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- Tasks: Support the sales and lettings team with key admin tasks and customer inquiries.
- Company: Join a dynamic estate agency with a fast-paced environment.
- Benefits: Immediate start, hands-on experience, and opportunities for growth.
- Why this job: Be part of a team that makes a real impact in property sales and lettings.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
- Other info: Training provided for those new to the industry.
Overview
As a Trainee Sales & Lettings Administrator, you will support the sales and lettings team by managing key administrative tasks and assisting with customer inquiries. You will play a crucial role in maintaining records, coordinating maintenance work, handling communication with clients, and ensuring the smooth progression of sales. Coordinate and schedule appointments in collaboration with Property Managers.
An exciting opportunity has arisen for a Trainee Sales & Lettings Administrator to join our team. This role offers immediate start and requires a highly motivated individual ready to contribute effectively from day one. The successful candidate will be organized, proactive, and eager to learn in a fast-paced estate agency environment.
Responsibilities
- Maintain accurate records of maintenance history and ensure regular updates.
- Monitor contractor invoices and assist in ensuring completed work is verified by senior management.
- Respond to buyer, vendor, landlord, and tenant inquiries regarding maintenance and repair issues.
- Assist with coordinating access for utility readings, landlord inspections, and other statutory requirements.
- Maintain a comprehensive list of emergency contractor contacts.
- Assist in maintaining a set of duplicate keys for all managed properties and help organize property-related documentation.
- Handle general inquiries via phone, email, and in-person.
- Support in negotiating and progressing sales, including handling offers.
- Assist with property viewings, ensuring client needs are met efficiently.
- Ensure property listings are up-to-date and matched to client requirements.
Qualifications
- Proven administrative and organizational skills.
- Strong written and verbal communication abilities.
- Ability to manage priorities and respond quickly to changing demands.
- Capacity to work independently and take initiative.
- Proficiency in Microsoft Office (Word, Excel, Publisher, PowerPoint) and social media.
- Knowledge of local postcodes and property market trends (advantageous).
- Smart and professional appearance, with excellent interpersonal skills.
- Trustworthy, especially with cash handling.
- Enthusiastic and high-energy approach to tasks.
- Experience in estate agency administration or a related field is advantageous, though not essential.
- Familiarity with property portals and marketing platforms (training provided).
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Sales & Letting Assistant employer: Your Choice Estate Agents
Contact Detail:
Your Choice Estate Agents Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales & Letting Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and even acquaintances in the property sector. You never know who might have a lead on a Sales & Letting Assistant role or can put in a good word for you.
✨Tip Number 2
Get your social media game on point! Follow estate agencies and property-related pages on platforms like LinkedIn and Instagram. Engage with their posts and show your enthusiasm for the industry – it could catch someone's eye!
✨Tip Number 3
Prepare for interviews by practising common questions related to sales and lettings. Think about how your skills match the job description and be ready to share examples of your organisational prowess and communication skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our team!
We think you need these skills to ace Sales & Letting Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Sales & Letting Assistant role. Highlight any administrative tasks you've handled before, and don’t forget to mention your communication skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to show us your enthusiasm for the role and how you can contribute to our team. Keep it concise but engaging – we want to see your personality!
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, give examples in your application of how you've successfully managed multiple tasks or projects. We love seeing how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Your Choice Estate Agents
✨Know Your Stuff
Before the interview, make sure you understand the basics of the sales and lettings process. Brush up on common terminology and current market trends. This will show your enthusiasm for the role and help you answer questions confidently.
✨Show Off Your Organisational Skills
Since this role requires strong administrative abilities, be prepared to discuss how you manage tasks and priorities. Bring examples from past experiences where you successfully juggled multiple responsibilities or improved a process.
✨Practice Your Communication
As you'll be dealing with clients and colleagues regularly, practice clear and concise communication. Consider doing mock interviews with a friend to refine your responses and ensure you can articulate your thoughts effectively.
✨Dress to Impress
First impressions matter! Dress smartly and professionally for your interview. A polished appearance not only boosts your confidence but also shows that you take the opportunity seriously and respect the company’s culture.