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- Tasks: Manage hospitality and finance admin tasks for events at our vibrant Belfast headquarters.
- Company: YouthAction NI, a leading youth work and arts charity with 80 years of impact.
- Benefits: Attractive leave, well-being days, and personal development opportunities.
- Other info: Inclusive environment with excellent career growth and community engagement.
- Why this job: Join a passionate team making a real difference in young people's lives.
- Qualifications: 5 years admin experience, strong communication skills, and hospitality background.
The predicted salary is between 25000 - 30000 £ per year.
YouthAction NI are seeking an experienced administrator to join their team in its headquarters College Square North (CSN) in the heart of Belfast.
Closing Date: May 20, 2026
Location: Belfast
Contract: Full Time
About the role
We are a membership‑based, regional organisation, with an 80 year history of working with young people to improve their lives, tackle inequalities and contribute to flourishing communities and a peaceful and shared society. CSN strives to be a centre of excellence for our youth work, influencing and impacting on opportunities for young people well beyond the boundaries of Belfast. It is a shared space for a shared future in the heart of Belfast, connecting communities, young people and organisations in the city centre. Our building houses state of the art theatre facilities alongside functional and multi‑purpose rooms for meetings, training, events and conferences.
The successful candidate will play a key role in providing high quality hospitality within the building by liaising with building users and catering suppliers to ensure the smooth running of meetings and events. Gathering user feedback and promoting the facilities to potential users will also be a key element of the role. As a member of YouthAction's administrative team, the Hospitality and Finance Administrator will process all financial paperwork relating to catering and provide additional administrative support to the finance team.
Key Responsibilities
- Point of contact for College Square North room bookings (alongside Building Administrator).
- Liaise with event organisers to finalise catering needs in advance of events or meetings.
- Liaise with catering providers and produce required financial paperwork in timely manner.
- Set up/clear up catering for events and meetings, scheduling additional help from Domestic Assistant when required.
- Meet, greet and build good relationships with building users, ensuring their hospitality needs are met.
- Regularly promote CSN as a city centre meeting and conference facility using ‘on the day’ social media posts.
- Gather, record and analyse customer/user feedback.
- Invoice building users promptly, post event.
- Maintain a supply of catering food/drink items, placing orders to replenish as necessary.
- Provide financial administration support when required as part of the YouthAction administrative team.
- Provide foyer cover to support the effective running of the building as required.
- Attend and contribute to regular admin team meetings.
- Attend and contribute to regular building review meetings.
General
- Complete any other duties as directed.
The ideal candidate will behave in a professional manner at all times and adhere to YouthAction’s charter of expected behaviours.
Requirements
- 5 year’s experience in an administrative role
- Proven administration skills with experience in using MS Office Packages (word, excel, powerpoint).
- Ability to effectively manage and prioritise tasks.
- Good communication and interpersonal skills.
- Ability to work effectively under pressure.
- Experience in financial administration
- Experience of hospitality.
- Experience in social media/PR/Communications
Benefits
- Inclusive and Friendly Working Environment
- Attractive annual leave with length of service rewards
- Allocated well‑being days at Christmas
- Occupational Family Friendly Policies
- Occupational Sick Pay
- Investors in People
- Personal Development including in service training opportunities
How to Apply
An application form can be requested from Joanne Quinn‑Kane, HR Officer at joanne@youthaction.org
YouthAction NI is an outward and forward‑looking learning organisation with a conscious and evolving leadership culture that embraces self‑evaluation and continuous improvement to best meet the changing needs of young people through youth work and youth arts. We are a membership‑based youth work and arts charity that actively works with young people as partners to tackle inequalities in their lives. Through such intention and purpose our mission is to improve their life chances; inspire them as activists; grow inclusive and outward looking communities; and build a peaceful and shared society. We have regional bases in Belfast (College Square North), Newry, Armagh, Kilkeel, and Enniskillen. As part of our strategic goals, we strive for a sustainable and robust financial base that is used for high quality youth work and value for money outcomes. We demonstrate the highest levels of governance and operational excellence within a clear constitutional and legal framework.
Hospitality and Finance Administrator in Belfast employer: Youthaction Ni
Contact Detail:
Youthaction Ni Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hospitality and Finance Administrator in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the hospitality and finance sectors, especially those connected to YouthAction NI. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Show off your personality! When you get the chance for an interview or informal meet-up, let your passion for youth work and community shine through. We want to see how you connect with others!
✨Tip Number 3
Be proactive! If you know about an event happening at College Square North, offer to help out or attend. This shows initiative and gives you a chance to meet the team and showcase your skills.
✨Tip Number 4
Keep an eye on our website for updates and opportunities. Applying directly through us not only keeps you in the loop but also shows your genuine interest in being part of our mission!
We think you need these skills to ace Hospitality and Finance Administrator in Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight your experience in hospitality and finance. We want to see how your skills align with the role, so don’t be shy about showcasing relevant examples from your past work.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, it’s crucial to demonstrate your communication prowess. Use clear and concise language in your application, and maybe even share a brief story that showcases your interpersonal skills.
Highlight Your Organisational Skills: We’re looking for someone who can juggle multiple tasks effectively. In your application, mention specific instances where you’ve successfully managed competing priorities or handled busy situations, especially in an administrative context.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Youthaction Ni
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Hospitality and Finance Administrator. Familiarise yourself with the key tasks like liaising with catering suppliers and managing room bookings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role involves a lot of interaction with building users and event organisers, be prepared to discuss your communication style. Think of examples where you've successfully built relationships or resolved issues in previous roles. This will highlight your interpersonal skills, which are crucial for this job.
✨Prepare for Financial Administration Questions
Given the financial aspects of the role, brush up on your experience with financial paperwork and invoicing. Be ready to discuss specific tools or software you've used, especially MS Office packages. This will reassure the interviewers that you have the necessary skills to handle the financial side of things.
✨Demonstrate Your Passion for Youth Work
YouthAction NI is all about improving the lives of young people. Share your passion for youth work and any relevant experiences you have. Whether it's volunteering or previous jobs, showing that you care about the mission of the organisation will set you apart from other candidates.