: In your application, emphasise your strong written and verbal communication skills, as well as your ability to engage with senior stakeholders. Provide examples of how you've managed busy diaries and coordinated high-level meetings effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Executive Assistant role.
How to prepare for a job interview at Zachary Daniels
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings or managed multiple priorities in the past.
✨Demonstrate Communication Prowess
Strong written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, especially when discussing your experience with senior stakeholders.
✨Exhibit a Proactive Mindset
Employers value candidates who can think on their feet. Prepare to share instances where you identified potential issues before they arose and took initiative to resolve them, showcasing your solutions-focused approach.
✨Highlight Your Attention to Detail
In this role, attention to detail is paramount. Bring examples of how your meticulous nature has contributed to successful project outcomes or how you've maintained accurate records in previous positions.
