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- Tasks: Support the business owner with varied administrative tasks in a fast-paced environment.
- Company: Join a dynamic team focused on intellectual property transactions.
- Benefits: Enjoy 22 days holiday, onsite parking, and an Employee Assistance Program.
- Why this job: Kickstart your career with training opportunities and a chance to gain patent qualifications.
- Qualifications: Solid secretarial experience and strong attention to detail required.
- Other info: Flexible role with potential for career growth in the legal sector.
The predicted salary is between 30000 - 35000 £ per year.
Are you an experienced, hands-on, and proactive Secretary/PA with a keen interest in continuing your development within a new sector/business? Do you have the drive and determination to offer full support in a fast-paced office environment? If so, we want to hear from you.
Salary: £30,000 - £35,000 depending on experience
Location: Warlingham
Hours: 9am to 5pm, Monday to Friday
Benefits: 22 days holiday, onsite parking, Employee Assistance Program (EAP)
This is a varied and involved Paralegal Secretarial role for someone with an excellent eye for detail and strong Secretarial and Senior Administration skills. This is a busy operation dealing with intellectual property transactions, which means you will get involved with in-depth administration work, client contact, processing information, maintaining and updating company records and systems, and occasional ad hoc tasks. The role will involve supporting the business owner in every aspect of the business, being a 2nd pair of hands to ensure continued success.
- Preparing letters and raising invoices to Clients
- Maintaining and updating the firm’s database and associated systems
- Preparing letters and documents for filing with the UK Patent Office, European Patent Office and EUIPO
- Typing general correspondence
- Scanning documents to electronic filing system
- Operating the firm’s records system
- Monitoring incoming e-mails
- Organising workflow
- Taking and transferring incoming calls
- Dealing with usual ad hoc jobs necessary in a small office environment
- Flexibility and willingness to cover other administrative roles during staff holiday or illness
The Candidate
The ideal candidate will be aspired to make a career out of this given opportunity and will be given the chance to take the patent qualifications in order to progress skills and knowledge. Initial in-house Paralegal training will be given.
Experience required:
- Recent solid secretarial experience required, preferably within the legal sector
- A very strong attention to detail - there is no room for errors in this position!
- Computer literate including Word, Excel, Outlook and PowerPoint, plus the ability to quickly pick up a range of systems including bespoke
- Experience of Patents would be a great advantage although is not essential as full training will be given
- Strong communication skills, both written and verbal
- Organised, Methodical, Flexible and able to work on own initiative
You will need to be a career-minded, dedicated person with a logical approach to work and should be willing to learn and work towards the CIPA Patent Administrator qualification. So, if this sounds like you, please do not delay – get in touch ASAP!
Secretary/PA in Warlingham employer: YourRecruit
Contact Detail:
YourRecruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/PA in Warlingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal sector and let them know you're on the hunt for a Secretary/PA role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet!
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Familiarise yourself with their work in intellectual property transactions, so you can show off your knowledge and enthusiasm during the chat!
✨Tip Number 3
Practice your communication skills! Since strong verbal and written communication is key for this role, consider doing mock interviews with friends or family to boost your confidence and polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for dedicated individuals like you to join our team!
We think you need these skills to ace Secretary/PA in Warlingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Secretary/PA role. Highlight your secretarial experience, especially in the legal sector, and showcase your attention to detail. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're the perfect fit. Don’t forget to mention your willingness to learn and grow within our team.
Follow the Application Instructions: We’ve made it easy for you! Remember to send your CV in Word format only, as specified in the job description. Following instructions shows us that you’re detail-oriented and can follow through on tasks.
Be Yourself!: Let your personality shine through in your application. We’re looking for someone who’s proactive and organised, so don’t be afraid to show us your unique approach to work. Apply through our website and let’s get to know each other!
How to prepare for a job interview at YourRecruit
✨Know Your Stuff
Before the interview, make sure you understand the role inside out. Familiarise yourself with the tasks mentioned in the job description, like preparing letters and managing databases. This will help you speak confidently about how your experience aligns with what they need.
✨Show Off Your Attention to Detail
Since this role requires a strong eye for detail, be prepared to discuss specific examples from your past work where your attention to detail made a difference. Whether it was catching an error in a document or ensuring accurate record-keeping, these stories will highlight your suitability for the position.
✨Demonstrate Your Organisational Skills
In a fast-paced environment, being organised is key. Think of ways you've successfully managed multiple tasks or projects simultaneously. Share these experiences during the interview to show that you can handle the busy nature of the role.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions. Inquire about the team dynamics, the types of projects you'll be working on, or opportunities for professional development. This shows your genuine interest in the role and helps you assess if it's the right fit for you.