Project Coordinator

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world\’s most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions. We are seeking a highly organised and proactive Project Coordinator to join our team. This role plays a pivotal part in supporting the successful delivery of a wide range of internal and external projects by coordinating activities across multiple departments and stakeholders. The Project Coordinator will support several managers and ensure smooth day-to-day project operations through strong communication, meticulous documentation, and effective scheduling. Key Responsibilities: Coordinate a diverse portfolio of internal and external projects across multiple functions, including Contract Management, Service Introduction, and Service Delivery. Set up and maintain structured project documentation and folders across different platforms. Establish and manage project files and documentation upon project initiation (e.g., Change Requests). Liaise with internal teams and external stakeholders to gather information, provide updates, and ensure alignment. Attend project meetings, document key points and actions. Organise and schedule project meetings, providing support as needed. Support governance meetings by preparing documentation and tracking outcomes. Take meeting minutes and follow up on action items. Assist in processing project quotations and maintaining records. Communicate project status updates to stakeholders. Create and update project documentation, trackers, and action logs. Manage documentation such as testing and release notes, ensuring proper filing and version control. Assist stakeholders with documentation or project queries. Track and maintain project schedules to meet milestones. Coordinate with departments like Engineering, Operations, Sales, Finance, and Service Delivery to keep projects on track. Work with sales and account management to confirm product details, pricing, and lead times. Support project invoicing after completion. Contribute to contract, change, and governance processes as needed. Key Skills & Experience: Proven experience as a Project Coordinator or similar support role in a cross-functional team. Excellent organisational and time management skills. Strong verbal and written communication skills. Experience with documentation systems and digital platforms (e.g., SharePoint, MS Teams, project management tools). High attention to detail and proactive problem-solving skills. Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook. Experience coordinating across business functions is desirable. #LI-Onsite #LI-CY1 Join Xylem to be part of innovative solutions transforming water usage, conservation, and re-use. Our products impact utilities, industrial sectors, residential, and commercial areas, providing smart metering, network technologies, and analytics for water, electric, and gas utilities. Partner with us to create a world where water challenges are met with ingenuity and dedication, valuing inclusion and belonging to drive innovation and global competitiveness. Our Talent Community helps you stay connected and learn about our culture, initiatives, and career opportunities. Tell us about yourself to help recruiters find opportunities aligned with your skills and interests. Join our Talent Community today! Impact You Can Make Our goal is to improve water access and quality and promote responsible consumption so communities can thrive. Through Xylem Watermark, our Corporate Citizenship Program, we provide and protect safe water resources by engaging stakeholders and educating about water issues. Learn more about working at Xylem and our commitment to inclusion and belonging. #J-18808-Ljbffr