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- Tasks: Support daily operations in a dynamic healthcare environment, managing meetings and administrative tasks.
- Company: Join the NHS, a leading healthcare provider dedicated to patient care and community support.
- Benefits: Enjoy 27-33 days of holiday, NHS pension, and discounts on various services.
- Why this job: Be part of a busy team making a real impact in healthcare while developing your skills.
- Qualifications: GCSE grade C or above in Maths and English; experience in secretarial or administrative roles required.
- Other info: Work locations are at York or Scarborough Hospital, with flexible working opportunities.
The predicted salary is between 28800 - 43200 £ per year.
The Cancer, Specialist and Clinical Support Services Care Group is looking to recruit an enthusiastic and dynamic individual to join the Management Administration Team, as an Assistant Secretary.
The role will involve supporting the day to day running of a number of specialties within the Care Group. The post holder will be responsible for providing meeting agendas and minutes, supporting with ordering of consumables and equipment, HR documentation and general administrative support to the team.
The post holder must be educated to GCSE grade C or above (including Maths and English) or equivalent, and be able to demonstrate excellent computer/IT skills to include Microsoft Office Packages. They must also have secretarial or administrative experience., The successful candidate will require excellent organisational skills, be able to demonstrate the ability to work independently, using their own initiative and be willing to be adaptable and flexible to meet the needs of this very busy service.
We are looking for an individual that can work to high standard, who pays attention to detail and accuracy and has good written and oral communication skills as well as possessing excellent communication skills.
We offer a range of benefits to support our staff including:
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Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
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27 days holiday rising to 33 days (depending on NHS Trust service)
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A variety of different types of paid and unpaid leave covering emergency and planned leave
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Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
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NHS Car Lease scheme and Cycle to Work scheme
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An extensive range of learning and development opportunities
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Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust’s dedicated Staff Benefits pages.
Job locations
York or Scarborough Hospital
York or Scarborough
YO31 8HE, York or Scarborough Hospital
York or Scarborough
YO31 8HE, https://www.yorkhospitals.nhs.uk (Opens in a new tab), christy.rowley@nhs.net
Assistant Secretary/Administrative Assistant employer: York Teaching Hospital NHS Foundation Trust
Contact Detail:
York Teaching Hospital NHS Foundation Trust Recruiting Team
christy.rowley@nhs.net
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Secretary/Administrative Assistant
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description, such as preparing meeting agendas and minutes. This will help you demonstrate your understanding of the role during any interviews.
✨Tip Number 2
Highlight your experience with Microsoft Office Packages, especially if you have used them in a previous administrative role. Being able to discuss specific projects or tasks where you utilized these skills can set you apart.
✨Tip Number 3
Showcase your organizational skills by providing examples of how you've managed multiple tasks or projects simultaneously. This is crucial for the fast-paced environment described in the job listing.
✨Tip Number 4
Prepare to discuss your adaptability and flexibility in previous roles. The ability to adjust to changing priorities is essential for this position, so having concrete examples ready will be beneficial.
We think you need these skills to ace Assistant Secretary/Administrative Assistant
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Assistant Secretary position. Highlight the key responsibilities and required skills, such as excellent organizational skills and proficiency in Microsoft Office.
Tailor Your CV: Customize your CV to reflect your relevant experience in administrative roles. Emphasize your secretarial skills, attention to detail, and any specific achievements that demonstrate your ability to support a busy service.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organization. Mention how your skills align with the requirements and provide examples of how you've successfully managed similar tasks in the past.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. Ensure that your communication is clear and professional, reflecting the high standards expected in this role.
How to prepare for a job interview at York Teaching Hospital NHS Foundation Trust
✨Show Your Organizational Skills
Since the role requires excellent organizational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritize your work and ensure that everything runs smoothly.
✨Demonstrate IT Proficiency
Make sure to showcase your computer and IT skills during the interview. Be ready to talk about your experience with Microsoft Office Packages and any other relevant software. If possible, mention specific tasks you've accomplished using these tools.
✨Communicate Clearly
Good written and oral communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might also want to prepare a few questions to ask the interviewer, demonstrating your interest in the role and the organization.
✨Be Adaptable and Flexible
The job description emphasizes the need for adaptability. Prepare to discuss situations where you had to adjust to changing circumstances or take on new responsibilities. This will show that you can thrive in a busy service environment.
