Commercial Support Administrator

Commercial Support Administrator – Building Services *** We are working in partnership a respected building services consultancy based in Caterham, to recruit a highly organised, proactive, and personable Commercial Support Administrator. This is a pivotal role within the business, ensuring the smooth day-to-day running of the office while supporting the wider team with essential administrative, operational, and project coordination duties. You will be the first point of contact for engineers, clients, and suppliers, playing a vital role in maintaining efficient internal systems and supporting the submission of project applications and variation orders – critical elements of live and ongoing engineering projects. Location: Caterham Hours: Monday to Friday, 8:30am to 5pm (some flexibility) Salary: £35,000 to £40,000 Benefits: 21 days holiday + bank holidays, pension, local parking paid What will your key responsibilities include? * Acting as the first point of contact—answering incoming calls, taking messages, and directing enquiries appropriately * Managing incoming tender enquiries: booking, processing, and distributing tenders to clients * Setting up new client files and maintaining accurate project and client records * Supporting the team with monthly project applications for payment by collating and submitting relevant documentation * Tracking and processing variation requests, ensuring timely communication and document accuracy across teams * Submitting regular reports and updates, including weekly timesheets, estimating updates, and quarterly project reports * Raising purchase orders, monitoring stock levels, and arranging replenishment of office supplies * Coordinating maintenance and calibration of instruments and office equipment * Handling all aspects of business travel: booking flights, accommodation, and transport (UK & internationally) * Organising work permits for European assignments Do you have the skills & experience for this role? To thrive in this fast-paced environment, you\’ll be someone who takes initiative, is comfortable managing multiple priorities, and brings a proactive, solutions-focused mindset. Experience working in a technical, engineering, or service/maintenance setting is essential. * Experience supporting project processes (e.g., applications, variations, reports) is highly desirable * Strong administrative background with proven experience in project coordination * Excellent communication skills—both written and verbal * Confident using Microsoft Office (particularly Word, Excel, Outlook) * High attention to detail and strong document handling/recordkeeping ability * Strong organisational and time management skills * Ability to maintain confidentiality and work with integrity How to apply: Please send your CV in Word format only You must be fully eligible to work in the UK without sponsorship Referral Bonus: Know someone perfect for this role? Refer them and receive a paid referral fee if we place them! Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven\’t heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies. YourRecruit Ltd does not discriminate on the grounds of age, race, gender or disability and complies with all relevant UK legislation. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website for information on common scams and to get free, expert advice for a safer job search