Admissions and Records Specialist, Lead

Admissions and Records Specialist, Lead - Admissions and Records - Modesto Junior College

Please see Special Instructions for more details.

APPLICATION CLOSE DATE: Monday, November 16th, 2026 at 11:59pm

Position Information

Job Title

Job Title Admissions and Records Specialist, Lead - Admissions and Records - Modesto Junior College

Site:

Salary Range / Other

$5,597 to $7,145 per month – Range 35 (2026-2027 Classified Salary Schedule)
Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.
Workplace: Modesto Junior College; Modesto, CA
40 hours per week, 12 months per yearMonday – Friday: 8:00am – 5:00pm
(Some evening and weekend hours may be required)

The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.

Position Summary Information

Job Description

DEFINITION

Under general supervision, leads and performs specialized technical duties related to the evaluation and processing of student admission, registration and/or record information; directs, monitors and/or performs the most complex research and verification of data, as well as evaluation of records for purposes of approving admission, certifying course credit, and determining if graduation requirements have been met; monitors, evaluates and updates student grade records; investigates and resolves complex technical problems and issues; serves as a lead worker over subordinate employees; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This is the lead level class in the Admissions and Records Support Series within the Yosemite Community College District (YCCD). Positions in this class serve as lead workers for an assigned shift and/or area and also have specialized program or project responsibilities that require advanced technical knowledge of the assigned subject area in order to make decisions and complete assignments.

Positions in this class are responsible for performing the most specialized and complex technical duties within the work unit, including those related to evaluation of records, determination of course credit and equivalencies, and certification of completion of graduation requirements and transfer patterns required by other universities. Incumbents serve as technical specialists within the work unit and serve as lead workers over subordinate staff on a regular basis.

This class may be distinguished from the lower-level class of Admissions and Records Specialist because incumbents in that class perform advanced technical duties related to the processing, review and verification of admissions and records information but do not serve as full-scope lead workers.

SUPERVISION RECEIVED AND EXERCISED

Incumbents in this class work under the direction of a Dean or senior manager, receiving occasional supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to a supervisor.

An incumbent in this class does not directly supervise other full-time employees, but serves as a lead worker by assigning, directing and/or monitoring the work of subordinate full-time employees on a regular basis.

Minimum Qualifications

MINIMUM QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Education/Experience, Knowledge and Ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Knowledge of:

• Principles and practices of lead supervision and training.
• Advanced operations, services and activities of a college admissions and records program.
• College evaluations, residency and general education requirements.
• Data processing terminology as it relates to student records, registration and grades.
• Modern office procedures, methods and equipment including computers.
• A variety of college information, policies and procedures.
• Methods and techniques of customer service.
• Principles and procedures of record keeping.
• English usage, spelling, grammar and punctuation.

Ability to:

• Lead, organize and review the work of staff.
• Independently perform the most difficult admissions and records processing functions.
• Interpret District policies and procedures pertaining to admissions and records.
• Evaluate graduation requirements and transcripts according to District policies.
• Respond to requests and inquiries from students, faculty, staff and the general public.
• Examine and determine the residency status of prospective students.
• Operate office equipment including computers and supporting word processing applications.
• Work independently in the absence of supervision.
• Understand and follow oral and written instructions.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:

• Pattern I
  • Experience: Two years equivalent to an Admissions and Records Specialist at YCCD.
• Pattern II
  • Education: Possession of an associate’s degree from an accredited college, with course work in business administration or a closely related field.
  • Experience: Four years performing admissions and records work in a college or university setting, including two years that involved technical review and processing of admissions applications.

Example of Duties

ESSENTIAL DUTIES :

• Serve as lead worker in planning, directing and participate in monitoring the daily operations and workflow of the department; ensure timely processing of documents; schedule staff to maximize operational efficiency.
• Verify the work of staff for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.
• Confer with various on-campus departments and personnel to exchange information and resolve issues and concerns.
• Provide initial mediation of disputes or complaints regarding Enrollment Services.
• Compiles and maintains reports on various registration, admission, and record related topics.
• Performs a variety of technical and complex duties involving student academic standings maintenance and research.
• Coordinates, verifies and maintains various records of items such as athletic eligibility; and other program eligibility.
• Provide technical assistance to other staff regarding admission, records, and evaluation matters; Investigates and resolves complex technical problems and issues encountered by subordinate staff; respond to complex inquiries and explain school policies as well as federal and state mandates.
• Determines lower division general education transfer requirements, including IGETC and CSU general education certification.
• Builds and maintains degree audit transfer equivalencies in the administrative computer system. Ensures functionality of degree audit system.
• Perform technical duties in the development, maintenance and analysis of degree audit reporting; encode and maintain computer programs, tables, reports and functions; provide technical support to system users.
• Researches, verifies, analyzes and assesses student transcripts and academic histories; identifies and translates grading systems; verifies completion of required courses and units and determines course credits to be given based on educational, military and other backgrounds; investigates/evaluates certificates and non-traditional degrees.
• Researches catalog and course information to/from other colleges and universities using on-line and other sources; evaluates catalog information to establish whether course-to-course equivalencies and prerequisites have been met.
• Awards Advanced Placement units and other credits based on student scores and District policy.
• Develops spreadsheets and other tools to update and maintain graduation reports; performs technical analyses of graduation statistics.
• Evaluates student academic records to determine eligibility for YCCD associate degrees and certificates; evaluates student records to certify completion of education requirements for transfer to other university systems.
• Attends curriculum and other meetings; participates on committees and task forces as assigned.
• Performs other related duties as assigned.

Licenses and Certificates:

• Depending upon assignment, possession of a valid license to drive in California may be required.

Physical and Mental Standards:

• Mobility: ability to sit and stand for long periods, move about an office, and occasionally reach above and below desk level.
• Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes.
• Lifting: frequent lifting of papers, files, equipment and material weighing up to 10 pounds.
• Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently.
• Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person.
• Emotional/Psychological Factors: ability to make decisions and concentrate; frequent contact with others including some public contact; frequent deadlines and time-limited assignments.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

TYPICAL WORKING CONDITIONS

• Work is generally performed in a standard office environment.

Federal law requires the District employ only US citizens and aliens authorized to work in the United States. Written verification of employment eligibility is required.

Background check: A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.

The District may hire more than one applicant from this applicant pool.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

The Yosemite Community College District is an Equal Opportunity Employer.

It is the policy of Yosemite Community College District (Modesto Junior College and Columbia College) not to discriminate on the basis of race, color, national origin, sex or disability in its educational programs and its employment practices. YCCD BP 3410 Nondiscrimination can be found at: https://www.yosemite.edu/trustees/board_policy/3410%20Nondiscrimination.pdf

Title IX Sexual Harassment regulations define Title IX Sexual Harassment to include four terms “as defined in” the Clery Act and the Violence Against Women Act ( VAWA ): Sexual Assault, Dating Violence, Domestic Violence, and Stalking.

In accordance with 34 C.F.R. §§ 100.6(d), 104.8, and 106.9; and 28 C.F.R. § 35.106, the following person has been designated to handle inquiries regarding Title IX, Section 504/Title II policies:

District Title IX/Civil Rights Compliance Coordinator
Yosemite Community College District
2201 Blue Gum Ave., Modesto, CA 95358

Open Date

Open Date 10/26/2026

Close Date

Close Date 11/16/2026

Open Until Filled No

Required Documents

• Resume / Curriculum Vitae
• Cover Letter
• Unofficial Transcript 1 (Attach all college transcripts)

Optional Documents

• Other
• Letter of Reference 1
• Letter of Reference 2
• Letter of Reference 3

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