Delegate Management - Comms & Logs role

Start Date: October 2026

Duration: Ongoing

Location: Remote, based in UK

Our client Google Events & Experiences are looking for contractors to work on an ad-hoc basis. This role is responsible for the end-to-end management of guest communications, logistics, and digital registration for high-profile EMEA events. The ideal candidate combines strategic invitation planning and event expertise with strong technical skills in registration systems, event websites, and AI-driven workflow optimization.

Core Responsibilities

• Collaborate closely with the Executive Engagement team to build and manage delegate management strategy for EMEA Events & Experiences delegate management team.
• Integrate AI workflows across all areas to optimise project efficiency.
• Build and manage event websites and registration forms using internal proprietary registration and content management platforms.
• Partner with the Internal Tools Team to develop and enhance themes for internal proprietary event websites.
• Work with internal teams (production, editorial, creative), and external agencies on website design, and asset creation and sharing.
• Manage registration processes including entering/modifying registration data, producing reports and registration lists.
• Manage and execute event marketing or invitation strategy.
• Manage onsite strategy for registration check-in stations, badge printing and distribution of event materials.
• Management of onsite registration staff – creating processes and documents for a smooth process onsite.
• Partner with external travel and transportation agencies to support scope of work across events.
• Manage internal and external communication plans, including managing all teams involved, and ensuring timelines are kept.
• Coordinate with event manager/marketing/exec engagement team to create Post Event Report.
• Source and manage relationships with all 3rd party registration vendors including travel, hotel and technology partners.
• Daily management of guest invites email alias including ad-hoc requests, numbers tracking, email changes and additional invites.
• Drafting, scripting and management of all guest communications (and event inbox / alias) including booking processes, room allocations and email aliases - ensuring this is captured in data / RSVP (internal tool).
• Ability to track data, generate reports, and potentially analyze event outcomes.
• Integrate any legal requirements as part of registration process (eg. activity disclaimers) working with internal teams.