At a Glance
- Tasks: Coordinate projects, maintain documentation, and support communication across teams.
- Company: YMCA DownsLink Group, a leading charity for children and young people.
- Benefits: Hybrid work model, competitive salary, and a chance to make a real difference.
- Other info: Join a diverse team committed to equity and inclusion.
- Why this job: Be at the heart of impactful projects that shape futures for young people.
- Qualifications: Strong organisation skills, project support experience, and proficiency in Microsoft 365.
The predicted salary is between 33075 - 33075 £ per year.
30-37 hours per week / 12 months fixed-term contract / £33,075 per annum, pro rata / based on site at our Hove office, with some travel across Sussex and Surrey. Hybrid - three days from our office/on site and up to two days working from home, working Monday to Thursday 0900-1700, Friday 0900-1630.
YMCA DownsLink Group is the leading charity for children and young people across Sussex and Surrey. We offer safe homes, mental health support and trusted advice. We believe that every child and young person has the right to be safe, heard and to shape their own future. We work alongside them to make that happen. We are here for children and young people, many of whom face multiple challenges and need our support.
Our Values - we do what’s right, we work with heart, and we build real connections – guide us in all our actions.
We are looking for a Project Coordinator to provide high quality administrative and coordination support to the People and Programmes function, with a focus on supporting the delivery of priority projects and improvement activity. The postholder will play a key role in ensuring that projects and strategic initiatives are well-coordinated, effectively documented, and delivered on time. This includes maintaining accurate records, tracking progress against plans, supporting governance processes, and enabling clear communication across teams.
The role requires strong organisation, attention to detail, and the ability to work collaboratively with colleagues at all levels to ensure actions are followed through and outcomes are achieved. This is a pivotal role at the heart of our organisation, ensuring leaders can focus on making a bigger impact on the lives of children and young people.
In delivering the role, you will:
- Maintain project documentation (plans, logs, risk registers) and track progress against milestones
- Organise and support meetings, including agendas, notes and action follow‑ups
- Produce reports, dashboards and updates for leadership, committees and trustees
- Manage and maintain data, KPIs, databases and digital platforms (e.g. SharePoint)
- Support communications through reports, presentations and intranet content
- Coordinate policy tracking and approval processes
- Support delivery of key Forums (EDI, Safeguarding) and wider team priorities
If you’re enthusiastic about this opportunity but your experience doesn’t align perfectly with every requirement, we encourage you to apply anyway and demonstrate how your experience is transferrable. You may be just the right candidate.
We are looking for a highly organised individual with experience in project support, PMO, or administrative roles. You will be confident managing multiple priorities, maintaining accurate project documentation, and using reporting tools to track and communicate progress. With excellent written and verbal communication skills, you will be comfortable collaborating with stakeholders and working with data to produce clear, insightful reports. You bring a high level of attention to detail and accuracy, alongside strong planning and time management skills. Proficiency in Microsoft 365 and a range of digital tools is essential. You thrive in a fast‑paced environment, with the ability to balance competing priorities and consistently deliver high‑quality results to tight deadlines.
If you would like any further information or an informal discussion about this post, please contact Jayne.Grier@ymcadlg.org. Should you require any assistance with our application process, please email us at Recruitment@ymcadlg.org.
CLOSING DATE: Tuesday 23 June 2026 at midnight. Initial first stage remote interviews proposed for 25 Thursday - 26 Friday June and second stage in-person interviews proposed for Tuesday 30 June.
PLEASE NOTE: We are unable to provide work permits or visa sponsorship for this role, so applicants must already have the right to live and work in the UK independently.
An inclusive workplace We are committed to policies and practices of equity, diversity, and inclusion and to supporting our people to make sure our culture is consistent with this commitment.
Accessibility If you require assistance or have questions regarding the application process, please do contact us.
Safety and background checks YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children and young people, and to respond proactively to safeguarding concerns. Successful applicants will undergo a thorough background screening process, conducted by an accredited third-party provider. This includes an Enhanced DBS check (with Children’s and Adults’ Barred Lists) as well as comprehensive reference and activity check.
Project Coordinator in Hove employer: YMCA
YMCA DownsLink Group is an exceptional employer, dedicated to making a meaningful impact in the lives of children and young people across Sussex and Surrey. With a strong commitment to equity, diversity, and inclusion, we foster a supportive work culture that encourages collaboration and personal growth. Our hybrid working model allows for flexibility, while our focus on professional development ensures that employees can thrive in their roles and contribute to vital projects that shape the future of our communities.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in Hove
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Coordinator role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for those interviews! Research YMCA DownsLink Group and understand their values. Think about how your skills align with their mission to support children and young people. Show them you’re not just another candidate, but someone who truly cares.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating your experience in project support and how you can help keep things organised and on track. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team and making a difference in the lives of young people.
We think you need these skills to ace Project Coordinator in Hove
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the Project Coordinator role. We want to see how you can bring your unique flair to our team!
Showcase Your Organisation Skills:Since this role is all about keeping things organised, don’t forget to mention any relevant experience you have in project support or administration. We love seeing examples of how you've managed multiple priorities successfully!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to communicate your achievements and how they relate to the job. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website:We encourage you to submit your application through our website for the best chance of being noticed. It’s super easy, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at YMCA
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the key responsibilities like maintaining project documentation and supporting governance processes. This will help you articulate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisation and attention to detail, prepare examples from your past experiences where you successfully managed multiple priorities or maintained accurate records. Be ready to discuss specific tools or methods you used to keep everything on track.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this position. Practice articulating your thoughts clearly, whether it’s about your experience with data management or how you’ve collaborated with teams. Consider preparing a few questions to ask them as well, showing your interest in clear communication.
✨Demonstrate Your Passion for the Cause
YMCA DownsLink Group is all about supporting children and young people. Make sure to express your enthusiasm for their mission during the interview. Share any relevant experiences or motivations that connect you to their values, such as working with vulnerable groups or community service.
