At a Glance
- Tasks: Support the Building Safety & Fire Manager with compliance activities and document management.
- Company: Yugo, an inclusive employer committed to diversity and community.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Other info: Home-based role with occasional travel; great for gaining valuable experience.
- Why this job: Join a dynamic team ensuring building safety and make a real difference.
- Qualifications: Strong organisational skills and experience in administration or compliance support.
The predicted salary is between 30000 - 30000 £ per year.
This job is with Yugo, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
- Overview
- Building Safety & Fire Administration Assistant
- Location: Home based with occasional travel to client sites as required
- Contract: 6 months' Fixed-term Contract
- Reports to: Building Safety & Fire Manager
- Department: Health & Safety
- Role Purpose
The Building Safety & Fire Administration Assistant will provide administrative and coordination support to the Building Safety & Fire Manager in delivering operational compliance activities under the Building Safety Act 2022.
The role will assist in maintaining the Golden Thread of information, coordinating compliance documentation, monitoring actions, updating trackers and supporting communication with operational teams, consultants and clients.
The postholder will play a key role in ensuring building safety records remain accurate, organised and up to date.
Responsibilities
Key Responsibilities
- Administration & Document Management
- Maintain electronic filing systems for Building Safety and Fire Safety documentation.
- Assist with maintaining the Golden Thread of information for allocated buildings.
- Upload, organise and version control compliance documentation.
- Ensure records are complete, accurate and easily accessible.
- Support the collection of documentation from operational teams, contractors and consultants.
- Building Safety Management System
- Support the Building Safety & Fire Manager in maintaining the client's Building Safety Management platform.
- Upload Building Safety documentation, evidence and compliance records to the system.
- Produce reports and data extracts from the system to support compliance monitoring.
- Assist with resolving routine system administration queries.
- Compliance Coordination
- Maintain Building Safety Act trackers and action logs.
- Monitor outstanding actions and issue reminders to relevant stakeholders.
- Assist in preparing documentation for Building Safety Cases and Building Safety Case Reports.
- Support the administration of Building Safety Regulator portal documentation where required.
- Assist with monitoring statutory compliance deadlines.
- Fire & Health & Safety Action Management
- Support the Building Safety & Fire Manager in monitoring actions arising from Fire Risk Assessments (FRAs), Health & Safety Risk Assessments and Building Safety reviews.
- Maintain action trackers and update progress as evidence is received.
- Chase outstanding actions with operational teams and contractors.
- Record completion evidence and ensure documentation is filed appropriately.
- Prepare reports highlighting outstanding actions and upcoming deadlines for review by the Building Safety & Fire Manager.
- Escalate overdue documentation or missing evidence to the Building Safety & Fire Manager.
- Mandatory Occurrence Reporting
- Maintain the Mandatory Occurrence Register.
- Record incidents and supporting information as directed by the Building Safety & Fire Manager.
- Track actions arising from Mandatory Occurrence investigations.
- Prepare updates and reports for internal and client review.
- Resident Engagement
- Assist in distributing resident engagement materials to Residence Managers.
- Maintain records of resident engagement activities.
- Support the preparation of communications relating to building safety.
- General Administration
- Provide day-to-day administrative support to the Building Safety & Fire Manager.
- Respond to routine enquiries relating to compliance documentation.
- Support continuous improvement of document management systems and administrative processes.
- Scope of Authority
The Building Safety & Fire Administration Assistant provides administrative and coordination support only.
The role does not
- Make compliance decisions on behalf of the client.
- Provide technical Building Safety advice.
- Submit information to the Building Safety Regulator.
- Undertake the responsibilities of the Building Safety & Fire Manager, Principal Accountable Person (PAP) or Accountable Person (AP).
Qualifications
Person Specification
Essential
- Previous administrative or compliance support experience.
- Excellent organisational and document management skills.
- High level of accuracy and attention to detail.
- Strong communication and interpersonal skills.
- Ability to manage multiple tasks and deadlines.
- Proficient in Microsoft Office, including Excel, Word and Outlook.
Desirable
- Experience working within Health & Safety, Fire Safety, Property or Facilities Management.
- Knowledge of the Building Safety Act 2022 or compliance management.
- Experience using document management or compliance systems.
- Experience within residential property, student accommodation or facilities management.
- Key Competencies
- Organisation and planning
- Attention to detail
- Communication
- Teamwork
- Customer focus
- Time management
- Problem solving
- Continuous improvement
- Success Measures
- Compliance documentation maintained accurately and on time.
- Golden Thread records kept organised and up to date.
- Compliance trackers maintained with minimal errors.
- Actions monitored and progressed within agreed timescales.
- High-quality administrative support provided to the Building Safety & Fire Manager.
- Positive feedback from colleagues and clients.
Building Safety & Fire Administration Assistant (Fixed-Term) employer: Yugo
Yugo in Greater London is an excellent employer, offering a vibrant and supportive work culture that prioritises community engagement and student development. As a Student Ambassador, you'll enjoy flexible working hours that fit around your studies, alongside opportunities for ongoing training and valuable work experience in a friendly team environment. This role not only enhances your communication skills but also allows you to make a meaningful impact within the community.
StudySmarter Expert Advice🤫
We think this is how you could land Building Safety & Fire Administration Assistant (Fixed-Term)
✨Get Your Foot in the Door
Temporary roles in construction often rely on quick recruitment, so make sure to visit local recruitment agencies that specialise in the construction sector. They usually have a go-to list of companies that need staff urgently, helping us connect with potential employers faster.
✨Leverage Community Connections
Construction is all about connections! Check out local trade events, networking gatherings, or even social media groups focused on your area. Engaging with the community can lead to insider knowledge about temporary job openings that might not be advertised anywhere else.
✨Showcase Your Skills with a Solid Portfolio
Even for temporary gigs, a visual portfolio can really set you apart. Take photos of previous projects you’ve worked on, or if you're fresh in the industry, show examples of your work during training. This can help us demonstrate our hands-on experience to potential employers, like Yugo.
✨Apply Directly at Construction Sites
Don’t overlook the power of walking directly into construction sites. Many temporary positions are filled on the spot, so it’s worth popping by local sites and having a face-to-face chat. Bring your CV and be ready to impress, as companies like Yugo appreciate proactive candidates ready to jump in when needed.
We think you need these skills to ace Building Safety & Fire Administration Assistant (Fixed-Term)
Some tips for your application 🫡
Highlight Your Relevant Experience:In the construction game, having hands-on experience matters! Be sure to showcase any previous temporary roles or projects you've worked on in your CV. Mention specific skills like safety protocols, tools you're familiar with, or types of construction work you've done – this will help you stand out!
Showcase Certifications and Training:If you've got any relevant certifications or training like a CSCS card or health and safety courses, flaunt them! Include them in your CV and mention them in your cover letter. It shows that you're not just ready to get to work but that you've got the essential safety knowledge, which is super important in the construction industry.
Emphasise Flexibility and Availability:For a temporary role, flexibility is key! In your cover letter, make sure to clearly state your availability – are you ready to start immediately? Can you work various shifts? Letting Yugo know how adaptable you are might just get you the edge over other candidates.
Keep it Concise and Clear:When applying for temporary roles in construction, employers often appreciate brevity. Keep your CV and cover letter clear and to the point. Focus on the skills and experiences that align most with what Yugo is looking for. Avoid unnecessary fluff to make it easier for them to see why you’re the perfect fit!
How to prepare for a job interview at Yugo
✨Show Off Your Safety Knowledge
In construction, health and safety is non-negotiable. Get comfortable with specific safety regulations like COSHH or Working at Height – you might get asked how you’d handle risk assessments or unsafe conditions. We need to show that we prioritise safety above all else.
✨Be Ready for Hands-On Scenarios
Expect practical questions or even a mini test where you’ll need to demonstrate basic skills. They might set up a scenario and ask how you would approach a specific task. Let’s prepare by brushing up on our trade skills and thinking through past projects we’ve worked on.
✨Flexibility is Key
Since this is a temporary role, they’ll want to know if you can adapt quickly to different teams and situations. Let's think about past experiences where we've had to adjust on the fly. This will show we’re ready to hit the ground running!
✨Highlight Your Previous Experience
Temporary roles often require hitting the ground running, so make sure to have a few stories lined up that showcase your relevant experience in construction. We want to emphasise skills that might not be on our CV—like teamwork and problem-solving when things don't go to plan.
