Company Secretarial Assistant - Fixed Term Contract

We are looking for a Company Secretarial Assistant to join us on a 9‑month contract with an immediate start date. The Interim Company Secretarial Assistant will play a key role in supporting the delivery of a high-quality company secretarial service across YouGov Group’s global subsidiaries. You will work within a supportive London‑based team in YouGov’s Governance function, helping ensure the Group and its subsidiaries meet regulatory and legislative requirements while promoting strong governance across the organisation.

Here’s a breakdown of what you’ll do (not all of it, just the important stuff):

• Entity Management

• Support the management of a portfolio of YouGov subsidiaries across multiple jurisdictions.
• Apply the Group’s subsidiary governance framework and work closely with stakeholders in Finance, Tax, and Legal & Business Integrity.
• Maintain statutory records and ensure compliance with annual reporting requirements, including confirmations, minutes, and filing of financial statements.
• Maintain signing authority documentation including Powers of Attorney and bank mandates.
• Ensure accuracy and maintenance of the Global Entity Management System (GEMs) and corporate records.
• Liaise with external subsidiary governance providers and review documentation prepared by them.
• Support entity management projects and continuous improvement of governance processes.

• Assist in managing the Company Secretariat mailbox and coordinating responses where required.
• Provide cover for colleagues within the Secretariat team when needed.
• Support wider Governance and Company Secretariat projects.
• Provide ad‑hoc support to the Deputy Company Secretary and Chief Governance & Compliance Officer.

These are the essentials you’ll need to get an interview:

• Demonstrable experience in a company secretarial, governance, or similar role.
• Knowledge of company secretarial practices and governance processes.
• Experience managing confidential information and working with senior stakeholders.
• Ability to prioritise and manage workload effectively.
• Working towards Chartered Governance Institute (CGI) qualification or equivalent.
• Experience using GEMs or similar legal entity management systems.
• Strong IT skills including Word, Excel, PowerPoint, Outlook, and SharePoint.

Join our global team to help us achieve our social mission: to make millions of people’s opinions heard for the benefit of our local, national, and international communities. Understanding diversity of opinion requires diversity of background. Although our global panel of millions of people worldwide powers our research, our biggest asset is our people. If our research is to be truly representative of what the world thinks, we need people from all walks of life to be part of the team to bring their perspective to the work we do.

We are driven by a set of shared values. We are fast, fearless, and innovative. We work diligently to get it right. We are guided by accuracy, ethics, and proven methodologies. We respect and trust each other, bringing these values into everything that we do. We strive to provide YouGovers with best‑in‑class benefits to support their physical, financial, and emotional wellbeing. We want our employees to have a sense of belonging and uniqueness in a supportive workplace, so they can bring their full selves to work.

As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), parental status, national origin, marital status, age, disability, genetic information, HIV status, political affiliation, socioeconomic background, veteran status or any other characteristic protected by law or in line with our responsibilities as a fair and ethical employer. All employment decisions are made based on occupational qualifications, merit, and business need.