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For Companies At a Glance
- Tasks: Support the Property Management Team with finance administration and contract oversight.
- Company: Leading name in Property Management based in The City, London.
- Benefits: Competitive salary, excellent package, and a full-time office role.
- Why this job: Join a dynamic team and enhance your skills in a fast-paced environment.
- Qualifications: 3+ years in Facilities Maintenance Administration and finance experience required.
- Other info: Great opportunity for career growth in a supportive workplace.
The predicted salary is between 28800 - 42000 £ per year.
Overview
Senior Contract Support Administrator – Fenchurch Street – 40k – Permanent Position – Excellent Package
My client, a leading name in Property Management, are currently recruiting for an experienced Senior Contract Support Administrator to join their team based in The City, London. The ideal candidate will have a minimum of 3 years of experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration. This role is Monday to Friday, 8:30-17:00, full time in the office.
Main Duties
- Assisting the Property Management Team
- Raising Purchase Orders and placing orders for engineers and sub-contractors – Finance Administration
- Completing all paperwork for monthly billing
- Supervision of all WIP for the Contract portfolio ensuring invoices are produced in a timely manner
- Compiling month end billing, inclusive of sales invoices and closure of WIP
- Ensuring all client files are maintained accurately and kept up-to-date
- Processing timesheets, job sheets and expenses weekly
- Producing monthly payroll including labour, on-call and expenses report
- Maintaining engineer on-call rota
- Maintenance of E-log books – Online portal for PPM planner
- Positively respond to internal and external customers through effective communication and personal accessibility, while optimising contract performance
- Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation
Raising Quotes
Raising Quotes for client portfolio
Requirements
- Property Administration and Contract Support experience
- Experience working in a fast-paced environment
- Experience with CAFM systems
- Experience with multiple contracts
- General administration experience
- IT proficient
Additional Information
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Management and Manufacturing
- Industries: Law Practice
Compliance & Business Operations Manager and other related roles are also listed in the job postings; this description focuses on the Senior Contract Support Administrator position aligned with the information provided.
IsExpired: false
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Senior Contract Support Administrator employer: YWCA of Greater Harrisburg
Contact Detail:
YWCA of Greater Harrisburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Contract Support Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management and facilities maintenance sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show them you’re not just a fit for the role, but also for their team. Bring your A-game and be ready to discuss how your experience aligns with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable talking about your skills and experiences, especially those related to finance administration and contract support.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Senior Contract Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Contract Support Administrator role. Highlight your experience in Facilities Maintenance and Finance Administration, as these are key for us. Use specific examples that showcase your skills and achievements.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your experience with CAFM systems and how you thrive in fast-paced environments. Keep it engaging and personal!
Showcase Your Communication Skills: Since effective communication is crucial for this role, make sure to demonstrate your communication skills in your application. Whether it's through your writing style or by mentioning past experiences where you positively responded to clients, let us see your strengths!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at YWCA of Greater Harrisburg
✨Know Your Stuff
Make sure you brush up on your knowledge of Facilities Maintenance and Finance Administration. Be ready to discuss your past experiences in these areas, especially any specific software or systems you've used, like CAFM systems.
✨Showcase Your Organisation Skills
As a Senior Contract Support Administrator, organisation is key. Prepare examples of how you've managed multiple contracts or projects simultaneously. Highlight your ability to maintain accurate documentation and meet deadlines.
✨Communicate Effectively
Since the role involves liaising with both internal teams and external clients, practice your communication skills. Think of scenarios where you’ve positively resolved issues or improved contract performance through effective communication.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company’s approach to property management and how they handle client relationships. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
