At a Glance
- Tasks: Support the Building Manager in ensuring smooth property operations and tenant communication.
- Company: Join a boutique property management specialist dedicated to exceptional service for commercial and residential clients.
- Benefits: Enjoy flexible part-time hours with a competitive salary and a dynamic work environment.
- Other info: This role is perfect for those looking to balance work and studies while gaining valuable industry experience.
- Why this job: Be part of a proactive team, gain hands-on experience, and make a real impact in property management.
- Qualifications: 2-3 years of administrative experience with strong IT skills and excellent communication abilities.
The predicted salary is between 19200 - 21600 £ per year.
Our client is a boutique property management specialist who offers comprehensive property management services for both commercial and residential clients with the service offered being at the heart of everything they do. We are currently recruiting for a Facilities Administrator for a commercial property based in Caterham.
Salary: £24,000 - £27,000 pro rata
Location: Caterham, Surrey
Hours: Monday to Friday (25 hours per week)
The Role: Responsible for supporting the Building Manager to ensure smooth property operations. This active role involves frequent communication with tenants, contractors, and stakeholders, and regular movement throughout the building, including plant rooms, offices, and retail spaces. The Facilities Administrator also maintains internal systems and online portals.
Day-to-Day Responsibilities:
- Supports the Building Manager in coordinating planned and reactive maintenance, ensuring timely completion of works and accurate record-keeping in the CAFM system (Vantify).
- Manages contractor access, property inspections, and compliance documentation for health and safety and insurance requirements.
- Handles tenant queries, maintains site records, and oversees service contracts and supplier onboarding processes.
- Monitors purchase orders, utility meter readings, and key/visitor access logs.
- Assists with building checks, minor repairs, and operational support for The Q managed office space.
- Acts as first point of contact in the Building Manager’s absence, including responding to emergencies and fire alarm activations.
- Maintains clear communication with tenants and contractors, ensuring professional and efficient property management services.
Key Skills & Competencies:
- 2–3 years’ administrative experience.
- Strong IT skills (Excel, Word, Outlook).
- Excellent communication and organisation.
- Professional, approachable, and proactive.
- Attention to detail and reliability.
- Flexible with working hours.
Facilities Administrator - Part-time in Caterham employer: YourRecruit
Join a dynamic boutique property management specialist in Caterham, where your role as a Facilities Administrator will be pivotal in ensuring seamless property operations. With a strong emphasis on employee growth and a supportive work culture, you will enjoy flexible working hours and the opportunity to engage with a variety of stakeholders, making every day rewarding and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator - Part-time in Caterham
✨Tip Number 1
Familiarise yourself with the property management industry, especially in commercial settings. Understanding the nuances of facilities management and the specific challenges faced by property managers will help you stand out during conversations.
✨Tip Number 2
Network with professionals in the property management field. Attend local events or join online forums to connect with others who work in similar roles. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Brush up on your IT skills, particularly with software like Excel and CAFM systems. Being able to demonstrate your proficiency in these tools during an interview can give you a significant edge over other candidates.
✨Tip Number 4
Prepare for situational questions that may arise during the interview. Think about how you would handle tenant queries or emergencies, as this role requires quick thinking and effective communication.
We think you need these skills to ace Facilities Administrator - Part-time in Caterham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant administrative experience, particularly in property management or facilities administration. Emphasise your strong IT skills and any experience with systems like CAFM.
Craft a Compelling Cover Letter:Write a cover letter that showcases your communication skills and proactive approach. Mention specific examples of how you've successfully managed tenant queries or coordinated maintenance in previous roles.
Highlight Key Skills:In your application, clearly outline your organisational abilities and attention to detail. These are crucial for the role, so provide examples of how you've demonstrated these skills in past positions.
Follow Application Instructions:Ensure you submit your CV in Word format as specified. Double-check that you meet the eligibility criteria to work in the UK without sponsorship before applying.
How to prepare for a job interview at YourRecruit
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Facilities Administrator. Familiarise yourself with property management terminology and the specific tasks mentioned in the job description, such as coordinating maintenance and managing contractor access.
✨Showcase Your Communication Skills
Since the role involves frequent communication with tenants and contractors, be prepared to demonstrate your excellent communication skills. Think of examples from your past experience where you effectively handled queries or resolved issues.
✨Highlight Your IT Proficiency
The job requires strong IT skills, particularly in Excel, Word, and Outlook. Be ready to discuss your experience with these tools and how you've used them in previous roles to improve efficiency or manage data.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially in emergency situations or when dealing with tenant complaints. Prepare scenarios where you successfully managed similar challenges, showcasing your proactive and professional approach.
