At a Glance
- Tasks: Support senior leaders by managing diaries, organising meetings, and preparing documents.
- Company: Join YBS, a member-focused organisation that values inclusivity and personal growth.
- Benefits: Enjoy flexible working, competitive salary, 25 days holiday, and health benefits.
- Other info: Part-time hybrid role with opportunities for career development and a great work-life balance.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Experience as a Team Assistant or Personal Assistant with strong organisational skills.
The predicted salary is between 30000 - 42000 € per year.
An exciting opportunity has become available to join YBS as a Team Assistant, providing support to the Director of Brand & Marketing and the Head of Commercial Lending, as well as their wider teams, in the day-to-day running of their functions.
About the role
As a Team Assistant you will play a vital role in supporting 2 senior leaders and their teams to fulfil their objectives. You will need to:
- Proactively manage diaries and inboxes, delegating meetings and activities to the appropriate team member where necessary and looking out for any urgent emails that need to be brought to their attention.
- Arrange internal and external meetings, including activities such as the co-ordination of diaries and invites, provision of agendas, directions and papers; and organising the relevant facilities such as room bookings, equipment, travel and catering requirements.
- Take and prepare minutes of meetings if needed.
- Create letters, reports and presentations from detailed notes/emails using available templates.
- Proof reading of documents/papers.
- Printing, collation and distribution of meeting papers.
- Support managers reporting to the 2 Senior Leaders in the management of their function, including: Co-ordinating team events. Managing administrative arrangements such as supporting the onboarding new starters, monitoring completion of mandatory training, network folder access privileges and raising purchase orders.
- Work with the PA to CCO/CEO and other Exec PAs to manage the smooth running of the Executive Leadership Team support function at all times.
About you
We are seeking someone with proven experience as a Team Assistant or Personal Assistant. To succeed in this role, you must be comfortable working in a fast-paced environment and bring the right mindset, skills, and experience to support us going forward. In addition, you will need to have:
- The drive and self-motivation to manage your own workload and organise others.
- Excellent organisation and planning skills, including prioritisation of tasks.
- Ability to exchange information at all levels, internally and externally.
- Ability to identify confidential, sensitive information and deal with appropriately.
- Ability to solve first level queries and issues within defined limits and escalate where appropriate.
- A proactive approach, identifying opportunities and addressing issues early.
- Effective verbal and written communication skills, with great attention to detail.
- Experience managing multiple senior stakeholders.
- Competent knowledge of Outlook, Teams, Word, Excel, PowerPoint.
Please note: This is a part-time position, working Monday to Wednesday. It is a hybrid role, requiring attendance at our Leeds office 1 or 2 days per week, with occasional travel to our Bradford head office when needed.
About us
At YBS we don’t have shareholders, we have members. We care about people and that includes you. So here, you’ll be respected for who you are, you’ll be able to bring your whole self to work, and you’ll have everything you need to build a long and rewarding career.
Flexibility. We offer a range of flexible working options without unsocial hours, which can help you find a healthy work-life balance. Whether it’s finishing early for an appointment or fitting your studies and hobbies in around your working hours, we can help make it work for you. We’re happy to talk flexible working and you can reach out to us anytime to discuss this during the recruitment process.
Development. We want you to feel challenged here. Whatever your ambitions, we’re committed to helping you develop your skills and move ahead in your career journey. From day one, we’ll set you up for success with a brilliant induction and full training plan, all designed to get you up to speed quickly.
Inclusivity. We’re passionate about creating an inclusive environment where everyone is welcome and able to be themselves. If you’ll go the extra mile to help our members, you’ll fit right in and feel you belong here.
About our Benefits
We offer lots of fantastic rewards that you can make the most of in and out of work, including:
- Holiday. You’ll get 25 days plus Bank Holidays, as well as the option to buy up to a further 5 days.
- Bonus. At YBS we work collaboratively and share in our success together, so when we reach our goals we’re all rewarded with an on target bonus of 7% of eligible pay (with the opportunity to earn up to a maximum 15%).
- Pension. We know how important it is to save towards the future, that’s why we’ll contribute up to 11% into your YBS pension.
- Healthcare. Health and wellbeing are an important part of life at YBS, when you join us you’ll have access to a range of health benefits to suit your life including private medical insurance, dental and healthcare plans.
- My Benefits. When you join YBS you’ll have access to our self-service benefits portal, where you can access a range of retail, hospitality and health discounts.
Ready to apply? If you’re excited about this role and want to be part of the YBS team, click apply now to send us your application.
Want more information? If you have any questions about this role, please contact Olivia Lambert at Olambert@ybs.co.uk.
Team Assistant in Leeds employer: Yorkshire Building Society Group
At YBS, we pride ourselves on being an exceptional employer that values our team members and fosters a supportive work environment. With flexible working options, a commitment to personal development, and a strong focus on inclusivity, we ensure that every employee can thrive both personally and professionally. Our Leeds office offers a collaborative atmosphere where you can contribute meaningfully while enjoying a healthy work-life balance.
Contact Detail:
Yorkshire Building Society Group Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show how your skills align with their mission, especially in supporting senior leaders and managing tasks efficiently.
✨Tip Number 3
Practice common interview questions related to teamwork and organisation. Be ready to share examples of how you've successfully managed multiple priorities in a fast-paced environment.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Team Assistant in Leeds
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Team Assistant role. Highlight your experience in managing diaries, organising meetings, and supporting senior leaders, as these are key aspects of the job.
Show Off Your Skills:Don’t forget to showcase your organisational and planning skills! Mention any tools you’ve used like Outlook or Teams, and give examples of how you've effectively managed multiple tasks or stakeholders in the past.
Be Proactive:In your application, demonstrate your proactive approach. Share instances where you identified issues early or took the initiative to improve processes. This will show us that you’re ready to hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the recruitment process.
How to prepare for a job interview at Yorkshire Building Society Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant. Familiarise yourself with diary management, meeting coordination, and document preparation. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisation Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or supported senior leaders in the past. Highlight your ability to prioritise and organise effectively, as these skills are crucial for the position. Consider bringing a portfolio of your work to showcase your attention to detail.
✨Communicate Clearly and Confidently
Effective communication is key for a Team Assistant. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully, demonstrating your ability to exchange information at all levels.
✨Ask Insightful Questions
At the end of the interview, don’t hesitate to ask questions about the team dynamics, company culture, or specific challenges the team faces. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
