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- Tasks: Be the go-to person for office operations, managing calls, enquiries, and administrative tasks.
- Company: Join a dynamic team in Caterham focused on efficient office management and support.
- Benefits: Enjoy 21 days holiday, pension, and paid local parking.
- Why this job: Gain valuable experience in a fast-paced environment while supporting a friendly team.
- Qualifications: Strong admin skills, IT proficiency, and a proactive attitude are essential.
- Other info: Only apply if eligible to work in the UK without sponsorship.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised, proactive, and personable Operations Administrator to join our Caterham based client, to ensure the smooth day-to-day running of the office. This is a key position where you will be the first point of contact for engineers, customers, and suppliers. You will play a vital role in supporting the wider team with administrative, operational, and coordination duties, helping to maintain efficient office systems and processes. Salary: £35,000 to £40,000 Location: Caterham Hours: Monday to Friday, 8am to 5pm Benefits: 21 days holiday + bank holidays, pension, local parking paid What will your key responsibilities include: * Act as the first point of contact—answering incoming calls, taking messages, and directing enquiries appropriately * Manage incoming tender enquiries: book, process, and distribute tenders to clients * Set up new client files, file tenders, and maintain accurate project and client records * Raise purchase orders and monitor stock levels of office supplies, arranging replenishments as required * Coordinate the maintenance and calibration of office equipment and instruments * Handle business travel arrangements including booking flights, accommodation, and transport for UK and international trips * Organising European work permits * Support the team with regular reporting: submit monthly applications, enter weekly timesheets, and prepare quarterly updates on estimating and live projects * Carry out a range of general administrative tasks such as photocopying, filing, data entry, and document formatting Do you have the skills & experience for this role? To be successful in this role, you’ll need to be confident working independently, highly organised, and comfortable managing multiple priorities in a fast-paced environment. Ideally you will have previous experience working within the service/maintenance industry. * Strong administrative background with proven office experience * Excellent written and verbal communication skills * Professional, friendly, and approachable manner * Strong IT skills, particularly with Microsoft Office (Word, Excel, Outlook) * High level of attention to detail and accuracy * Ability to handle confidential information with integrity * Strong time management and multitasking abilities * Proactive and self-motivated with a hands-on approach to problem-solving For your information: *Interested? Please send your CV in as a Word format only **Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship) ***Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven\’t heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search
Operations Administrator employer: YourRecruit
Contact Detail:
YourRecruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarise yourself with the service and maintenance industry. Understanding the specific challenges and processes in this field will help you demonstrate your knowledge during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Practice your communication skills, both verbal and written. Since you'll be the first point of contact for various stakeholders, being able to convey information clearly and professionally is crucial. Consider role-playing common scenarios with a friend.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and Outlook. Being proficient in these tools will not only help you perform daily tasks more efficiently but also impress potential employers with your technical capabilities.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've managed multiple priorities in previous roles. Be ready to discuss specific situations where your proactive approach made a difference in maintaining office efficiency.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Operations Administrator role. Emphasise your administrative background, IT skills, and any experience in the service or maintenance industry.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've successfully managed multiple priorities in a fast-paced environment.
Highlight Communication Skills: Since excellent written and verbal communication is crucial for this role, ensure your application reflects your ability to communicate professionally and effectively. Use clear and concise language throughout your documents.
Follow Application Instructions: Pay close attention to the application instructions. Submit your CV in Word format as specified, and ensure you meet the eligibility criteria to work in the UK without sponsorship.
How to prepare for a job interview at YourRecruit
✨Show Your Organisational Skills
As an Operations Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the fast-paced environment they mentioned.
✨Communicate Clearly and Professionally
Since you'll be the first point of contact, it's crucial to showcase your excellent communication skills. Practice articulating your thoughts clearly and maintain a friendly yet professional tone during the interview.
✨Familiarise Yourself with Relevant Software
Brush up on your Microsoft Office skills, especially Word, Excel, and Outlook. Be ready to discuss how you've used these tools in previous roles, as this will show you're prepared for the technical aspects of the job.
✨Demonstrate Proactivity and Problem-Solving
The role requires a proactive approach to tasks. Think of instances where you've taken initiative or solved problems independently. Sharing these experiences will highlight your self-motivation and hands-on attitude.
