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- Tasks: Support the business owner with administrative tasks in a fast-paced office.
- Company: Join a dynamic team focused on intellectual property transactions.
- Benefits: Enjoy flexible hours, 22 days holiday, and onsite parking.
- Why this job: Gain valuable experience and training in a supportive environment while making a real impact.
- Qualifications: Recent secretarial experience, strong attention to detail, and computer literacy required.
- Other info: Opportunity for career growth with potential patent qualifications.
The predicted salary is between 22400 - 28000 £ per year.
Are you an experienced, hands-on, and proactive Secretary/PA with a keen interest in continuing your development within a new sector/business? Do you have the drive and determination to offer full support, in a fast-paced office environment? If so, we want to hear from you… Salary: £28,000 – £35,000 pro rata, depending on experience Location: Warlingham Hours: flexible, 2 – 3 full days/5 part days Benefits: 22 days holiday (pro rata), onsite parking This is a varied and involved Paralegal Secretarial role for someone with an excellent eye for detail and strong Secretarial and Senior Administration skills. This is a busy operation dealing with intellectual property transactions, which means you will get involved with in depth administration work, client contact, processing information, maintaining and updating company records and systems and occasional ad hoc tasks. The role will involve supporting the business owner in every aspect of the business, being a 2nd pair of hands to ensure continued success. * Preparing letters and raising invoices to Clients * Maintaining and updating the firm’s database and associated systems * Preparing letters and documents for filing with the UK Patent Office, European Patent Office and EUIPO * Typing general correspondence * Scanning documents to electronic filing system * Operating the firm’s records system * Monitoring incoming e-mails * Organising workflow * Taking and transferring incoming calls * Dealing with usual ad hoc jobs necessary in a small office environment * Flexibility and willingness to cover other administrative roles during staff holiday or illness. The Candidate The ideal candidate will be aspired to make a career out of this given opportunity and will be given the chance to take the patent qualifications in order to progress skills and knowledge. Initial in-house Paralegal training will be given. Experience required: * Recent solid secretarial experience required, preferably within the legal sector * A very strong attention to detail – there is no room for errors in this position! * Computer literate including Word, Excel, Outlook and PowerPoint, plus the ability to quickly pick up a range of systems including bespoke. * Experience of Patents would be a great advantage although is not essential as full training will be given. * Strong communication skills, both written and verbal * Organised, Methodical, Flexible and able to work on own initiative * Experience with Equinox information system would be very helpful You will need to be a career minded, dedicated person with a logical approach to work and should be willing to learn and work towards the CIPA Patent Administrator qualification. So, if this sounds like you, please do not delay – get in touch ASAP! ***For your information: *Interested? Please send you CV in as a Word format only **Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship), ***Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven’t heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search
Part-time Secretary employer: YourRecruit
Contact Detail:
YourRecruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time Secretary
✨Tip Number 1
Make sure to highlight your previous secretarial experience, especially if it's within the legal sector. This role requires a keen eye for detail, so be prepared to discuss specific examples of how you've maintained accuracy in your past work.
✨Tip Number 2
Familiarize yourself with the basics of intellectual property and patent processes. Even if you don't have direct experience, showing that you've done your homework can set you apart from other candidates.
✨Tip Number 3
Demonstrate your organizational skills by preparing a brief outline of how you would manage multiple tasks in a busy office environment. This will show us that you can handle the fast-paced nature of the role.
✨Tip Number 4
Since communication is key in this position, practice articulating your thoughts clearly and concisely. Be ready to discuss how you handle client interactions and maintain professional relationships.
We think you need these skills to ace Part-time Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your recent secretarial experience, especially if it's within the legal sector. Emphasize your attention to detail and any relevant skills that align with the job description.
Write a Strong Cover Letter: Craft a cover letter that showcases your proactive nature and willingness to learn. Mention your interest in the patent qualifications and how you can support the business owner effectively.
Format Your Documents Correctly: Since the company requests your CV in Word format, ensure that your documents are well-formatted and professional. Use clear headings and bullet points for easy readability.
Highlight Relevant Skills: In your application, specifically mention your proficiency with Microsoft Office applications and any experience with information systems like Equinox. This will demonstrate your readiness for the role.
How to prepare for a job interview at YourRecruit
✨Show Your Attention to Detail
Since the role requires a strong attention to detail, be prepared to discuss specific examples from your past experience where your meticulousness made a difference. Highlight any instances where you caught errors or improved processes.
✨Demonstrate Your Proactivity
The job description emphasizes being hands-on and proactive. Share examples of how you've taken initiative in previous roles, whether it was streamlining a process or taking on additional responsibilities to support your team.
✨Familiarize Yourself with Relevant Software
Make sure you are comfortable discussing your experience with software like Word, Excel, and Outlook. If you have experience with Equinox or similar systems, mention it, as this could set you apart from other candidates.
✨Express Your Willingness to Learn
The company is looking for someone who is career-minded and eager to learn. Be ready to talk about your career goals and how you see this position helping you achieve them, especially regarding the CIPA Patent Administrator qualification.
