At a Glance
- Tasks: Process supplier invoices and payments while ensuring accuracy and efficiency.
- Company: Join Xplor Technologies, a leader in modern software solutions.
- Benefits: Enjoy flexible working, paid parental leave, and mental health support.
- Other info: Diverse and inclusive workplace with excellent growth opportunities.
- Why this job: Be part of a dynamic team making a real impact in finance.
- Qualifications: Experience in accounts payable and strong attention to detail required.
The predicted salary is between 30000 - 40000 € per year.
Company Description
Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI-powered capabilities, we help businesses in fitness, recreation, golf and club, field services, laundry, education, and other membership-based and service-based industries simplify operations, uncover insights, and elevate customer and member experiences.
About the opportunity
We are seeking a detail-oriented and bilingual Accounts Payable Administrator to join our finance team, based in our shared service centre in Newcastle upon Tyne. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our International vendors and business units with initial primary focus initially on UK-EU businesses. The role reports to the Assistant Accounts Payable Manager, as well as supporting other administrative functions within the department.
Some of the other responsibilities include:
- Process and code supplier invoices accurately and in a timely manner
- Match invoices to Purchase Orders or manually obtaining online business approval for non-PO invoices in line with business approval matrix.
- Reconcile supplier statements and resolve discrepancies
- Maintain vendor accounts and ensure up-to-date contact and banking details are on file
- Compliance to New Vendor Onboarding Process/Vendor updates and completing KYC checks
- Prepare and process multi-currency payment runs twice a month
- Ensure all AP Payments are posted daily to assist Finance in completing weekly and month bank reconciliations.
- Respond to vendor and internal inquiries via internal ticketing system, phone or email
- Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP Payments are all posted by WD2 and Reconcile AP Control Account.
- Liaise with procurement and other departments to resolve invoice or payment issues
- Maintain accurate filing and documentation in compliance with internal controls and audit requirements
- Assisting with year-end audit providing samples for Audit.
For this position, we offer a hybrid and flexible working model, where you will spend 3 days per week in the Newcastle office and the rest working from home.
Qualifications
What would make me a good candidate?
We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big-picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.
- Strong knowledge of accounting principles and AP best practices
- Familiarity with ERP systems (SAP, Oracle, NetSuite, Tipalti or similar)
- Ability to work independently and collaboratively in a fast-paced environment
- At least 2 years experience of working within an International Multi Site Accounts Payable function
- Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority
- High Volume Processing & fast pace background required
- Accurate and exceptional attention to detail
- Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
- Good IT skills (Word, Excel, MS Outlook). Netsuite and Tipalti experience preferred.
At Xplor, we believe that the best innovation and ideas happen at the intersections of our differences - people of diverse cultures, generations, disciplines, and lived experiences. So even if you think you do not tick all the boxes, we still encourage you to apply.
Additional Information
Values and Life at Xplor
Our five core values guide us from how we hire and recognise our team members to how we interact with our customers day to day:
- Find a better way
- Do the right thing
- Say it straight
- Win together
- Own the outcome
If these values sound like you, and describe people you want to work with, you will thrive at Xplor.
As an Xplorer, you will be part of a global network of talented colleagues who will support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.
Some of our perks and benefits are:
- Paid Parental Leave benefit programs
- #GiveBackDays/Commitment to social impact – 3 extra days off to volunteer and give back to your local community
- Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council, Global Mentorship Program
- Access to free mental health support
- Flexible working arrangements
Ready to apply?
To start your application, please submit your resume, and we will be in touch as soon as we can. Please include the word "moonshot" at the top of your message to the Hiring Manager so that we know you took the time to read our job ad.
We understand that diverse candidates have diverse needs. We welcome you to inform us of any additional needs related to completing your job application or participating in the interview process.
More about us
More than 130,000 businesses in 72+ countries rely on Xplor to run their day and get paid, processing over $47 billion in payments annually. Our connected ecosystem helps operators spend less time managing complexity and more time delivering the experiences that matter most.
Xplor is backed by world-class investors Advent International, Battery Ventures, and Silver Lake.
Good to know
To be considered for employment, you must be legally authorised to work in the location (country) you're applying for. Xplor does not sponsor visas, either at the time of hire or at any later time. We kindly ask you to apply through our careers portal or external job boards only. Please don't send your application via email.
To learn more about us and our products, please visit xplor.com/careers/. We also invite you to check out our Candidate FAQs for more information about our recruitment process.
EEO and Artificial Intelligence
We believe in transparent hiring. We use an applicant tracking system that includes artificial intelligence enabled features to assist with the screening and assessment of job applications, such as candidate scoring or ranking. These tools support our recruitment process, but all hiring decisions are made by our recruitment team following human review. We do not rely on artificial intelligence to make final hiring decisions.
Xplor is dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community.
We make it a priority to respond to every applicant.
Accounts Payable Administrator in Newcastle upon Tyne employer: Xplor
Xplor Technologies is an exceptional employer that fosters a dynamic and inclusive work culture, offering flexible hybrid working arrangements in the vibrant city of Newcastle upon Tyne. Employees benefit from a strong commitment to personal growth through mentorship programmes, generous parental leave, and opportunities for community engagement, all while being part of a global network dedicated to innovation and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Accounts Payable Administrator role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching Xplor Technologies and understanding their core values. Think about how your experience aligns with their mission. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to accounts payable. Be ready to discuss your experience with ERP systems and how you've handled high-volume processing in the past. Confidence is key, so rehearse your answers until they feel natural!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining the Xplor team. And remember, include 'moonshot' at the top of your message to grab their attention!
We think you need these skills to ace Accounts Payable Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Read the Job Description Carefully:Before you start writing, give the job description a good read. We want to see how your skills and experiences align with what we're looking for, so make sure you understand the key responsibilities and qualifications.
Tailor Your CV and Cover Letter:Don't just send the same old CV and cover letter for every job. We love it when candidates customise their applications to highlight relevant experience and skills that match our needs. Show us why you're the perfect fit!
Use Clear and Concise Language:Keep it simple! We appreciate straightforward language that gets to the point. Avoid jargon and fluff; instead, focus on showcasing your achievements and how they relate to the role of Accounts Payable Administrator.
Apply Through Our Website:We encourage you to apply through our careers portal. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, don’t forget to include 'moonshot' at the top of your message!
How to prepare for a job interview at Xplor
✨Know Your Numbers
Brush up on your accounting principles and AP best practices. Be ready to discuss how you've applied these in previous roles, especially in high-volume processing environments. This will show that you understand the core responsibilities of the Accounts Payable Administrator position.
✨Familiarise with ERP Systems
If you have experience with ERP systems like SAP, Oracle, or NetSuite, make sure to highlight this during your interview. If not, do a bit of research on these systems and be prepared to discuss how you would adapt to using them. This shows your willingness to learn and adapt.
✨Demonstrate Attention to Detail
Prepare examples from your past work where your attention to detail made a significant impact. Whether it was reconciling accounts or resolving discrepancies, being able to articulate these experiences will demonstrate your fit for the role.
✨Embrace the Company Values
Xplor Technologies values curiosity, empathy, and teamwork. Think of instances where you've embodied these values in your work. Sharing these stories will resonate well with the interviewers and show that you're aligned with their culture.
