At a Glance
- Tasks: Process supplier invoices and payments while ensuring accuracy and efficiency.
- Company: Join a dynamic finance team in a hybrid working environment.
- Benefits: Flexible working model with 3 days in the office and competitive salary.
- Other info: Ideal for curious, empathetic individuals who thrive in collaborative settings.
- Why this job: Make a meaningful impact in a fast-paced, evolving finance role.
- Qualifications: 2 years of experience in Accounts Payable and strong accounting knowledge.
The predicted salary is between 30000 - 40000 € per year.
We are seeking a detail-oriented and bilingual Accounts Payable Administrator to join our finance team, based in our shared service centre in Newcastle upon Tyne. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our International vendors and business units with initial primary focus initially on UK-EU businesses.
The role reports to the Assistant Accounts Payable Manager, as well as supporting other administrative functions within the department. Some of the other responsibilities include:
- Process and code supplier invoices accurately and in a timely manner
- Match invoices to Purchase Orders or manually obtain online business approval for non-PO invoices in line with the business approval matrix
- Reconcile supplier statements and resolve discrepancies
- Maintain vendor accounts and ensure up-to-date contact and banking details are on file
- Compliance to New Vendor Onboarding Process/Vendor updates and completing KYC checks
- Prepare and process multi-currency payment runs twice a month
- Ensure all AP Payments are posted daily to assist Finance in completing weekly and month bank reconciliations
- Respond to vendor and internal inquiries via internal ticketing system, phone or email
- Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP Payments are all posted by WD2 and reconcile AP Control Account
- Liaise with procurement and other departments to resolve invoice or payment issues
- Maintain accurate filing and documentation in compliance with internal controls and audit requirements
- Assist with year-end audit providing samples for Audit
For this position, we offer a hybrid and flexible working model, where you will spend 3 days per week in the Newcastle office and the rest working from home.
Qualifications
What would make me a good candidate? We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big-picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.
- Strong knowledge of accounting principles and AP best practices
- Familiarity with ERP systems (SAP, Oracle, NetSuite, Tipalti or similar)
- Ability to work independently and collaboratively in a fast-paced environment
- At least 2 years experience of working within an International Multi-Site Accounts Payable function
- Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority
- High Volume Processing
Accounts Payable Administrator employer: Xplor
Join our dynamic finance team as an Accounts Payable Administrator in Newcastle upon Tyne, where we prioritise a supportive and inclusive work culture. We offer a hybrid working model that promotes flexibility, alongside opportunities for professional growth and development within a collaborative environment. Our commitment to meaningful work ensures that you will be part of a team that values your contributions and fosters a positive atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Accounts Payable Administrator role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by brushing up on your accounting principles and AP best practices. Be ready to discuss your experience with ERP systems like SAP or Oracle. We want to see that you can handle the nitty-gritty of the role with confidence!
✨Tip Number 3
Show off your personality! When you get the chance to interview, let your curiosity and empathy shine through. We love candidates who resonate with our core values and can bring a positive outlook to the team.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our finance team at StudySmarter!
We think you need these skills to ace Accounts Payable Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Accounts Payable Administrator role. Highlight your experience with supplier invoices, payment processing, and any relevant ERP systems you've used. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail:Since this role requires a keen eye for detail, make sure to showcase examples where you've demonstrated accuracy in your previous roles. Whether it's reconciling accounts or processing invoices, let us know how you ensure everything is spot on.
Be Bilingual:As we're focusing on UK-EU businesses, being bilingual is a big plus! If you speak another language, mention it clearly in your application. It could set you apart from other candidates and show us you're ready to handle international vendors.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you'll be able to provide all the necessary information we need to consider your application thoroughly. Don’t miss out!
How to prepare for a job interview at Xplor
✨Know Your Numbers
Brush up on your accounting principles and AP best practices. Be ready to discuss how you've applied these in previous roles, especially in high-volume processing environments. This shows you’re not just familiar with the theory but can also put it into practice.
✨Familiarise with ERP Systems
If you’ve worked with ERP systems like SAP or Oracle, make sure to highlight this experience. If you haven’t, do a bit of research on these systems and be prepared to discuss how you would adapt to using them. Showing initiative here can really impress.
✨Demonstrate Your Detail Orientation
As an Accounts Payable Administrator, attention to detail is key. Prepare examples of how you’ve ensured accuracy in processing invoices or resolving discrepancies. This will help illustrate your capability to handle the responsibilities of the role effectively.
✨Show Your Interpersonal Skills
Since you'll be liaising with vendors and colleagues, be ready to talk about how you build professional relationships. Share specific instances where your communication skills helped resolve issues or improved processes. This will show you’re a team player who can thrive in a collaborative environment.
