Senior Contract Support Administrator

Senior Contract Support Administrator – Liverpool Street – £40k – Permanent Position

My client, a leading Facilities and Maintenance company, is currently recruiting for an experienced Contract Support Administrator to join their team based in The City, London. The ideal candidate will have a minimum of 3 years\’ experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration.

This role is Monday to Friday, 8:30 AM – 5:00 PM, full-time in the office.

Main Duties

1. Contract Support Administration
2. Raising Purchase Orders and placing orders for engineers and sub-contractors – Finance Administration
3. Completing all paperwork for monthly billing
4. Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner
5. Compiling month-end billing, inclusive of sales invoices and closure of WIP
6. Ensuring all client files are maintained accurately and kept up-to-date
7. Processing timesheets, job sheets, and expenses weekly
8. Producing monthly payroll including labour, on-call, and expenses report
9. Maintaining engineer on-call rota
10. Maintenance of E-log books – Online portal for PPM planner
11. Positively respond to both internal and external customers through effective communication and personal accessibility while optimising contract performance
12. Ensuring that all documentation is received from Sub-contractors regarding Health & Safety and Company Legislation
13. Raising Quotes for client portfolio

Requirements:

1. Must have Contract Support experience
2. Experience working in a fast-paced environment
3. Experience with CAFM systems
4. Experience with multiple contracts
5. General administration experience
6. IT proficient

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