At a Glance
- Tasks: Lead the launch of an exciting film and coordinate a multi-city tour across the UK.
- Company: Dynamic film project team with a passion for arts and culture.
- Benefits: Flexible part-time hours, competitive pay, and travel opportunities.
- Other info: Join a creative environment with opportunities for growth and networking.
- Why this job: Be at the forefront of a thrilling film premiere and engage with diverse audiences.
- Qualifications: Experience in project management, strong organisational skills, and a love for film.
The predicted salary is between 30000 - 40000 £ per year.
Position: Project Manager – Film Launch & Tour 2025
Contract: Fixed-term (4 months: September – December 2025)
Working Pattern: Part-time, flexible hours, three days a week
Pay: Negotiable, based upon experience
Location: London-based with UK travel across multiple cities
Reports to: Project Lead / Executive Team
Role Purpose
We are seeking a highly organised and motivated Project Manager to oversee the successful delivery of the Film Premiere and Multi-City Tour 2025. The Project Manager will take full responsibility for planning, coordinating, and executing the film’s launch events across the UK, ensuring high-quality delivery, audience engagement, stakeholder satisfaction, and smooth operations from start to finish.
Key Responsibilities
- Project Planning & Coordination
- Develop and oversee the master project plan, timelines, and schedules.
- Liaise with all stakeholders, including internal teams, external partners, venues, and contractors.
- Ensure the delivery of project milestones within agreed timeframes.
- Event Management
- Lead on the London Premiere and subsequent 6–7 city tour events.
- Research, identify, and secure suitable venues in line with capacity, facilities, and accessibility needs.
- Oversee event execution, including site inspections, venue contracts, and adherence to health & safety requirements.
- Ensure smooth audience entry, registration, and seating flow, including planning floor layouts and emergency protocols.
- Coordinate Salah areas, accessibility arrangements, and guest services.
- Logistics & Operations
- Manage transportation, van hire, and movement of technical/event equipment.
- Develop and implement a setup/breakdown action plan for each venue.
- Oversee AV/PA, stage design, and lighting requirements in collaboration with technical teams.
- Ensure event uniforms, lanyards, wristbands, and welcome packs are produced and distributed.
- Speakers, Artists & Volunteers
- Develop itineraries and briefs for speakers/artists, ensuring smooth logistics and wellbeing.
- Recruit, brief, and manage volunteers, including training on roles, health & safety, and code of conduct.
- Provide on-the-day management of volunteers and staff, ensuring effective communication and delivery.
- Marketing & Communications
- Work alongside the marketing team to deliver promotional campaigns and outreach.
- Support with organic and digital marketing strategies, including community engagement and influencer outreach.
- Ensure brand alignment and consistent messaging across all platforms and materials.
- Oversee production and distribution of event collateral (posters, welcome packs, FAQs, maps, signage).
- Sponsorship & Partnerships
- Support in developing and delivering sponsorship packages.
- Manage sponsor relations, ensuring obligations are fulfilled during events.
- Provide VIP hospitality and ensure high standards of stakeholder care.
- Develop and deliver event running orders.
- Coordinate with AV/PA teams and stage crews to ensure smooth programme flow.
- Act as central point of communication between all production and delivery teams during live events.
- Administration & Reporting
- Maintain project documentation, contracts, and event records.
- Manage enquiries and stakeholder communications.
- Provide post-event reporting, including evaluation of delivery, challenges, and lessons learned.
Person Specification
- Proven experience in project or event management (ideally within arts, film, cultural, or touring events).
- Strong organisational and multitasking skills with the ability to manage complex logistics.
- Excellent stakeholder management and communication skills.
- Experience working with venues, technical teams, and external contractors.
- Ability to manage volunteers and diverse teams effectively.
- Knowledge of health & safety and risk management in event settings.
- Comfortable working under pressure and to tight deadlines.
- Flexibility to travel and work evenings/weekends as required during the tour period.
- Experience in film or arts festival management.
- Understanding of audience engagement strategies, particularly within community settings.
- Familiarity with sponsorship activation and VIP stakeholder management.
Contract Details
- Duration: 4 months (September – December 2025)
- Commitment: Part-time, three days per week, flexible hours, with additional flexibility required during event weeks.
- Location: London base with national travel across UK cities.
- Pay: Negotiable, based upon experience.
Film Project Manager employer: Youth Yaseen Tours
Join a dynamic and innovative team as a Film Project Manager, where your organisational skills will shine in delivering high-profile film events across the UK. With a flexible part-time schedule and a supportive work culture that values creativity and collaboration, you'll have the opportunity to grow professionally while making a significant impact in the arts and cultural sector. Our London-based location offers unique access to vibrant venues and a network of industry professionals, ensuring a rewarding experience for all team members.
StudySmarter Expert Advice🤫
We think this is how you could land Film Project Manager
✨Tip Number 1
Network like a pro! Get out there and connect with people in the film industry. Attend events, join online forums, and don’t be shy about reaching out to potential contacts on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your past projects and successes in event management. Use visuals and testimonials to make it pop. When you apply through our website, include a link to your portfolio so we can see what you’re capable of!
✨Tip Number 3
Prepare for interviews by researching the company and its past events. Be ready to discuss how your experience aligns with their needs, especially in managing logistics and stakeholder relations. We love candidates who come prepared and show genuine interest!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows you’re enthusiastic about the role and keeps you on their radar. Remember, we appreciate candidates who take initiative!
We think you need these skills to ace Film Project Manager
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Film Project Manager role. Highlight your relevant experience in project management, especially in film or event settings, to show us you’re the perfect fit!
Showcase Your Organisational Skills:We want to see how organised you are! Use specific examples from your past experiences to demonstrate your ability to manage complex logistics and coordinate multiple stakeholders effectively.
Communicate Clearly:Your written application is your first chance to impress us, so make it count! Keep your language clear and concise, and ensure there are no typos or grammatical errors. This reflects your attention to detail.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Youth Yaseen Tours
✨Know Your Project Management Basics
Brush up on your project management skills, especially in the context of film and events. Be ready to discuss how you would develop a master project plan and coordinate with various stakeholders. Highlight any relevant experience you have in managing timelines and ensuring milestones are met.
✨Showcase Your Event Management Experience
Prepare examples from your past roles where you successfully managed events, particularly in the arts or film sectors. Talk about specific challenges you faced and how you overcame them, especially regarding logistics and audience engagement.
✨Demonstrate Strong Communication Skills
Since this role involves liaising with multiple stakeholders, practice articulating your thoughts clearly and confidently. Think of scenarios where you effectively communicated with teams, sponsors, or volunteers, and be ready to share those stories during the interview.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to event management, such as handling last-minute changes or managing a crisis during an event. Prepare your thought process on how you would approach these scenarios, showcasing your problem-solving skills and ability to stay calm under pressure.
