At a Glance
- Tasks: Provide high-level executive support and manage complex schedules for directors.
- Company: Join a leading healthcare organisation in Bath with a dynamic team.
- Benefits: Earn up to £19 per hour, enjoy flexible hours, and access 24/7 support.
- Other info: Opportunity for career growth and potential extension beyond three months.
- Why this job: Make a real impact while developing your skills in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant and proficiency in Microsoft Office required.
The predicted salary is between 19 - 19 £ per hour.
A results-driven and highly experienced Business Manager with a proven track record of success in the healthcare industry. Specializing in recruiting for both non-medical and non-clinical roles, I have spent the last nine years honing my skills in identifying and securing top talent. My extensive knowledge of the healthcare sector, combined with a strategic approach to recruitment, has consistently led to exceptional placements and strengthened team dynamics within various healthcare organisations.
To provide high-level, confidential executive administrative support to the Directors' Office. The role requires a self-motivated individual who can work independently, manage complex schedules, and maintain smooth day-to-day operations within a fast-paced environment.
Location: Bath
Job Type: Temporary
Duration of booking: Expected to last 3 months with possible extension
Proposed start date: ASAP
Pay Rates: Up to £19 per hour Umbrella or £16 per hour PAYE inclusive of holiday pay
Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm
Based: Office / Hospital
Key Responsibilities
- Executive & Diary Support
- Provide comprehensive, proactive executive assistance and administrative support to the Directors.
- Manage complex diaries efficiently, prioritizing meetings, resolving scheduling conflicts, and ensuring all necessary pre-meeting documentation is provided.
- Serve as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion.
- Meeting & Minute Management
- Coordinate, organize, and prepare agendas for high-level meetings and committee sessions.
- Produce accurate, timely minutes and manage follow-up action logs to ensure deadlines are met.
- Operational & Administrative Management
- Work independently to manage daily office workflows and handle sensitive, highly confidential information appropriately.
- Support hybrid office logistics, ensuring adequate physical office cover is maintained in alignment with service needs.
- Utilize Microsoft Office applications to draft correspondence, build presentations, manage records, and format reports.
Person Specification
- Qualifications & Experience
- Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership/directors.
- Demonstrated track record of managing complex diaries and providing accurate minute-taking for senior-level meetings.
- Skills & Knowledge
- Technical: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Communication: Exceptional written and verbal communication skills, with an emphasis on diplomacy and professionalism.
- Organization: Superior organizational and multi-tasking abilities, with keen attention to detail.
- Autonomy & Confidentiality: Ability to work independently with minimal supervision while maintaining strict confidentiality and discretion.
Executive Assistant in Bath employer: Your World
Your World is an exceptional employer for Band 6/7 MSK Physiotherapists, offering a supportive work culture that prioritises professional growth and development. With competitive pay rates, a comprehensive benefits package, and dedicated recruitment consultants, employees can thrive in their roles while making a meaningful impact in the community. The opportunity to work flexible hours and access ongoing training ensures that our team members are well-equipped to excel in their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Bath
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like Your World before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at Your World. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show Your World you’re ready to step in and make an immediate impact!
We think you need these skills to ace Executive Assistant in Bath
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Executive Assistant at Your World, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to Your World.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at Your World. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at Your World
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for Your World.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
