At a Glance
- Tasks: Support senior Directors by managing schedules, organising meetings, and coordinating projects.
- Company: Join a highly regarded organisation known for its dynamic work environment and leadership.
- Benefits: Enjoy 26 days holiday, private medical insurance, free meals, and gym access.
- Other info: Hybrid working model with 4 days on-site; perfect for those who thrive in dynamic settings.
- Why this job: Be part of a fast-paced team, making a real impact while developing your skills.
- Qualifications: Strong organisational skills, excellent communication, and a proactive mindset are essential.
The predicted salary is between 34000 - 48000 £ per year.
Executive Assistant (Temp 6 month contract) | Warrington | up to £40k DOE
Hours: Monday to Friday, 37.5 hours per week, Flexible working hours
We have an exciting opportunity to join an amazing brand based in Warrington. The Executive Assistant will play a vital role in supporting the Senior Vice President to perform their role efficiently.
Executive Assistant Responsibilities:
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Manage the SVP's complex and ever-changing calendar, including coordinating meetings, appointments, external engagements, and customer visits across multiple time zones.
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Make travel arrangements for the SVP, including European and international travel, hotel bookings, transfers, and detailed itineraries.
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Exercise discretion when managing the SVP's time, proactively evaluating needs for calendar management and travel arrangements.
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Serve as the Travel Manager with a third-party travel company: manage the system, train users, and oversee the service agreement.
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Keep the SVP updated on time-sensitive and priority issues, ensuring appropriate follow-up.
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Prepare, reconcile, and submit expense reports for the SVP.
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Assist the SLT in organizing departmental summits, including venue finding and travel logistics.
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Provide active support for major company-wide events such as Brand Summits.
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Serve as the primary point of contact for European-wide visits by global colleagues when the SVP is involved.
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Collaborate with Internal Communications to draft and review communications on behalf of the SVP.
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Maintain efficient filing systems and ensure accurate record-keeping.
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Partner with the Office & Facilities Manager to ensure mutual coverage during absences.
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Take on additional duties as assigned, including supporting other departments or executives as needed.
Executive Assistant Key Requirements:
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Proven experience in an administrative role supporting senior management.
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Exceptional written and verbal communication skills, with a professional and friendly demeanor.
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Strong time-management abilities with the capacity to organise and manage multiple concurrent projects. Experience with project management is beneficial.
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Expertise in managing corporate travel arrangements.
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Ability to work effectively with senior leaders, maintaining a customer-focused approach while safeguarding the SVP's time.
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Resilience and the ability to work under pressure, meeting deadlines with meticulous attention to detail.
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A team player with a flexible attitude and willingness to adapt to changing demands.
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A proactive problem-solver who embraces challenges.
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Flexibility in working hours to support the dynamic needs of the SVP and SLT.
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Experience overseeing budgets and expenses.
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Proficiency with Microsoft Office tools.
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Ability to maintain confidentiality of sensitive company information.
If you are a proactive, organised, and adaptable professional with the skills and experience to support senior leadership, we would love to hear from you!
BBBH33059
Executive Assistant in Warrington employer: Zachary Daniels
Zachary Daniels is an exceptional employer, offering a dynamic work environment in Greater London where innovation and creativity thrive. As the Head of Buying & Growth Strategy, you will enjoy a competitive salary, bonuses, and a hybrid working model that promotes work-life balance, alongside ample opportunities for professional growth and development within a rapidly expanding consumer business.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Warrington
✨Tip Number 1
Familiarise yourself with the company culture and values. Research the organisation's recent projects and initiatives to demonstrate your understanding of their goals during any discussions or interviews.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. Engaging with them can provide insights into the role and the team dynamics, which you can leverage in your conversations with the hiring managers.
✨Tip Number 3
Prepare specific examples from your past experiences that showcase your organisational skills and ability to manage complex schedules. Be ready to discuss how you've successfully supported senior leaders in previous roles.
✨Tip Number 4
Demonstrate your proactive mindset by suggesting ideas for improving efficiency in executive support during interviews. This shows your initiative and readiness to contribute positively to the team right from the start.
We think you need these skills to ace Executive Assistant in Warrington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience as an Executive Assistant, focusing on your organisational skills, ability to manage complex schedules, and any relevant achievements. Use keywords from the job description to align your experience with what the company is looking for.
Craft a Compelling Cover Letter:Write a cover letter that showcases your proactive mindset and attention to detail. Mention specific examples of how you've successfully supported senior leaders in the past and how you can bring value to their team.
Highlight Relevant Skills:In your application, emphasise your strong written and verbal communication skills, as well as your ability to engage with senior stakeholders. Provide examples of how you've managed busy diaries and coordinated high-level meetings effectively.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for an Executive Assistant role.
How to prepare for a job interview at Zachary Daniels
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Prepare examples of how you've successfully organised meetings or projects in the past, highlighting your attention to detail and time-management skills.
✨Demonstrate Your Communication Abilities
Strong written and verbal communication is key for this role. Be ready to discuss how you've effectively engaged with senior stakeholders and how you handle communication in high-pressure situations.
✨Exhibit a Proactive Mindset
Employers are looking for someone who can think on their feet. Share instances where you've identified potential issues before they arose and how your solutions benefited your team or organisation.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle dynamic environments. Think about past experiences where you had to adapt quickly and how you maintained professionalism and discretion under pressure.
