At a Glance
- Tasks: Support the Chairman with scheduling, meetings, travel, and project management.
- Company: Dynamic company bridging Hong Kong and global teams.
- Benefits: Competitive salary, professional growth, and a vibrant work culture.
- Other info: Exciting opportunities for career advancement and cultural exchange.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Bachelor's degree, bilingual in English and Mandarin, and 3+ years experience.
The predicted salary is between 31500 - 38500 £ per year.
Job
Responsibilities
Personal
Assistant: Manage the Chairman’s schedule, coordinate meetings, arrange travel, and handle daily tasks.
Draft, review, and organize important company documents, reports, and correspondence.
Organize board meetings and executive meetings, take minutes, and follow up on action items.
Serve as a liaison between the Chairman and internal departments/external partners to ensure efficient communication.
Accompany the Chairman to business negotiations, high-level meetings, and industry events, providing necessary support.
Assist in managing business projects assigned by the Chairman, tracking progress and reporting key updates.
Maintain confidentiality of sensitive documents in the Chairman’s office.
Handle urgent tasks or unexpected situations with flexibility and resourcefulness.
Office
Management: Assist with the processing and management of employee visa applications.
Team establishment, to support HR functions, including recruitment, onboarding, employee records, and compliance with local labor laws.
Plan and coordinate meetings, travel arrangements, and company events.
Ensure compliance with local regulations and company policies.
Act as a cultural bridge between the HK office and global teams, facilitating effective communication and collaboration.
Handle ad hoc tasks and provide general administrative support to the group management team.
- Required Skills and
- Qualification: Education
Background: Bachelor Degree or above; 3+ years of experience as an executive assistant or in a similar administrative role, with knowledge of corporate operations. （Must）Excellent written and verbal communication skills in both Chinese and English, with the ability to draft professional documents.
Proficiency in Microsoft Office (Word, Excel, Power Point).
Knowledge of employee visa application processes.
Strong planning and coordination for meetings, travel, and events.
Ability to handle ad hoc tasks and adapt to changing needs.
Precision in administrative tasks and compliance.
Executive Assistant & Administration Manager (Bilingual - English & Mandarin) employer: Y. T. REALTY GROUP LIMITED
As an Asset Manager with us, you will thrive in a dynamic and supportive work environment that prioritises professional growth and autonomy. Our culture fosters collaboration among diverse teams, ensuring you have the resources and mentorship needed to excel in managing a multi-asset UK retail portfolio. With a focus on employee well-being and innovative problem-solving, we offer a unique opportunity to make a meaningful impact while enjoying competitive benefits and a strong commitment to your career development.
Contact Details:
Y. T. REALTY GROUP LIMITED Recruitment Team
