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- Tasks: Support the Founder with daily operations and manage office efficiency.
- Company: A thriving e-commerce business with a strong brand presence.
- Benefits: Competitive salary, staff discounts, and opportunities for professional growth.
- Why this job: Join a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Exceptional organisation skills and proficiency in Google Workspace/Microsoft Office.
- Other info: Collaborative culture with a focus on operational excellence.
The predicted salary is between 30000 - 40000 £ per year.
Our client is a well-established and growing e-commerce business with a strong brand presence. Operating in a dynamic and fast-moving environment, the company is focused on continued growth and operational excellence.
We are seeking an organised, proactive and detail-oriented Executive Assistant to the Founder to provide high-level support and ensure the smooth day-to-day running of the office. This is a pivotal role within the business, combining executive-level support with office management, finance administration and operational coordination.
The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow.
Executive Assistant responsibilities:
- Provide comprehensive day-to-day support to the Founder
- Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed
- Handle email correspondence and follow-ups
- Arrange travel, accommodation and logistics for the Founder and wider team
- Prepare presentations, documents and briefing materials
- Take meeting notes and track actions
- Oversee the smooth running of the office and maintain an organised, efficient working environment
- Manage office supplies, equipment and supplier relationships
- Liaise with landlords, building management and service providers
- Coordinate office maintenance, IT support and facilities issues
- Process and manage supplier invoices and expenses
- Support basic bookkeeping, expense tracking and reconciliations
- Liaise with external accountants and finance partners
- Maintain accurate records of contracts, invoices and key documentation
- Act as a key point of contact for internal administrative queries
- Support onboarding and offboarding of team members
- Assist with HR administration, including holiday tracking and document management
- Coordinate internal meetings, events and off-sites
- Provide general administrative and operational support as required
- Assist with brand events, pop-ups and team activities
- Identify and implement improvements to office processes and systems
Executive Assistant Skills:
- Exceptionally organised with strong attention to detail
- Proactive, adaptable and comfortable managing competing priorities
- Excellent written and verbal communication skills
- Confident using Google Workspace / Microsoft Office and basic finance systems
- Professional, discreet and reliable
- Positive, solution-focused attitude
What's on Offer:
- Competitive salary
- High-impact role within a growing founder-led business
- Collaborative, fast-paced and supportive working environment
- Opportunities for professional growth and development
- Staff discounts
Executive Assistant in Liverpool employer: Zachary Daniels Recruitment
Contact Detail:
Zachary Daniels Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Liverpool
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills as an Executive Assistant can help them thrive in their fast-paced environment.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be just what you’re looking for, and applying directly can sometimes give you an edge.
We think you need these skills to ace Executive Assistant in Liverpool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any experience managing diaries or supporting senior management. We want to see how you can be the right hand to our Founder!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've handled similar responsibilities in the past, and show us your proactive attitude.
Show Off Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly. We love a good personality shining through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Zachary Daniels Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the e-commerce business thoroughly. Understand their brand, values, and recent developments. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've managed complex schedules or improved office processes in the past. Bring a portfolio with relevant documents or presentations to demonstrate your capabilities.
✨Practice Your Communication Skills
Since excellent communication is crucial for this role, practice articulating your thoughts clearly and concisely. You might even want to rehearse common interview questions with a friend to boost your confidence.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows that you're engaged and serious about finding the right fit for both you and the company.
