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For Companies At a Glance
- Tasks: Support the Property Management Team with administration and billing tasks.
- Company: YWCA of Greater Harrisburg, a leader in facilities services.
- Benefits: Competitive salary, excellent package, and career growth opportunities.
- Why this job: Join a dynamic team and make a difference in facilities management.
- Qualifications: Experience in property administration and contract support is essential.
- Other info: Fast-paced environment with a focus on effective communication.
The predicted salary is between 32000 - 48000 £ per year.
Facilities Contract Support Administrator
Join to apply for the Facilities Contract Support Administrator role at YWCA of Greater Harrisburg
Overview
Facilities Contract Support Administrator – London Liverpool Street – 40k – Permanent Position – Excellent Package
Main Duties
- Assisting the Property Management Team
- Raising Purchase Orders and placing orders for engineers, sub-contractors – Finance Administration
- Completing all paperwork for monthly billing – Health and Safety Compliance
- Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner
- Compiling month end billing, inclusive of sales invoices + closure of WIP
- Ensuring all client files are maintained accurately and kept up-to-date
- Processing timesheets / job sheets / expenses weekly
- Producing monthly payroll including labour / on call and expenses report
- Maintaining engineer on call rota
- Maintenance of E-log books – Online portal for PPM planner
- Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
- Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation
Requirements
- Must have Property Administration and Contract Support experience
- Experience working in a fast paced environment
- Experience with CAFM systems
- Experience with multiple contracts
- General administration experience
- IT proficient
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Management and Manufacturing
Industries
- Facilities Services
London, England, United Kingdom
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Facilities Contract Support Administrator employer: YWCA of Greater Harrisburg
Contact Detail:
YWCA of Greater Harrisburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Contract Support Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its values. We want you to show how your experience aligns with their needs, especially in property administration and contract support.
✨Tip Number 3
Practice your communication skills! As a Facilities Contract Support Administrator, you'll need to interact with various stakeholders. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Facilities Contract Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Contract Support Administrator role. Highlight your relevant experience in property administration and contract support, and don’t forget to mention any CAFM systems you’ve worked with!
Showcase Your Skills: In your cover letter, showcase your skills in finance administration and health & safety compliance. We want to see how you can positively respond to both internal and external customers while optimising contract performance.
Be Clear and Concise: Keep your application clear and concise. Use bullet points where possible to make it easy for us to read through your experience and qualifications. Remember, we’re looking for someone who can handle multiple contracts efficiently!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at YWCA of Greater Harrisburg
✨Know Your Stuff
Make sure you brush up on your property administration and contract support knowledge. Familiarise yourself with the specific duties mentioned in the job description, like raising purchase orders and managing WIP. This will show that you're not just interested in the role but also understand what it entails.
✨Showcase Your Experience
Prepare to discuss your previous experience in a fast-paced environment. Have examples ready that highlight your ability to manage multiple contracts and your proficiency with CAFM systems. This will help demonstrate that you can hit the ground running.
✨Communication is Key
Since the role involves responding to both internal and external customers, practice how you would communicate effectively in various scenarios. Think about how you can convey information clearly and maintain a positive attitude, even under pressure.
✨Get Familiar with Health & Safety
As health and safety compliance is crucial for this position, make sure you understand the relevant legislation and documentation required from sub-contractors. Being knowledgeable in this area will set you apart and show that you take these responsibilities seriously.
