Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the maintenance team and manage finance administration tasks.
- Company: Leading name in Property Management with a dynamic work culture.
- Benefits: Competitive salary, hybrid working, and excellent career development opportunities.
- Why this job: Join a fast-paced environment and make a real impact in facilities management.
- Qualifications: 3+ years in Facilities Maintenance Administration and finance experience required.
- Other info: Monday to Friday role with a focus on effective communication and contract performance.
The predicted salary is between 36000 - 50400 £ per year.
Facilities Contract Support Administrator – Slough / Hybrid role – £36k – Permanent Position – Excellent Package
My client, a leading name in Property Management, are currently recruiting for an experienced Contract Support Administrator to join their team based in The City, London. The ideal candidate will have a minimum of 3 years experience working within Facilities Maintenance as an Administrator and experience in Finance Administration.
This role is Monday to Friday 8:30‐17:00 Hybrid.
Responsibilities- Assisting the Maintenance Team
- Raising purchase orders and placing orders for engineers, sub‐contractors – Finance Administration
- Completing all paperwork for monthly billing – Health and Safety Compliance
- Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
- Compiling month‐end billing, inclusive of sales invoices + closure of WIP
- Ensuring all client files are maintained accurately and kept up-to-date
- Processing timesheets / job sheets / expenses weekly
- Producing monthly payroll including labour / on call and expenses report
- Maintaining engineer on‐call rota
- Maintenance of E‐log books – Online portal for PPM planner
- Positively responding to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
- Ensuring that all documentation is received from sub‐contractors with regards to Health & Safety and Company Legislation
- Property Administration and Contract Support experience
- Experience working in a fast‐paced environment
- Experience with CAFM systems
- Experience with multiple contracts
- General administration experience
- IT proficient
Contract Support Administrator in London employer: YWCA of Greater Harrisburg
Contact Detail:
YWCA of Greater Harrisburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management and facilities maintenance sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show them you’re not just a fit for the role, but also for their team. Bring your A-game and be ready to discuss how your experience aligns with their needs.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email. It shows your enthusiasm and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Let’s get you that Contract Support Administrator role!
We think you need these skills to ace Contract Support Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Facilities Maintenance and Finance Administration. We want to see how your skills match the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contract Support Administrator role. Share specific examples of your past work that relate to the responsibilities listed in the job description.
Showcase Your Communication Skills: Since this role involves liaising with both internal and external customers, make sure your application reflects your strong communication skills. We love candidates who can convey their thoughts clearly and effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at YWCA of Greater Harrisburg
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities maintenance and finance administration. Familiarise yourself with common terms and processes, especially those related to raising purchase orders and managing invoices. This will show that you're not just a candidate, but someone who understands the industry.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in contract support and administration. Think about times when you successfully managed multiple contracts or improved processes. This will help you demonstrate your capability and fit for the role.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle certain situations, like dealing with tight deadlines or managing client expectations. Practise your responses to these scenarios so you can convey your problem-solving skills and ability to thrive in a fast-paced environment.
✨Ask Smart Questions
At the end of the interview, have a few insightful questions ready to ask. Inquire about the team dynamics, the tools they use for contract management, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
