Music Coordinator in Cobham

The Yehudi Menuhin School is looking for a bright and efficient team player to join the Music Administration Department, providing administrative support to the Director of Music and to other members of the team as needed, with specific responsibility for the timetabling of instrumental lessons.

Job Specification / Key Areas of Responsibility

• Build, manage and publish the School’s music timetable.
• Liaise with teachers to obtain their availability for individual lessons.
• Work closely with the Deputy Head on the whole school timetable.
• Construct each week’s timetable, coordinating teachers’ availability to fit all lessons in.
• Schedule chamber music lessons, rehearsals, and irregular musical activities such as masterclasses.
• Handle requests and deal with potential problems raised by pupils and/or staff related to lesson schedules and recordings.
• Make changes to the live timetable as weekly circumstances change while safeguarding the educational needs of the pupils.
• Communicate the timetable and any changes to all parties involved.
• Liaise with pupils and staff to facilitate pupil recordings.
• Assist in the coordination of the external event form process.
• Input lessons and records into Artifax.
• Assist in the general administration of the Music Department.
• Receiving and checking music staff invoices against delivered lessons.
• Support and assist with the smooth running of all musical assessments at the School.
• Managing the Director of Music’s diary as required.
• Provide the Head of Concerts with assistance which they may reasonably require, including helping to transport pupils to and from outside concerts where availability allows.
• Report any safeguarding and pastoral concerns through the appropriate channels.
• Attend the weekly Operations Team Meeting and assume responsibility for entering musical activities into the School Calendar.
• Undertake all necessary administration required to fulfil the role and its duties, and be a flexible, efficient, creative and proactive member of the School’s community.
• Participate in professional development as required by the School, and engage with an annual appraisal process.
• Assist the Head, Director of Music, and other staff in the supervision of pupils.

Personal Specification

• Higher education qualification(s) in Music.
• Experience in preparing, teaching and assessing an Academic Music curriculum.
• Possess a high level of IT literacy, be familiar with the use of Excel and macros, and demonstrate the ability to learn software such as Artifax and ISAMS.
• Appreciation of the academic and pastoral needs of highly talented young musicians.
• Deep knowledge and understanding of safeguarding matters.
• Compassion, empathy, kindness, patience, humour.
• Excellent organisational skills and a meticulous eye for detail.
• Cultural sensitivity and inclusivity, valuing diversity within an international school setting.
• Excellent interpersonal and communication skills, with the ability to build trust with pupils, staff and families.
• Delight in teamwork and love of collaboration and community.
• Unwavering professionalism and respect for confidentiality.

The School is registered with the DBS and successful applicants will be required to complete successfully the Disclosure Procedure at Enhanced level. It is an offence for a person barred from working with children to apply for this post. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. The Yehudi Menuhin School is an Equal Opportunities employer and welcomes applications from all sectors of the community.

Status: 40 hours per week (with some flexibility for occasional evening and weekend work)

Start date: 1st August 2026

Salary: £30,000-£35,000 per annum

Closing date: Fri 8th May 2026 12.00pm