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For Companies At a Glance
- Tasks: Prepare quotes, manage suppliers, and coordinate procurement for maintenance projects.
- Company: Join a leading M&E and Maintenance company in Maidstone, Kent.
- Benefits: Enjoy a competitive salary of £30k and potential for growth.
- Why this job: Be part of a dynamic team focused on accuracy and efficiency in a supportive environment.
- Qualifications: No specific qualifications required; just a keen eye for detail and strong communication skills.
- Other info: Perfect for high school or college students looking to kickstart their career in procurement.
The predicted salary is between 24000 - 36000 £ per year.
Maintenance Quotes & Procurement Administrator- 30k- Maidstone Kent
My client a leading M&E and Maintenance company are currently recruiting for a Maintenance Quotes and Procurement Administrator to join their Estimating Team.
You will be responsible for preparing quotes and maintaining suppliers and subcontractors, and coordinating the procurement and delivery of parts. Your primary focus will be on accuracy, timeliness, and cost-efficiency, ensuring we maintain high service levels across quoting, purchasing, and supply chain functions.
Main Duties
- Receive and review quote requests; compile the initial quote and relevant details for the estimating team.
- Liaise with internal teams (sales, engineers, estimators) to ensure accuracy and completeness of information to increase likelihood of quote acceptance.
- Ensure timely handover of quotes to estimators.
- Track the status of quotes to ensure timely submission to customers and escalating quotes that customers have not responded to. Procurement & Supply Chain Management:
- Source and negotiate with suppliers and subcontractors to ensure best value, quality, and reliability.
- Build and maintain strong relationships with key suppliers and subcontractors.
- Maintain a database of approved suppliers and subcontractors, including performance records.
- Monitor and manage lead times and delivery schedules.
- Liaise with Accounts regarding suppliers/subcontractors invoice status and keep the planners updated. Parts & Logistics Coordination:
- Place and track orders for parts and materials required for quote jobs.
- Coordinate delivery schedules to ensure timely arrival at job sites or with engineers.
- Communicate with engineers to confirm part requirements and delivery details.
- Handle any discrepancies, delays, or issues with suppliers or deliveries.
- Liaise with planners to keep customers informed of progress on quoted jobs.
- Update the status of the jobs once parts have been delivered/ready to be collected so the Engineer Planner can book the job in with the customer.
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Maintenance Quotes and Procurement Administrator employer: YWCA of Greater Harrisburg
Contact Detail:
YWCA of Greater Harrisburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Quotes and Procurement Administrator
✨Tip Number 1
Familiarise yourself with the key suppliers and subcontractors in the M&E and maintenance industry. Understanding their strengths and weaknesses can help you negotiate better deals and build strong relationships, which is crucial for the role.
✨Tip Number 2
Brush up on your communication skills, as you'll need to liaise with various internal teams and external suppliers. Being able to convey information clearly and effectively will enhance collaboration and ensure timely quote submissions.
✨Tip Number 3
Get comfortable with procurement software and tools that are commonly used in the industry. Familiarity with these systems can streamline your workflow and demonstrate your readiness to hit the ground running.
✨Tip Number 4
Showcase your attention to detail during any interactions or interviews. Since accuracy is a key focus of the role, highlighting your ability to manage details effectively will make you a more attractive candidate.
We think you need these skills to ace Maintenance Quotes and Procurement Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement, quotes preparation, and supply chain management. Use specific examples that demonstrate your accuracy and timeliness in previous roles.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the responsibilities outlined in the job description, particularly your ability to liaise with internal teams and manage supplier relationships.
Showcase Relevant Skills: Emphasise skills such as negotiation, communication, and organisation in your application. These are crucial for the role of Maintenance Quotes and Procurement Administrator, so provide examples of how you've successfully used these skills in past positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at YWCA of Greater Harrisburg
✨Know Your Quotes
Familiarise yourself with the quoting process and the types of quotes you will be handling. Be prepared to discuss how you would ensure accuracy and timeliness in your quotes, as this is crucial for the role.
✨Supplier Relationships Matter
Understand the importance of building strong relationships with suppliers and subcontractors. Be ready to share examples of how you've successfully negotiated or maintained these relationships in the past.
✨Demonstrate Organisational Skills
Highlight your ability to manage multiple tasks, such as tracking quotes and coordinating deliveries. Provide specific examples of how you've effectively organised your workload in previous roles.
✨Communication is Key
Prepare to discuss how you would liaise with various internal teams and keep customers informed. Strong communication skills are essential, so think of instances where you've successfully communicated complex information.
