Finance Officer (Part-time) in Manchester

Z-arts is Manchester's venue for children and families and delivers a broad range of performing arts events, performances, exhibitions, activities, workshops and participatory opportunities. Our mission is to inspire and enable generations of young people from Manchester and beyond to use creativity to achieve their potential.

PURPOSE: The Finance Officer will support the Finance Manager with the day-to-day tasks of the finance department. This includes maintaining and updating all financial records and assisting with the preparation of management accounts.

HOURS: The role is 15 hours per week. Z-arts is proud to be a flexible employer and family focused, and therefore happy to discuss a flexible working arrangement that suits both the right applicant and Z-arts. This may involve undertaking the work across fewer days, and/or term-time-only working, but ideally the candidate would be able to attend the office Monday-Friday for 3 hours per day.

RESPONSIBLE TO: Finance Manager

MAIN AREAS OF RESPONSIBILITY:

• Sales Ledger: daily processing of sales invoices, credits and receipts on Sage accounts
• Cash Takings: daily accounting for the cash takings from Box Office and Café/Bar
• Purchase Ledger: daily processing of purchase invoices
• Bank: daily inputting and banking of sales and cash receipts, pay suppliers or cash purchases by bacs or cheque, and daily reconciliations of all bank accounts
• Petty Cash and Expenses: as and when required, advancing petty cash and processing staff expenses, completion of expenses/petty cash forms ensuring receipts are correct, approved by appropriate person, weekly input to Sage and reconciliation
• Nominal Ledger: inputting and recording of journal entries including prepayments and accruals
• Credit Control: produce and send monthly statements, calling debtors on the telephone, dealing with queries and disputes from the debtors in a systematic manner
• Month-end: assist with reconciliations and preparations for producing quarterly management accounts and VAT returns
• Data Records: Maintaining all necessary records, including quantitative data of attendance and KPI targets creating and managing a data dashboard

OTHER DUTIES: Any other duties as directed by the Finance Manager, including admin support for all departments. To work with the entire staff team to support and deliver Z-arts strategic and creative vision. To understand, actively promote and adhere to Health & Safety legislation and Z-arts Health and Safety policy. To adhere to all Z-arts policies and procedures.

PERSON SPECIFICATION:

• Finance/accountancy-related qualification or at least two years experience in a bookkeeping or finance assistant role
• Working knowledge of Sage 50 Accounts software
• Knowledge of Microsoft Office and Excel
• Strong organisational and time management skills
• Ability to demonstrate attention to detail
• Excellent interpersonal skills and ability to work within a diverse team
• Excellent communication skills both verbal and written
• Interest in working in a creative environment.

The following attributes would be desirable:

• Understanding of Charity accounting
• Experience of box office systems
• Knowledge of the arts and cultural scene in the Northwest
• AAT (or equivalent) part-qualified

To comply with legislation covering the activities at Z-arts, it is required that all staff undertake training as directed by their line manager. It is also essential that all staff carry out their duties in a safe manner in accordance with the current Health and Safety at Work legislation.

Application Process: As part of our recruitment process, applicants are asked to complete our official two-part application form, available on our website. The page also includes the recruitment pack, which provides further information about the role and the organisation.

Deadline: Tuesday 7 April, 9pm

Interviews: Tuesday 14 April

Salary: £26,447.72 per annum (pro rata)

Hours: 15 hours per week