Senior Events Executive (Maternity Cover)

JOB TITLE: Senior Events Executive (Maternity Cover)

SALARY:£35,000 PA, dependent on experience

CONTRACT DURATION: 11 Months

ABOUT THE BIA

The Bioindustry Association is the UK’s trade association for innovative life sciences and biotech. We work with incredible entrepreneurs, scientists, business leaders, regulators, policy makers and advisors in a fascinating, vital and booming sector that spans global connections and the entire life sciences ecosystem in the UK.

SUMMARY BACKGROUND AND ROLE

We produce sector-leading events and programmes – aimed at both our members and the wider life sciences community – currently ranging from a Gala Dinner, thought leadership conferences, roundtables and boot-camps, vibrant networking events and broadcast webinars. All benefit from a high profile, trusted brand in the BIA and strong engaged communities.

We are looking for a Senior Events Executive to join our existing events team as maternity cover. The primary aim of this role will be the end-to-end delivery of a programme of networking events throughout the year, taking ownership of administration, delegate bookings, marketing activity and event logistics. The role will also support our Event Managers across a diverse portfolio of conferences, webinars, dinners and community events, providing exposure to a wide range of event formats and audiences. For an exceptional candidate, there may also be the opportunity to take responsibility for larger-scale events where required.

We're looking for an organised, proactive and energetic individual who thrives in a fast-paced environment and enjoys delivering high-quality events. The successful candidate will be confident communicating with senior stakeholders, speakers and delegates, including C-suite leaders, and capable of building strong professional relationships to ensure our events and webinars run smoothly and successfully.

DUTIES AND RESPONSIBILITIES

• Lead on logistics, marketing, venue and attendee management across a portfolio of networking events throughout the year.
• Acting as a support function to the events team at larger scale events: producing name badges, drafting event materials, booking couriers, on-the-day assistance etc.
• Leading on administration, communication and logistics of specific sessions at large conferences e.g. student poster flash/displays.
• Lead on the venue and attendee management of some one-day conferences.
• First point of contact for event queries and day-to-day management of general events inbox: liaising with delegates, management of all booking, finance and general enquiries.
• Assisting with systems administration: updating CRM (Dynamics), troubleshooting for online booking and reporting errors/updating cases; updating event web pages.
• Assisting the events team with the preparation of events marketing emails. Preparing and executing marketing plans for individual events, working closely with Events and Marketing teams to ensure joint up thinking and scheduling.
• Budgeting and financial reporting into Associate Director of Events & Programmes.
• Booking meetings, travel and accommodation for staff and key stakeholders.
• Leading on delivery of leadership dinners, webinars, workshops etc.
• Venue research and sourcing where appropriate.
• Ad hoc administration and project support.
• Manage event content, pages and microsites on the BIA website
• Accurately and systematically manage events functionality and bookings through our MS Dynamics database.
• In collaboration with Events and Marketing colleagues, establish branding for events and roll out across online and print collateral

KNOWLEDGE, SKILLS AND EXPERIENCE

Essential skills

• Degree or equivalent with a minimum of 2 years’ experience in an events role
• Excellent organisational skills, able to work under pressure and within tight timelines
• Excellent oral and written communications
• A self-starter who is able to work independently and collaboratively as part of a team
• Great attention to detail
• Ability to manage multiple deadlines and unphased by a busy schedule
• Team player
• Problem solving, solutions-driven attitude
• Highly computer literate and comfortable with technology

Desirable

• Experience working in a membership or trade association.
• Experience working with a CRM (Dynamics or similar)
• Relevant marketing experience
• Experience of working with an online content management system (website management)
• Experience of managing financial tasks
• Experience of liaising with senior management/C-Suite stakeholders
• Experience in using all standard Microsoft programmes and managing online events on Zoom or equivalent

WORKING FOR THE BIA

Building a thriving, diverse workplace is a priority across all industries. The BIA is committed to providing a fair and equitable working environment, to attract and nurture people from all backgrounds. We value the individuality and diversity that employees bring to the company throughout our activities.

WORKING PATTERN

We are currently working in a hybrid pattern, whereby we work 3 days in the office and 2 from home. If the successful candidate is located within 40 miles of the London office, we expect them to adhere to this pattern.