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- Tasks: Support the Joint Chief Executive with diary management, correspondence, and project coordination.
- Company: Join a leading healthcare organisation in Bristol with a focus on collaboration.
- Benefits: Earn up to £23.50 per hour, enjoy flexible working hours, and gain valuable experience.
- Why this job: Make a real impact in healthcare while developing your professional skills.
- Qualifications: Experience as a senior secretary or personal assistant, with strong organisational skills.
- Other info: Temporary role for 3 months with potential for extension; dynamic office environment.
The predicted salary is between 13 - 23 £ per hour.
To provide a full Executive Assistant service, managing their diary and correspondence, project management, and following up a wide range of issues arising from correspondence and meetings, working in collaboration with the Executive Coordinator. The Senior Executive Assistant will provide day to day management and supervision of the office administrative support function.
Location: Bristol
Job Type: Temporary
Duration of booking: Expected to last 3 months with possible extension
Proposed start date: 28th April 2025
Pay Rates: Up to £23.50 per hour Umbrella or £22.50 per hour PAYE inclusive of holiday pay
Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm
Sector: Healthcare
Based: Office / Hospital
Main duties and responsibilities
- Provide front of office support to the Joint Chief Executive.
- Communicate confidential, sensitive, and contentious information, both written and verbal, across multi-disciplinary teams, external organisations including NHSE, BNSSG ICB, CQC and clients.
- Manage organisational arrangements on behalf of the Joint Chief Executive, including formal visits to hospital sites, hosting dignitaries and system partners.
- Manage the electronic diary of the Joint Chief Executive, including arranging meetings, and taking minutes/notes and actions when necessary.
- Be the point of contact for the Joint Chief Executive for internal and external enquiries, identifying problems and offering solutions.
- Ensure the Joint Chief Executive receives appropriate briefings on current issues and produce reports on key items.
- Foster and maintain effective working relationships with the Council of Governors, Non-Executive Directors, Executive Directors, and the Executive administration team.
- Work with the communications and governance teams to ensure that internal and external communications for the Joint Chief Executive are fit for purpose and timely.
- Plan and organise meetings involving the Trust Management Executives and Executive Directors, including the preparation of agendas.
- Manage complex and conflicting priorities when managing diaries.
- Prepare and commission/coordinate presentations for the Joint Chief Executive for meetings and staff briefings.
- Coordinate and supervise delegated project work, managing actions from the Integrated Care Board and other high-level forums.
- Arrange visits and walk rounds by the Joint Chief Executive.
Knowledge and Experience
- Substantial secretarial and personal assistant experience at a senior level, including working for an Executive Director.
- Experience managing projects to deadlines.
- Experience supervising or managing a team.
- Excellent knowledge and experience using computer packages e.g., Microsoft Word, Excel, and PowerPoint.
- Significant experience taking minutes and creating reports.
- Previous NHS experience.
- A strong understanding of the local healthcare sector and wider political context within BNSSG.
Skills and Abilities
- Excellent and professional communications both face-to-face, over the phone and by email.
- Flexible approach to duties.
- Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy and attention to detail.
- Proven good organisational skills.
- Advanced Keyboard and IT skills.
- Ability to work effectively in a busy department/service, adjusting to change and motivating others.
- Ability to work independently, taking own initiative to make complex decisions.
- Ability to deal with difficult situations, using diplomacy to manage and deal with internal and external stakeholder expectations.
- VDU user for majority of shift.
- Ability to analyse and solve complex conflicting priorities.
Senior Executive Assitant in Bristol employer: Your World Recruitment
Contact Detail:
Your World Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assitant in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who might know the Joint Chief Executive or have insights into the role. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by researching the organisation and its current projects. Show that you’re not just another candidate; you’re genuinely interested in how you can contribute to their goals. Tailor your responses to highlight your relevant experience!
✨Tip Number 3
Practice your communication skills! As a Senior Executive Assistant, you’ll need to convey information clearly and professionally. Consider doing mock interviews with friends or using online resources to refine your approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us!
We think you need these skills to ace Senior Executive Assitant in Bristol
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Executive Assistant role. Highlight your relevant experience, especially in managing diaries and correspondence, as well as any project management skills that align with what we're looking for.
Showcase Your Communication Skills: Since this role involves a lot of communication, both written and verbal, be sure to demonstrate your excellent communication skills in your application. Use clear and professional language, and maybe even include examples of how you've effectively communicated in previous roles.
Highlight Your Organisational Skills: This position requires top-notch organisational abilities. In your application, mention specific instances where you've successfully managed complex schedules or projects, and how you handled conflicting priorities. We want to see that you can keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Your World Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant. Familiarise yourself with managing diaries, handling correspondence, and project management. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Communication Skills
Since this role involves communicating sensitive information across various teams, prepare examples of how you've effectively communicated in previous positions. Be ready to discuss how you handle difficult conversations and maintain professionalism under pressure.
✨Demonstrate Your Organisational Prowess
Be prepared to talk about your experience in managing complex schedules and prioritising tasks. Share specific instances where you successfully organised meetings or projects, highlighting your attention to detail and ability to meet deadlines.
✨Research the Healthcare Sector
Understanding the local healthcare context is crucial for this position. Do some research on the BNSSG area and any relevant organisations like NHSE and CQC. This knowledge will not only impress your interviewers but also help you relate your experience to the specific needs of the role.
