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- Tasks: Support the maintenance team and manage contract administration tasks.
- Company: Leading name in Property Management with a dynamic work culture.
- Benefits: Competitive salary, hybrid working, and excellent career development opportunities.
- Why this job: Join a fast-paced environment and make a real impact in property management.
- Qualifications: 3+ years in Facilities Maintenance Administration and finance experience required.
- Other info: Enjoy a supportive team atmosphere with opportunities for growth.
The predicted salary is between 36000 - 50400 £ per year.
Facilities Contract Support Administrator – Slough / Hybrid role – £36k – Permanent Position – Excellent Package
My client, a leading name in Property Management, are currently recruiting for an experienced Contract Support Administrator to join their team based in The City, London. The ideal candidate will have a minimum of 3 years experience working within Facilities Maintenance as an Administrator and experience in Finance Administration. This role is Monday to Friday 8:30‑17:00 Hybrid.
Responsibilities
- Assisting the Maintenance Team
- Raising purchase orders and placing orders for engineers, sub‑contractors – Finance Administration
- Completing all paperwork for monthly billing – Health and Safety Compliance
- Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
- Compiling month‑end billing, inclusive of sales invoices + closure of WIP
- Ensuring all client files are maintained accurately and kept up-to-date
- Processing timesheets / job sheets / expenses weekly
- Producing monthly payroll including labour / on call and expenses report
- Maintaining engineer on‑call rota
- Maintenance of E‑log books – Online portal for PPM planner
- Positively responding to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
- Ensuring that all documentation is received from sub‑contractors with regards to Health & Safety and Company Legislation
Requirements
- Property Administration and Contract Support experience
- Experience working in a fast‑paced environment
- Experience with CAFM systems
- Experience with multiple contracts
- General administration experience
- IT proficient
Seniority level: Mid‑Senior level
Employment type: Contract
Job function: Legal
Industries: Law Practice
Contract Support Administrator employer: YWCA of Greater Harrisburg
Contact Detail:
YWCA of Greater Harrisburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management and facilities maintenance sectors. We all know that sometimes it’s not just what you know, but who you know that can land you that interview.
✨Tip Number 2
Prepare for the interview by researching the company and its values. We want you to show them that you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice common interview questions related to contract support and finance administration. We suggest doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. And remember, apply through our website for the best chance at landing that job!
We think you need these skills to ace Contract Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contract Support Administrator role. Highlight your experience in Facilities Maintenance and Finance Administration, as these are key for us. Use specific examples that showcase your skills and achievements.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your experience with CAFM systems and how you thrive in fast-paced environments. Keep it engaging and personal!
Showcase Your Communication Skills: Since this role involves responding to both internal and external customers, make sure to highlight your communication skills in your application. We want to see how you can positively impact contract performance through effective communication.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at YWCA of Greater Harrisburg
✨Know Your Stuff
Make sure you brush up on your knowledge of facilities maintenance and finance administration. Familiarise yourself with common terms and processes, especially those related to raising purchase orders and managing invoices. This will show that you're not just a candidate, but someone who understands the industry.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in contract support and administration. Think about times when you successfully managed multiple contracts or improved processes. This will help demonstrate your capability to handle the responsibilities outlined in the job description.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle certain situations, like dealing with tight deadlines or managing client communications. Practise your responses to these scenarios so you can convey your problem-solving skills and ability to thrive in a fast-paced environment.
✨Ask Smart Questions
At the end of the interview, have a few insightful questions ready to ask. Inquire about the team dynamics, the tools they use for contract management, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
