Senior Administration Assistant in Birmingham

Administration

To be the focal point of the school for staff, parents, children and visitors, ensuring a friendly, welcoming and efficient environment, and to act as a first point of contact within the school to filter enquiries efficiently and appropriately, including all visitor checks and health and safety processes are in place to monitor entry in and out of the building. Supervision of Admin Assistant as required. Generally organise, plan and control workload and procedures. The interpretation and the provisions of regulations and directives, and the provision and advice on matters within the scope of the job, for example, accurately maintaining school used databases. Process small amounts of cash, invoices, orders and undertakes basic financial administration. Oversee accuracy of information on school website including information required by Ofsted. With the support of the Senior Office Manager ensure the management of admissions procedures in line with school criteria, maintain waiting lists and allocate spaces accordingly in line with the schools admissions policy. Support whole school events such as parents evenings, open evenings and attend operation meetings where necessary. Ensure effective data management under GDPR and liaise with additional stakeholders within the Trust in relation to subject access and freedom of information requests. Liaising with support services in relation to pupil welfare. Liaising with staff for organising school visits, camps and extra-curricular activities. Support with the administration of medicine and first aid. Engage with any necessary administrative duties.

Support for the School

To adhere to the ethos of the school, promoting the agreed vision and aims. To set an example through personal integrity and professionalism. All staff are expected to recognise and value differences and always show dignity and respect. To attend training, meetings and events, as directed within working hours. To engage with the professional development required to fulfil the role, proactively securing the subject knowledge and skills required for the learning activity. As the Trust is committed to personal and organisational development, the post holder is encouraged to identify job-related development needs and opportunities and discuss these with their line manager. To proactively engage with the MAT Professional Growth Policy, taking advantage of opportunities to visit and learn from other schools within and outside of the Trust in order to develop the practice within the school setting. To be flexible in the deployment across the school where needed, depending on the needs of the pupils. This could involve working with groups, pairs or individuals as needed.

General

Be proactive with maintaining safety of pupils and their environment, adhering to policies/risk assessments and reporting/raising issues of concern. Contribute to the behaviour management of pupils, promoting school policies and the implementation of school strategies. To establish and maintain positive relationships with all pupils. Effective and professional communication with colleagues. Adhere to the MAT IT Acceptable Usage Policy and maintain up to date knowledge of the use of the MAT IT systems such as Google Drive and email. To have a responsibility for promoting and safeguarding the welfare of pupils within the school. Adhere to the safer working practices within the school. As employees of Robin Hood MAT, all staff must ensure they are familiar with the policies of the Trust and the School which are relevant to their role. Undertake any other duties as deemed appropriate within the grade and nature of the post to support the needs of the school or in line with updated Government Guidance.

Safeguarding Statement

Robin Hood Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to an enhanced DBS check.