At a Glance
- Tasks: Support senior management and drive impactful sustainability initiatives in a dynamic environment.
- Company: Join YST, a leading platform for sustainable travel management.
- Benefits: Competitive salary, flexible working, healthcare, and career development opportunities.
- Other info: Exciting role with opportunities across Europe, North America, and Australia.
- Why this job: Make a real difference in reducing carbon emissions while gaining valuable experience.
- Qualifications: 5 years of relevant experience, excellent communication skills, and a passion for sustainability.
The predicted salary is between 35000 - 45000 £ per year.
Could you help organise a sustainable future? Join our dynamic team and drive impactful initiatives while supporting our senior management team in a diverse, sustainable-live-events-focused role.
Our senior management team and marketing partnerships require detail-oriented administration to manage engagements, business affairs, and activations. This diverse role necessitates coordination across a range of business management systems, from the Microsoft Office suite to social media platforms, resource management and accounting software. You will apply your gift for organisation and natural ability with people across our internal departments, with a focus on marketing coordination, and externally across YST’s supply-chain partnerships.
About YST (You. Smart. Thing.) YST is the leading travel demand management platform for destinations, venues and live events. Our map-based travel assistant service enhances visitor experience and increases revenues whilst reducing the disproportionate carbon footprint created by travel.
Why It Matters A 30% cut in transport carbon emissions by 2030 equals about 16% of required atmospheric decarbonisation for climate stability. It’s a crucial step we can take now. YST helps organisations achieve sustainability ROI by providing personalised low-carbon travel plans for visitors that incentivise behaviour change. Live events account for as much as 80% of transit-based emissions. This is why we focus on the sports, music, cultural, conference and hospitality sectors.
EA Responsibilities:
- Manage the schedules and appointments of senior management
- Organise and coordinate meetings, including preparing agendas and minutes
- Handle confidential information with discretion
- Help implement YST’s workflow and HR management processes
- Assist in the preparation of reports, presentations and correspondence
- Arrange travel and accommodations for senior management
- Provide administrative support, including document and digital asset management
- Handle communications on behalf of senior management
- Perform other administrative duties as required
Marketing Administration Responsibilities:
- Help deploy marketing strategies and campaigns
- Oversee social media account management and content curation
- Coordinate marketing events, both virtual and in-person
- Conduct market research and analyse trends to inform marketing strategies
- Prepare and distribute marketing materials, such as PDFs and newsletters
- Monitor and report on the effectiveness of marketing campaigns
- Maintain the marketing database and ensure data accuracy
- Collaborate with external vendors and partners
About You – Experience, Skills & Qualifications:
- At least 5 years of relevant workplace experience
- Project management experience or certification an advantage
- Degree qualification or equivalent
- Excellent written, verbal communication and numeracy skills
- Tech savvy – we use Microsoft Office 365 on Macs
- Demonstrable passion for environmental sustainability
Benefits:
- £35-45,000 pa (subject to experience)
- Pension, private healthcare
- Annual profit-share-based bonus scheme
- Employee share option scheme
- Flexible working from home and shared workspace
- Personal and career development support
How to apply: Please send your CV and a covering email explaining why you are interested in and suitable for this position to Mark the subject line 'YST EA Application'.
Contact Information: Email: Tel: +44 (0) General Enquiries Somerset House, 37 Temple St, Birmingham B2 5DP United Kingdom
Executive Assistant to the Senior Management Team in Birmingham employer: You. Smart. Thing. Limited
YST is an exceptional employer that champions sustainability while offering a dynamic work environment for its employees. As an Executive Assistant to the Senior Management Team, you will benefit from flexible working arrangements, a competitive salary, and opportunities for personal and career development, all while contributing to impactful initiatives that drive positive change in the live events sector. Join us in our mission to reduce carbon emissions and enhance visitor experiences, making a meaningful difference in the world.
Contact Details:
You. Smart. Thing. Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Senior Management Team in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to YST. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by researching YST’s mission and values. Show us how your skills align with our focus on sustainability and how you can contribute to our goals.
✨Tip Number 3
Practice your organisational skills! Be ready to discuss how you’ve managed schedules or coordinated events in the past. We love detail-oriented candidates who can juggle multiple tasks.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our dynamic team.
We think you need these skills to ace Executive Assistant to the Senior Management Team in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your relevant experience, especially in administration and marketing coordination, and don’t forget to showcase your tech skills with Microsoft Office and social media platforms.
Craft a Compelling Cover Email:Your cover email is your chance to shine! Explain why you’re passionate about sustainability and how your skills align with our mission at YST. Keep it concise but impactful – we want to see your personality!
Showcase Your Organisation Skills:As an Executive Assistant, organisation is key. Use your application to demonstrate your ability to manage schedules, coordinate meetings, and handle confidential information. Give us examples of how you've excelled in these areas before.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our dynamic team!
How to prepare for a job interview at You. Smart. Thing. Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant position. Familiarise yourself with the key tasks like managing schedules, coordinating meetings, and handling confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you prioritise tasks and ensure nothing falls through the cracks, especially in a fast-paced environment.
✨Demonstrate Your Tech Savviness
Since the role requires proficiency in Microsoft Office 365 and other digital tools, be prepared to discuss your experience with these platforms. You might even want to mention any specific software you've used for project management or marketing coordination, as this will highlight your ability to adapt to their systems.
✨Passion for Sustainability Matters
YST is all about sustainability, so make sure to express your passion for environmental issues during the interview. Share any relevant experiences or initiatives you've been involved in that align with their mission. This will not only show your fit for the company culture but also your commitment to their goals.
