At a Glance
- Tasks: Coordinate projects, maintain documentation, and support communication across teams.
- Company: YMCA DownsLink Group, a leading charity for children and young people.
- Benefits: Hybrid work, competitive salary, and a supportive team environment.
- Other info: Join a diverse team committed to equity and inclusion.
- Why this job: Make a real difference in the lives of children and young people.
- Qualifications: Strong organisation skills and experience in project support or administration.
30-37 hours per week / 12 months fixed-term contract / £33,075 per annum, pro rata / based on site at our Hove office, with some travel across Sussex and Surrey. Hybrid - three days from our office/on site and up to two days working from home, working Monday to Thursday 0900-1700, Friday 0900-1630.
YMCA DownsLink Group is the leading charity for children and young people across Sussex and Surrey. We offer safe homes, mental health support and trusted advice. We believe that every child and young person has the right to be safe, heard and to shape their own future. We work alongside them to make that happen. We are here for children and young people, many of whom face multiple challenges and need our support.
Our Values - we do what’s right, we work with heart, and we build real connections – guide us in all our actions.
We are looking for a Project Coordinator to provide high quality administrative and coordination support to the People and Programmes function, with a focus on supporting the delivery of priority projects and improvement activity. The postholder will play a key role in ensuring that projects and strategic initiatives are well-coordinated, effectively documented, and delivered on time. This includes maintaining accurate records, tracking progress against plans, supporting governance processes, and enabling clear communication across teams.
The role requires strong organisation, attention to detail, and the ability to work collaboratively with colleagues at all levels to ensure actions are followed through and outcomes are achieved. This is a pivotal role at the heart of our organisation, ensuring leaders can focus on making a bigger impact on the lives of children and young people.
In delivering the role, you will:
- Maintain project documentation (plans, logs, risk registers) and track progress against milestones
- Organise and support meetings, including agendas, notes and action follow-ups
- Produce reports, dashboards and updates for leadership, committees and trustees
- Manage and maintain data, KPIs, databases and digital platforms (e.g. SharePoint)
- Support communications through reports, presentations and intranet content
- Coordinate policy tracking and approval processes
- Support delivery of key Forums (EDI, Safeguarding) and wider team priorities
- Provide general administrative support, including occasional reception cover
If you’re enthusiastic about this opportunity but your experience doesn’t align perfectly with every requirement, we encourage you to apply anyway and demonstrate how your experience is transferrable. You may be just the right candidate.
We are looking for a highly organised individual with experience in project support, PMO, or administrative roles. You will be confident managing multiple priorities, maintaining accurate project documentation, and using reporting tools to track and communicate progress. With excellent written and verbal communication skills, you will be comfortable collaborating with stakeholders and working with data to produce clear, insightful reports. You bring a high level of attention to detail and accuracy, alongside strong planning and time management skills. Proficiency in Microsoft 365 and a range of digital tools is essential. You thrive in a fast-paced environment, with the ability to balance competing priorities and consistently deliver high-quality results to tight deadlines.
CLOSING DATE: Tuesday 23 June 2026 at midnight. Initial first stage remote interviews proposed for 25 Thursday - 26 Friday June and second stage in-person interviews proposed for Tuesday 30 June.
PLEASE NOTE: We are unable to provide work permits or visa sponsorship for this role, so applicants must already have the right to live and work in the UK independently.
An inclusive workplace: We are committed to policies and practices of equity, diversity, and inclusion and to supporting our people to make sure our culture is consistent with this commitment.
Accessibility: If you require assistance or have questions regarding the application process, please do contact us.
YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children and young people, and to respond proactively to safeguarding concerns. Successful applicants will undergo a thorough background screening process, conducted by an accredited third-party provider. This includes an Enhanced DBS check (with Children’s and Adults’ Barred Lists) as well as comprehensive reference and activity check.
Project Coordinator employer: YMCA DOWNSLINK GROUP
YMCA DownsLink Group is an exceptional employer dedicated to making a meaningful impact in the lives of children and young people across Sussex and Surrey. With a strong commitment to equity, diversity, and inclusion, we foster a supportive work culture that encourages collaboration and personal growth. Our hybrid working model, combined with a focus on professional development and a clear mission to support vulnerable youth, makes us an attractive choice for those seeking a rewarding career in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Get to know the organisation! Research YMCA DownsLink Group and understand their values and mission. This will help you tailor your conversations during interviews and show that you're genuinely interested in making a difference.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for the interview process. It’s a great way to get insider info and make a good impression.
✨Tip Number 3
Prepare for those interviews! Think about how your skills align with the role of Project Coordinator. Be ready to share specific examples of your organisational skills and project support experience. Practice makes perfect!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team and contributing to the amazing work we do for children and young people.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the Project Coordinator role. We want to see how you can bring your unique flair to our team!
Showcase Your Organisation Skills:Since this role is all about keeping things organised, don’t forget to mention any relevant experience you have in project support or administration. We love seeing examples of how you've managed multiple priorities successfully!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to communicate your achievements and how they relate to the job. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website:We encourage you to submit your application through our website for the best chance of being noticed. It’s super easy, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at YMCA DOWNSLINK GROUP
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the key responsibilities like maintaining project documentation and supporting governance processes. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisation and attention to detail, prepare examples from your past experiences where you've successfully managed multiple priorities or maintained accurate records. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your skills effectively.
✨Prepare for Team Collaboration Questions
Expect questions about how you work with others, as collaboration is key in this role. Think of specific instances where you've worked with colleagues at different levels to achieve a common goal. Be ready to discuss how you communicate clearly and ensure actions are followed through.
✨Familiarise Yourself with Digital Tools
Proficiency in Microsoft 365 and other digital tools is essential for this position. Brush up on your skills with SharePoint and any reporting tools you’ve used before. You might be asked about your experience with these platforms, so being prepared will give you an edge.
