At a Glance
- Tasks: Manage import/export processes and ensure timely documentation for shipments.
- Company: Dynamic company focused on innovation and diversity in the workplace.
- Benefits: Competitive salary, generous holiday, flexible benefits, and ongoing training.
- Other info: Embrace a proactive culture with a commitment to continuous improvement.
- Why this job: Join a team that values your input and offers real career growth opportunities.
- Qualifications: GCSEs in English and Maths, experience in business administration, and SAP skills.
The predicted salary is between 30000 - 40000 £ per year.
Project Administrator (Import / Export)
We recognise that building a diverse workforce is critical to the success of our business.
We strongly encourage applications from a diverse talent pool and welcome discussions of flexibility requirements and workplace adjustments to encourage agile working and innovation.
Responsibilities
- Liaise with all internal teams, customs brokers and freight forwarders as necessary.
- Ensure all documents are received by the customs broker in a timely manner, including the issuing of clearance instructions.
- Maintain accurate records and ensure import and export documents are retained in accordance to HMRC record‑keeping requirements.
- Manage the process of end‑to‑end bulk export shipments on a daily, weekly and ad hoc basis.
- Ensure on‑site availability for twice‑weekly HUB shipments to Germany to conduct physical checks of shipments.
- Using SAP reporting, act as the gatekeeper of all dispatches that enter Logistics to ensure shipments are delivered on time to the end customer.
- Manage the RMA database and returns.
- Perform SAP data management when required, including origin of products, commodity codes, etc.
- Provide cover for Order Management Administrator (Mondays, Holidays & Sickness).
- Ensure that orders are executed on time and within cost targets.
- Maintain delivery promises to customers and manage Order Management email folder to address complaints promptly and appropriately.
- Create and maintain Sales Orders within SAP, arranging invoicing as appropriate.
- Coordinate with Production to minimise stock and with Credit Control in case of referred debt situations.
- Maintain close relationships with Operations and maintain a no‑blame culture through regular contact and meetings.
Qualifications & Experience
- Educated to at least GCSE level, including English and Maths.
- Considerable experience in commercial or business administration.
- Working knowledge of export/import business is essential.
- Proficient in Microsoft Office within a Windows environment.
- Strong SAP skills are essential.
- Willingness to learn and maintain current HMRC legislation and procedures.
- Ability to identify and take initial ownership of problems.
- Effective verbal and written communication at all organisational levels.
- Proactive in reviewing and proposing plans for improvement in the operation of the Project Administration Department and related processes.
- Commitment to continuous improvement and a LEAN approach to the function.
Benefits
- Competitive base salary plus annual bonus.
- 26 days holiday (increasing to 29 days with service).
- 37.5‑hour working week.
- Excellent pension scheme with up to 10% employer contribution.
- Flexible benefits tailored to your needs.
- Ongoing training and development, including support for professional memberships.
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StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Poole
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Yunex Traffic and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Yunex Traffic!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Yunex Traffic keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Project Administrator in Poole
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Yunex Traffic:This is your chance to really connect with the team at Yunex Traffic. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Yunex Traffic
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Yunex Traffic.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Yunex Traffic that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Yunex Traffic. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
