Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage document processes and ensure compliance across projects.
- Company: Join Xylem, a Fortune 500 leader in water technology.
- Benefits: Enjoy a hybrid work model, competitive salary, and growth opportunities.
- Why this job: Make a real impact on global water challenges with innovative solutions.
- Qualifications: Strong organisational skills and experience with document management systems.
- Other info: Collaborative environment with a focus on continuous improvement.
The predicted salary is between 30000 - 42000 £ per year.
Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.
We are looking for a highly organised and detail‑driven Document Control Specialist to maintain and enhance our business document management processes. You will manage the full document lifecycle—ensuring accuracy, traceability, compliance, and timely delivery of documentation across the business. This is a central role working closely with Engineering, Project Management, QA/QC, and Client Document Controllers. You’ll help ensure our project documentation is accurate, compliant, and delivered on time, while also identifying opportunities for process improvement.
Key Responsibilities- Manage day‑to‑day operations of the document management system (Vault Office).
- Maintain Supplier Document Requirement Lists (SDRLs) and administer all incoming/outgoing document transmittals for clients and suppliers.
- Distribute Engineering Change Notes (ECNs) and expedite ECN/ECR activities as required.
- Support QA/QC documentation processes to ensure compliance with standards.
- Raise and assign project tasks to support daily workflows and project meetings.
- Interface directly with Client Document Controllers to resolve documentation issues.
- Compile project documentation packages within required timeframes.
- Execute workflow tasks efficiently and meet deadlines set by departmental engineers.
- Interpret and communicate client documentation requirements and changes.
- Verify outgoing documentation against project specifications prior to release.
- Facilitate communication between departments to maintain project momentum.
- Participate in internal and external audits.
- Promote continuous improvement by standardising processes and implementing improvements.
- Respond to internal requests for legacy document retrieval.
- Support colleagues across the business in using the document management system.
You’ll thrive in this role if you are:
- Highly organised with strong attention to detail
- Proactive, collaborative, and comfortable working with multiple teams
- Confident with document management systems (experience with Vault Office is a plus)
- Motivated to improve processes and champion best practice
- Able to manage competing priorities and meet deadlines in a fast‑paced environment
Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognise the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.
Document Control Specialist in Caldicot employer: Xylem Inc.
Contact Detail:
Xylem Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Specialist in Caldicot
✨Tip Number 1
Network like a pro! Reach out to current employees at Xylem or in the document control field on LinkedIn. A friendly chat can give you insider info and might even lead to a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to document management and compliance. We recommend using the STAR method to structure your answers—it's all about showcasing your skills and experiences effectively.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed documents or improved processes in past roles. This will demonstrate your fit for the Document Control Specialist position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Xylem team.
We think you need these skills to ace Document Control Specialist in Caldicot
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Control Specialist role. Highlight your experience with document management systems and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our mission at Xylem. We love seeing enthusiasm and a personal touch in applications.
Showcase Your Organisational Skills: As a Document Control Specialist, being organised is key. In your application, give examples of how you've managed documents or projects in the past. We want to know how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our innovative team at Xylem!
How to prepare for a job interview at Xylem Inc.
✨Know Your Documents
Before the interview, brush up on document management processes and systems, especially if you have experience with Vault Office. Be ready to discuss how you've handled document lifecycles in past roles, as this will show your understanding of the key responsibilities.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational skills and attention to detail. Think of specific instances where you managed competing priorities or improved a process. This will demonstrate your ability to thrive in a fast-paced environment.
✨Collaborate and Communicate
Since the role involves working closely with various teams, be prepared to discuss how you’ve successfully collaborated in the past. Share examples of how you facilitated communication between departments to resolve issues or maintain project momentum.
✨Emphasise Continuous Improvement
Xylem values innovation and process improvement. Come equipped with ideas on how you could enhance their document management processes. This shows your proactive nature and commitment to best practices, which is exactly what they’re looking for.
