At a Glance
- Tasks: Manage the Chairman’s schedule, coordinate meetings, and support business projects.
- Company: Dynamic company bridging cultures with a focus on collaboration.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Other info: Exciting opportunities for growth and cultural exchange in a fast-paced environment.
- Why this job: Be the key support for leadership and make an impact in a global setting.
- Qualifications: Bachelor's degree, bilingual in English and Mandarin, and 3+ years of experience.
The predicted salary is between 31500 - 38500 £ per year.
Job Responsibilities
- Personal Assistant: Manage the Chairman’s schedule, coordinate meetings, arrange travel, and handle daily tasks.
- Draft, review, and organize important company documents, reports, and correspondence.
- Organize board meetings and executive meetings, take minutes, and follow up on action items.
- Serve as a liaison between the Chairman and internal departments/external partners to ensure efficient communication.
- Accompany the Chairman to business negotiations, high-level meetings, and industry events, providing necessary support.
- Assist in managing business projects assigned by the Chairman, tracking progress and reporting key updates.
- Maintain confidentiality of sensitive documents in the Chairman’s office.
- Handle urgent tasks or unexpected situations with flexibility and resourcefulness.
Office Management:
- Assist with the processing and management of employee visa applications.
- Support HR functions, including recruitment, onboarding, employee records, and compliance with local labor laws.
- Plan and coordinate meetings, travel arrangements, and company events.
- Ensure compliance with local regulations and company policies.
- Act as a cultural bridge between the HK office and global teams, facilitating effective communication and collaboration.
- Handle ad hoc tasks and provide general administrative support to the group management team.
Required Skills and Qualification:
- Education Background: Bachelor Degree or above.
- 3+ years of experience as an executive assistant or in a similar administrative role, with knowledge of corporate operations.
- Excellent written and verbal communication skills in both Chinese and English, with the ability to draft professional documents.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Knowledge of employee visa application processes.
- Strong planning and coordination for meetings, travel, and events.
- Ability to handle ad hoc tasks and adapt to changing needs.
- Precision in administrative tasks and compliance.
Executive Assistant & Administration Manager (Bilingual – English & Mandarin) in City of London employer: Y. T. REALTY GROUP LIMITED
As an Asset Manager with us, you will thrive in a dynamic and supportive work environment that prioritises professional growth and autonomy. Our culture fosters collaboration among diverse teams, ensuring you have the resources and mentorship needed to excel in managing a multi-asset UK retail portfolio. With a focus on employee well-being and innovative problem-solving, we offer a unique opportunity to make a meaningful impact while enjoying competitive benefits and a strong commitment to your career development.
Contact Details:
Y. T. REALTY GROUP LIMITED Recruitment Team
We think you need these skills to ace Executive Assistant & Administration Manager (Bilingual – English & Mandarin) in City of London
Bilingual Communication (English & Mandarin)
Schedule Management
Document Drafting and Review
Meeting Coordination
Minute Taking
Liaison Skills
Project Management
