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- Tasks: Support the Lead Strategy and Sustainability Officer with diary management, travel arrangements, and stakeholder communication.
- Company: Join YBS, a member-focused organisation that values people over shareholders.
- Benefits: Enjoy flexible working options, 25 days holiday, bonuses, and health benefits.
- Why this job: Be part of a dynamic team, gain exposure to executive leadership, and develop your skills in a supportive environment.
- Qualifications: Experience as a senior PA is essential; strong organisational and communication skills are a must.
- Other info: We promote inclusivity and offer a comprehensive training plan to set you up for success.
The predicted salary is between 30000 - 42000 £ per year.
Personal Assistant to Lead Strategy and Sustainability Officer. Our Finance function is on a journey of embedding new ways of working to ensure we remain ambitious, agile and nimble and we are always looking to do things better!
We have a great opportunity for a proactive and self-starting PA to provide 1:1 support to our busy Lead Strategy and Sustainability Officer (LSSO). You will be part of our fantastic Finance PA team, as well as the wider ExCo PA team, giving you great exposure to our executive leadership team in a fast-paced environment.
About the role
Key responsibilities for the LSSO PA role are:
- Extensive diary management often with last minute changes
- Full inbox management with accountability for completion of LSSO actions
- Proof reading documents and drafting meeting agendas on behalf of the LSSO
- Arranging travel within the UK
- Being the main gatekeeper and point of contact for key stakeholders
- Planning and preparation for conferences, events and speaking engagements, ensuring timely and thorough briefing calls and material provided for the LSSO
- Overseeing IT issues for the LSSO, as well as supporting with colleague work journeys on the HR system, team events and ad hoc admin
- Work well and collaboratively as a key member of the Finance and Chief Officer PA teams
About You
Strong experience as a senior PA supporting at senior Exec level. Experience working in finance or professional services is desirable. Highly organised with great attention to detail and strong communication skills. Must be able to work at pace, remain calm under pressure and build excellent relationships. You must be highly organised, experienced in working on multiple priorities at the same time, and confident working at pace in a busy environment.
Effective verbal and written communication skills. Ability to exchange information at all levels, internally and externally, and represent YBS in a credible and professional manner is important as you will be dealing with stakeholders across the business and externally. You must be able to use advanced Microsoft Word, Excel and PowerPoint.
About us
At YBS we don’t have shareholders, we have members. We care about people and that includes you. So here, you’ll be respected for who you are, you’ll be able to bring your whole self to work, and you’ll have everything you need to build a long and rewarding career.
Flexibility
We offer a range of flexible working options without unsocial hours, which can help you find a healthy work-life balance. Whether it’s finishing early for an appointment or fitting your studies and hobbies in around your working hours, we can help make it work for you. We’re happy to talk flexible working and you can reach out to us anytime during the recruitment process to discuss this.
Development
We want you to feel challenged here. Whatever your ambitions, we’re committed to helping you develop your skills and move ahead in your career journey. From day one, we’ll set you up for success with a brilliant induction and full training plan, all designed to get you up to speed quickly.
Inclusivity
We’re passionate about creating an inclusive environment where everyone is welcome and able to be themselves. If you’ll go the extra mile to help our members, you’ll fit right in and feel you belong here.
About our Benefits
We offer lots of fantastic rewards that you can make the most of in and out of work, including:
- Holiday: You’ll get 25 days plus Bank Holidays, as well as the option to buy up to a further 5 days.
- Bonus: At YBS we work collaboratively and share in our success together, so when we reach our goals we’re all rewarded with an on target bonus of 7% of eligible pay (with the opportunity to earn up to a maximum 15%).
- Pension: We know how important it is to save towards the future, that’s why we’ll contribute up to 11% into your YBS pension.
- Healthcare: Health and wellbeing are an important part of life at YBS, when you join us you’ll have access to a range of health benefits to suit your life including private medical insurance, dental and healthcare plans.
- My Benefits: When you join YBS you’ll have access to our self-service benefits portal, where you can access a range of retail, hospitality and health discounts.
Interested?
If you’re interested and have the relevant experience, please apply via the link attaching your up-to-date CV.
Personal Assistant employer: Yorkshire Building Society Group
Contact Detail:
Yorkshire Building Society Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Personal Assistant role, especially diary and inbox management. Being able to demonstrate your experience in these areas during an interview will show that you understand the demands of the position.
✨Tip Number 2
Network with current or former employees in similar roles at YBS or within the finance sector. This can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your organisational skills and how you handle multiple priorities. Think of specific examples where you've successfully managed competing tasks, as this is crucial for a fast-paced environment like the one described.
✨Tip Number 4
Brush up on your Microsoft Office skills, particularly Word, Excel, and PowerPoint. Being proficient in these tools is essential for the role, and showcasing your expertise can set you apart from other candidates.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a senior PA, especially in finance or professional services. Emphasise your organisational skills and ability to manage multiple priorities, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and self-starting attitude. Mention specific examples of how you've successfully managed diaries, inboxes, and stakeholder communications in previous roles.
Highlight Relevant Skills: In your application, clearly outline your advanced skills in Microsoft Word, Excel, and PowerPoint. Provide examples of how you've used these tools effectively in past positions to support senior executives.
Showcase Communication Abilities: Demonstrate your effective verbal and written communication skills in your application. Include instances where you've successfully exchanged information with stakeholders at all levels, showcasing your professionalism and credibility.
How to prepare for a job interview at Yorkshire Building Society Group
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've managed complex schedules or multiple priorities in the past. This will demonstrate your ability to handle the fast-paced environment they mentioned.
✨Communicate Effectively
Since you'll be dealing with various stakeholders, practice clear and concise communication. Be ready to discuss how you’ve successfully exchanged information at all levels and maintained professionalism in challenging situations.
✨Familiarise Yourself with Microsoft Tools
The role requires advanced skills in Microsoft Word, Excel, and PowerPoint. Brush up on these tools and be prepared to discuss how you've used them in previous roles, especially for tasks like drafting documents or managing data.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding diary management and last-minute changes. Think of specific scenarios where you had to adapt quickly and how you handled them effectively.