At a Glance
- Tasks: Process supplier invoices and payments while ensuring accuracy and efficiency.
- Company: Join Xplor Technologies, a leader in modern software solutions.
- Benefits: Enjoy flexible working, paid parental leave, and mental health support.
- Other info: Great career growth opportunities in a diverse and inclusive environment.
- Why this job: Be part of a dynamic finance team making a real impact.
- Qualifications: Experience in accounts payable and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI‑powered capabilities, we help businesses in fitness, recreation, golf & club, field services, laundry, education, and other membership‑based and service‑based industries simplify operations, uncover insights, and elevate customer and member experiences.
About the opportunity
We are seeking a detail‑oriented Accounts Payable Administrator to join our finance team, based in our shared service centre in Newcastle upon Tyne. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our international vendors and business units with an initial focus on UK‑EU businesses. The role reports to the Assistant Accounts Payable Manager and supports other administrative functions within the department. Hybrid and flexible working model: 3 days per week in the Newcastle office and the rest working from home.
Responsibilities
- Process and code supplier invoices accurately and in a timely manner.
- Match invoices to purchase orders or obtain online business approval for non‑PO invoices in line with the business approval matrix.
- Reconcile supplier statements and resolve discrepancies.
- Maintain vendor accounts and ensure up‑to‑date contact and banking details are on file.
- Compliance with new vendor onboarding process, vendor updates and completing KYC checks.
- Prepare and process multi‑currency payment runs twice a month.
- Ensure all AP payments are posted daily to assist Finance in completing weekly and monthly bank reconciliations.
- Respond to vendor and internal inquiries via internal ticketing system, phone or email.
- Assist with month‑end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP payments are posted by WD2 and reconcile AP control account.
- Liaise with procurement and other departments to resolve invoice or payment issues.
- Maintain accurate filing and documentation in compliance with internal controls and audit requirements.
- Assist with year‑end audit providing samples for audit.
Qualifications
- Strong knowledge of accounting principles and AP best practices.
- Familiarity with ERP systems (SAP, Oracle, NetSuite, Tipalti or similar).
- Ability to work independently and collaboratively in a fast‑paced environment.
- At least 2 years experience within an international multi‑site accounts payable function.
- Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority.
- High volume processing and fast‑pace background required.
- Accurate and exceptional attention to detail.
- Ability to prioritise and coordinate tasks efficiently, ensuring all deadlines are met.
- Good IT skills (Word, Excel, MS Outlook).
- NetSuite and Tipalti experience preferred.
Values and Life at Xplor
- Find a better way.
- Do the right thing.
- Say it straight.
- Win together.
- Own the outcome.
Additional Information
- Paid parental leave benefit programs.
- GiveBackDays / commitment to social impact – 3 extra days off to volunteer and give back to your local community.
- Ongoing dedication to diversity & inclusion initiatives such as D&I Council, Global Mentorship Program.
- Access to free mental health support.
- Flexible working arrangements.
Ready to apply? To start your application, please submit your resume, and we will be in touch as soon as we can. Please include the word "moonshot" at the top of your message to the hiring manager so that we know you took the time to read our job ad. We understand that diverse candidates have diverse needs. We welcome you to inform us of any additional needs related to completing your job application or participating in the interview process, via talentsupport@xplortechnologies.com.
More about us
More than 130,000 businesses in 72+ countries rely on Xplor to run their day and get paid, processing over $47 billion in payments annually. Our connected ecosystem helps operators spend less time managing complexity and more time delivering the experiences that matter most. Xplor is backed by world‑class investors Advent International, Battery Ventures, and Silver Lake.
Good to know
To be considered for employment, you must be legally authorised to work in the location (country) you are applying for. Xplor does not sponsor visas, either at the time of hire or at any later time. We kindly ask you to apply through our careers portal or external job boards only. Please don't send your application via email. To learn more about us and our products, please visit xplor.com/careers/. We also invite you to check out our Candidate FAQs for more information about our recruitment process: xplor.com/recruitment-faqs/.
EEO and Artificial Intelligence
We believe in transparent hiring. We use an applicant tracking system that includes artificial intelligence enabled features to assist with the screening and assessment of job applications, such as candidate scoring or ranking. These tools support our recruitment process, but all hiring decisions are made by our recruitment team following human review. We do not rely on artificial intelligence to make final hiring decisions. Find our Candidate AI Usage guidelines here. Xplor is dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community. We make it a priority to respond to every applicant.
Accounts Payable Administrator in Newcastle upon Tyne employer: Xplor Technologies
Xplor Technologies is an exceptional employer that fosters a dynamic and inclusive work culture, offering flexible working arrangements that allow for a hybrid model of 3 days in the Newcastle office and 2 days from home. Employees benefit from a commitment to personal growth through initiatives like the Global Mentorship Program, alongside generous perks such as paid parental leave and extra days off for community volunteering. With a focus on doing the right thing and winning together, Xplor empowers its team members to thrive in a supportive environment while contributing to meaningful projects that impact businesses worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Accounts Payable Administrator role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching Xplor Technologies and understanding their values. Be ready to discuss how your skills align with their mission. Show them you’re not just another candidate, but someone who truly gets what they’re about!
✨Tip Number 3
Practice common interview questions related to accounts payable. Think about scenarios where you've solved problems or improved processes. This will help you articulate your experience confidently when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, make sure to include 'moonshot' at the top of your message to show you’ve read the job ad thoroughly. Little details matter!
We think you need these skills to ace Accounts Payable Administrator in Newcastle upon Tyne
Some tips for your application 🫡
Read the Job Description Carefully:Before you start writing your application, take a good look at the job description. Make sure you understand what we're looking for in an Accounts Payable Administrator and tailor your application to highlight your relevant experience and skills.
Include 'Moonshot' in Your Message:Don't forget to include the word 'moonshot' at the top of your message to show us that you've read the job ad thoroughly. It’s a small detail that makes a big difference and helps us know you're genuinely interested!
Show Off Your Attention to Detail:As an Accounts Payable Administrator, accuracy is key! Use your application to demonstrate your attention to detail. Double-check for any typos or errors before hitting send – we want to see that you can spot the little things.
Apply Through Our Website:Make sure to apply through our careers portal or external job boards only. We want to keep things organised, so sending your application via email isn’t the way to go. Plus, it helps us get back to you faster!
How to prepare for a job interview at Xplor Technologies
✨Know Your Numbers
As an Accounts Payable Administrator, you'll be dealing with invoices and payments all day. Brush up on your accounting principles and be ready to discuss how you've applied them in previous roles. Familiarity with ERP systems like SAP or NetSuite will also give you a leg up!
✨Show Off Your Detail Orientation
This role requires exceptional attention to detail. Prepare examples of how you've successfully managed high-volume processing and reconciled discrepancies in the past. Highlighting your accuracy will show that you're the right fit for this detail-oriented position.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle specific situations, like resolving invoice discrepancies or managing vendor inquiries. Think through your past experiences and prepare concise stories that demonstrate your problem-solving skills and ability to work under pressure.
✨Emphasise Teamwork and Communication
You'll need to liaise with various departments, so showcasing your interpersonal skills is key. Prepare to discuss how you've built professional relationships with colleagues and vendors, and how effective communication has helped you resolve issues in the past.
