People Manager

XYZ Reality are the creators of the world's first and only engineering-grade Augmented Reality solution, purpose built for the construction industry. Not only have we created this holographic technology, that sits within The Atom – a smart, site-safe headset/hardhat - but we implement it on projects, utilising the power of AR to ensure that all schemes are completed in line with the delivery timescales and budgets.

At XYZ Reality, we’re revolutionising the construction industry with cutting-edge technology that delivers millimetre-accurate Augmented Reality (AR) solutions. Our platform empowers construction teams to build it right, first time, reducing rework, saving time and money, and transforming how the industry works.

We are looking for a highly organised and ambitious People Manager to join our People Team. In this role you will work in a fast-paced environment supporting the day to day running of the People Team and provide support to employees both within the UK and internationally. You will be responsible for leading a range of tasks across the employee lifecycle and acting as advisor to managers and employees across the business.

This is a Hybrid role based in Central London which will report directly to our VP People.

• Manage the onboarding and offboarding process including contract preparation, inductions and equipment shipments.
• Prepare and run monthly payroll for both the UK and Canadian entities and make submissions for payroll changes via our employer of record. This will include managing pension schemes, commission payments and benefits.
• Act as the main point of contact with our employer of records, ensuring timely onboarding of our international employees and liaising with them on A1’s, work permits and relocations.
• Maintain office health and safety and co-own ISO45001 health and safety compliance, being responsible for risk assessments, policies, procedures and training.
• Assist with annual audits from a People Team perspective including finance audits and ISO27001.
• Act as the main point of contact for our site engineering team, assisting with mobilisations, advising on relocations, visas, salaries and providing relevant employment advice.
• Maintain, develop and update company policies to align with organisational objectives and changes in employment legislation.
• In collaboration with our legal team, maintain our EMI Option scheme, issue option agreements and prepare related annual submissions for HMRC.
• Be solely responsible for our UK visa process and required Home Office notifications.
• Advise managers on a range of employment matters including probation and performance.
• Work with the People Team to actively implement programmes and initiatives across the business.
• Be a reliable point of contact for queries from team members, providing timely responses to questions or escalating accordingly.
• Support employees across the business with day-to-day people operations including HRIS use, benefits and company policies.
• Maintain the HIRS system ensuring all employee information including absences are accurate and updated regularly.
• Be an ambassador of company culture through assisting with arranging and running events such as volunteering, socials, reward and wellness programmes.
• Seek to implement continual change and improvement in the People Team practices, processes and initiatives.

• Experience working with EOR’s is desirable.
• Knowledge of UK employment law and a passion to keep updated with changing legislation.
• Working knowledge of payroll processes and practices.
• Previous participation in audits would be beneficial, but not essential.
• Experience owning a HRIS systems (we use HiBob).

The company offers a range of benefits including 25 days annual leave per annum, Company Christmas Days, Access to private healthcare through Vitality Health, Salary Sacrifice Pension arrangement, and Regular company socials and activities.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Human Resources