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- Tasks: Assist in scheduling shifts for student paramedics and manage administrative functions.
- Company: Join SECAmb, a leading ambulance service dedicated to clinical education and student support.
- Benefits: Enjoy remote work, NHS pension, 27+ days holiday, and professional development opportunities.
- Why this job: Be part of a supportive team making a real impact on future paramedics' education.
- Qualifications: Good communication and IT skills; knowledge of scheduling systems is a plus but training provided.
- Other info: Part-time role with flexible hours, perfect for students or those seeking a work-life balance.
The predicted salary is between 24071 - 25674 £ per year.
An exciting opportunity has arisen to work within the Clinical Education Scheduling team as a Scheduling Assistant. The purpose of this role is to undertake the Clinical Scheduling within the designated areas in relation to the agreed standards. To ensure the delivery of Clinical Scheduling is of the highest quality within agreed policies and procedures; and to assist whilst on shift for coordinating an effective Clinical Scheduling function in liaison with the Scheduling Officers, Student Paramedics & Local Scheduling Teams. To work with all relevant SECAmb departments to ensure the effective delivery of service is maintained.
Substantive post
- Hours: 15 hours a week (part time employment)
- Location: Remote / Haywards Heath Education Centre - Haywards Heath College
- Band: 3 position - £24,071- £25,674 per annum pro rata
The role of the Scheduling Assistant within the Clinical Education Department will be to perform scheduling duties and to allocate the placement shifts of direct entry student paramedics on a Higher Education degree programme with one of SECAmb’s partner universities. This will include allocating student placements with Practice Educators on frontline operational shifts, ensuring a fair distribution and mix of shifts amongst all students and working closely with the Practice Education Leads within the Clinical Education team.
You will need good communication skills to liaise with multiple department colleagues within the organisation on various aspects of scheduling. You will work within the scheduling team in order to manage abstractions at a local level for student paramedics. You will be a motivated individual who is able to work independently as well as being part of a team. You will have good IT skills. Knowledge of the (GRS) Global Rostering System would be beneficial; however, full training will be provided.
SECAmb currently has a dedicated Clinical Education department to support the learning needs of the organisation and provides placement opportunities for approximately 650 direct entry student paramedics from 5 Higher Education institutions. To maximise placement capacity and bring the process into line with other ambulance services, an exciting part-time opportunity has arisen for a scheduling assistant to work alongside the Scheduling and Clinical Education teams to provide placement allocation for these students and scheduling support to the department.
Benefits:
- Annual progression within pay band
- NHS employees will be eligible to join the NHS Pension Scheme
- A minimum of 27 days' holiday each year (pro rata), increasing with service.
- Personal and professional development and training opportunities.
- Salary Sacrifice schemes for cars or push bikes.
- Access to occupational health and counselling services.
- Access to NHS discounts, offering NHS employees a range of money-saving deals.
Key Responsibilities:
- Undertake all administrative functions required to assist the Scheduling Officer and Clinical Education Managers to manage the student shifts for paramedic students in line with agreed policies.
- Participate in all processes of Sickness Absence Management as necessary within the Clinical Education Department, which relate directly to the management of operational and student shift rotas.
- Ensure that within your area of responsibility the SECAmb Sickness Absence policy is followed in relation to the Clinical Scheduling department, liaising with the Scheduling Officer and Clinical Education Manager as required.
- Facilitate all authorized abstractions for the rotas under your responsibility. Bring any areas of concern to the attention of the on-duty Scheduling Officer and/or Clinical Education Manager.
- Assist the Scheduling Officer and Clinical Education Manager to co-ordinate the Training/Education function relating to student paramedics and clinical education staff. Record all abstractions due to Training/Education in the appropriate way.
- Undertake all duties as required by the Scheduling Officer and Clinical Education Manager to ensure that records held are valid and up-to-date.
- Undertake as required such tasks to ensure the GRS Database is maintained under the direction of the Scheduling Officer and Clinical Education Manager.
Please refer to the JD for a comprehensive list of responsibilities.
Clinical Scheduling Assistant employer: Yellowblox.com
Contact Detail:
Yellowblox.com Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clinical Scheduling Assistant
✨Tip Number 1
Familiarise yourself with the Global Rostering System (GRS) if you can. Even though full training will be provided, having a basic understanding of how scheduling systems work can give you an edge during the interview.
✨Tip Number 2
Brush up on your communication skills. Since you'll be liaising with various departments, being able to articulate your thoughts clearly and effectively will demonstrate your ability to work collaboratively within the team.
✨Tip Number 3
Show your motivation and ability to work independently. Prepare examples from your past experiences where you've successfully managed tasks on your own, as this will highlight your suitability for the role.
✨Tip Number 4
Research SECAmb and its Clinical Education department. Understanding their values and the importance of student paramedic placements will help you align your answers with their mission during the interview.
We think you need these skills to ace Clinical Scheduling Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Clinical Scheduling Assistant position. Tailor your application to highlight how your skills and experiences align with these specific duties.
Highlight Relevant Skills: Emphasise your communication skills, IT proficiency, and any experience with scheduling or administrative tasks. If you have knowledge of the Global Rostering System, make sure to mention it, even if it's not extensive.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are interested in the role and how you can contribute to the Clinical Education Scheduling team. Use specific examples from your past experiences to demonstrate your suitability for the position.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A well-presented application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Yellowblox.com
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Clinical Scheduling Assistant. Be prepared to discuss how your skills and experiences align with these duties, especially in scheduling and communication.
✨Showcase Your IT Skills
Since good IT skills are essential for this role, be ready to talk about your experience with scheduling software or databases. If you have any knowledge of the Global Rostering System (GRS), mention it, but also express your willingness to learn if you haven't used it before.
✨Demonstrate Teamwork and Independence
This position requires both teamwork and the ability to work independently. Prepare examples from your past experiences where you successfully collaborated with others as well as instances where you took initiative on your own.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, training opportunities, or how success is measured in this role. This shows your genuine interest in the position and the organisation.
