At a Glance
- Tasks: Provide essential secretarial support in a busy GP practice, ensuring patient care is top-notch.
- Company: Join a dynamic healthcare team dedicated to making a difference in patient lives.
- Benefits: Earn £16 per hour with flexible hours and gain valuable experience in the healthcare sector.
- Other info: Perfect for organised individuals looking to thrive in a fast-paced, professional setting.
- Why this job: Make an impact in healthcare while developing your administrative skills in a supportive environment.
- Qualifications: Previous experience in a medical or healthcare admin role is essential.
The predicted salary is between 16 - 16 £ per hour.
- Job Type: Temporary
- Duration of booking: Ad-Hoc
- Proposed start date: ASAP
- Pay Rates: £16 per hour PAYE inclusive of holiday pay
- Hours / Working Days: Monday-Wednesday-Friday 10am-4.30pm
- Sector: Healthcare
- Based: Office / Hospital
The Role
We are currently recruiting for an experienced Medical Secretary to join a busy GP Practice on a temporary agency basis.
This is an excellent opportunity for an organised and professional administrator with previous healthcare experience to provide high-quality secretarial and administrative support to a multidisciplinary team.
The successful candidate will play a key role in ensuring referrals, correspondence and patient documentation are processed accurately and efficiently while maintaining the highest standards of confidentiality and patient care.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to GPs and the wider clinical team.
- Type and prepare clinical letters, reports and other correspondence.
- Process referrals using the NHS Electronic Referral Service (e RS).
- Liaise with hospitals, community services and other external healthcare providers.
- Maintain accurate referral and tracking databases.
- Scan and upload patient documentation onto electronic patient records.
- Input and update patient information accurately on clinical systems.
- Process Subject Access Requests (SARs), insurance reports, solicitor requests and DVLA forms.
- Handle patient requests for private medical letters and process associated invoices.
- Answer telephone enquiries professionally and direct calls appropriately.
- Respond to administrative queries from patients and healthcare professionals.
- Carry out system searches and produce reports as requested.
- Support clinicians with general administrative duties.
- Assist reception and administration teams during periods of absence when required.
- Prepare meeting agendas and take minutes when requested.
- Maintain confidentiality and comply with GDPR, NHS Information Governance and Practice policies.
Essential Requirements
- Previous experience working as a Medical Secretary, Healthcare Administrator or in a similar NHS or GP Practice role.
- Experience providing administrative support within a healthcare environment.
- Excellent written and verbal communication skills.
- Strong audio typing and document production skills.
- Excellent IT skills, including Microsoft Office and Outlook.
- Professional telephone manner.
- Excellent organisational skills with the ability to prioritise a busy workload.
- Ability to work independently and as part of a multidisciplinary team.
- High level of accuracy and attention to detail.
- GCSEs (or equivalent), including English and Maths.
Skills & Experience
- Previous GP Practice experience.
- Knowledge of EMIS Web.
- Experience using the Electronic Referral Service (ERS).
- Experience processing SARs, insurance reports and DVLA documentation.
- NVQ Level 2 in Health & Social Care or equivalent.
- Knowledge of NHS administrative processes and patient record management.
- Personal Attributes
- Friendly, professional, and approachable.
- Highly organised with excellent time management skills.
- Flexible and adaptable.
- Able to work under pressure in a fast-paced environment.
- Strong problem-solving skills.
- Empathetic with a commitment to delivering excellent patient service.
- Maintains the highest standards of confidentiality and professionalism
- #J-18808-Ljbffr
Medical Secretary in London employer: Your World Recruitment Ltd
Your World Recruitment Ltd is an exceptional employer, offering a supportive work culture that prioritises the well-being of both employees and the children they serve. With access to dedicated support and flexible PAYE payroll, employees can focus on their professional growth while enjoying the unique opportunity to make a meaningful impact in the lives of young patients. The commitment to providing assistance with travel and accommodation further enhances the appeal of working in this rewarding role.
Contact Details:
Your World Recruitment Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary in London
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like Your World Recruitment Ltd before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at Your World Recruitment Ltd. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show Your World Recruitment Ltd you’re ready to step in and make an immediate impact!
We think you need these skills to ace Medical Secretary in London
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Medical Secretary at Your World Recruitment Ltd, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to Your World Recruitment Ltd.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at Your World Recruitment Ltd. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at Your World Recruitment Ltd
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for Your World Recruitment Ltd.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
