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- Tasks: Coordinate PPM jobs, manage admin duties, and ensure smooth operations in a dynamic environment.
- Company: Join a leading Facilities and Maintenance Provider with a strong reputation.
- Benefits: Competitive salary up to £34k, full-time hours, and a supportive office culture.
- Why this job: Be part of a vital team ensuring facilities run smoothly and efficiently.
- Qualifications: Experience in administration and a knack for organisation are essential.
- Other info: Office-based role with opportunities for growth and development.
The predicted salary is between 28000 - 40000 £ per year.
My client, a leading Facilities and Maintenance Provider, is currently recruiting for an experienced PPM Administrator to join their team based in their Head Office. This is a full-time office-based position - Monday to Friday 8:00-17:00.
Responsibilities:
- General Administration duties
- PPM planning, releasing and allocating jobs
- Monitor and progress PPM jobs
- Content checking of engineer worksheets
- Cross referencing of engineer worksheets for job numbers, signatures and dates
- Renaming of worksheets adhering to a standard format naming convention
- Ensure PPM KPI's are maintained at 100%
- Zero cost jobs
- Raising Purchase Orders
- Arrange, monitor and progress subcontractor PPMs
- Chase engineers and subcontractors for completion paperwork and file as directed
- Issue the All Released PPM spreadsheet to client within four days of period end
- Raise remedial jobs when required
- Undertake reactive help desk training to become competent in order to cover when necessary
- Follow protocol at all times
- Cover all contracts as required during staff absences
Facilities PPM Helpdesk Coordinator in St Albans employer: YWCA of Greater Harrisburg
Contact Detail:
YWCA of Greater Harrisburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities PPM Helpdesk Coordinator in St Albans
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities and maintenance sector. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Show them that you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice common interview questions related to PPM administration. Think about how your skills in planning, monitoring, and administration can shine through in your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Facilities PPM Helpdesk Coordinator in St Albans
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and administration. We want to see how your skills match the PPM planning and monitoring tasks mentioned in the job description.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Facilities Helpdesk Administrator role. Share specific examples of your past work that align with the responsibilities listed, like managing PPM jobs or handling administrative duties.
Showcase Your Attention to Detail: Since the role involves content checking and cross-referencing worksheets, make sure to highlight your attention to detail in your application. We love candidates who can demonstrate their ability to maintain high standards in their work.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at YWCA of Greater Harrisburg
✨Know Your PPM Inside Out
Make sure you understand the ins and outs of Planned Preventative Maintenance (PPM). Brush up on how to plan, release, and allocate jobs effectively. Being able to discuss specific examples from your past experience will show that you’re not just familiar with the terminology but can apply it in real-world scenarios.
✨Master the Admin Skills
Since this role involves a lot of general administration duties, be prepared to talk about your organisational skills. Bring examples of how you've managed multiple tasks, monitored progress, and ensured accuracy in documentation. Highlight any experience you have with cross-referencing and content checking, as these are key aspects of the job.
✨Show Your Team Spirit
This position requires collaboration with engineers and subcontractors, so demonstrate your ability to work well in a team. Share instances where you’ve successfully chased up paperwork or coordinated with others to ensure jobs are completed on time. This will show that you can handle the interpersonal side of the role effectively.
✨Be Ready for Problem-Solving
Prepare to discuss how you handle challenges, especially when it comes to raising remedial jobs or dealing with unexpected issues. Think of specific examples where you’ve had to think on your feet and how you ensured that KPIs were maintained. This will illustrate your proactive approach and ability to keep things running smoothly.