Office Management Manager-UK(A246122) in Stevenage

As a comprehensive workplace manager, you will be responsible for establishing the administrative system for large-scale integrated workplaces, leading team management, and conducting in-depth alignment with corporate headquarters administration.

This role applies to large-scale integrated workplaces (headcount ≥ 50) or regional administrative lead positions. Incumbents are expected to undertake team management, budget decision-making and strategic planning responsibilities.

Key Responsibilities

• Workplace Operation Strategy & Management
  • Formulate regional workplace operation strategies, drive continuous improvement of office environment and employee experience upgrade.
  • Build regional 5S management system and develop reusable management standards.
  • Plan annual activity calendar and oversee delivery of regional cultural events.
  • Establish reception service standards and coordinate cross-regional high-profile receptions.
  • Take overall charge of regional EHS compliance management and develop emergency response frameworks.
• Expense & Budget Oversight
  • Lead preparation and review of regional administrative budgets, and take accountability for regional budget outcomes.
  • Approve regional expense disbursements, monitor compliance risks and identify cost-saving & efficiency-improvement opportunities.
  • Collaborate with headquarters to deliver regional cost optimization and maintain healthy overall expense performance.
  • Oversee payments to regional vendors, control payment schedules and leverage payment terms to optimize cash flow.
• Asset Management Oversight
  • Establish regional asset management policy framework to guarantee consistency between asset records and physical inventory.
  • Approve major vehicle procurement and disposal proposals, and optimize allocation of regional vehicle resources.
  • Align with headquarters asset policies, and supervise regional asset inventory and disposal activities.
• Vendor Management
  • Participate in headquarters-level vendor framework negotiations to optimize regional supply chain.
  • Manage relationships with key regional vendors and drive continuous service improvement.
  • Develop regional vendor tier-based management system to iteratively optimize supply-chain structure.
  • Review and approve proposals for regional vendor onboarding and offboarding.
• Regional Workplace Construction & Standardization
  • Develop strategies for launching new country-level workplaces, align with headquarters resources to ensure standardized implementation.
  • Contribute to headquarters administrative standard formulation, and supervise regional training and compliance execution.
  • Facilitate experience sharing and methodology accumulation across regional workplaces.
• Visa & Expat Assignment Support
  • Build regional support framework for expatriate employees, coordinate resources to guarantee smooth on-landing for assignees.
  • Collaborate with headquarters Administration and HR teams to continuously enhance regional expatriate support solutions.
• Onboarding & Offboarding Administrative Support
  • Establish standardized SOPs for regional employee onboarding and offboarding administrative support to deliver seamless employee experience and efficient handover.
• Digital-enabled Administrative Service
  • Lead promotion and operation of regional administrative service platforms to advance digitalization of local administrative services.
  • Consolidate regional system requirements and partner with headquarters Administration to iterate platform functionalities.
• Communication & IT Infrastructure Support
  • Develop regional communication and IT infrastructure operation strategies to ensure stable connectivity of office networks and communication facilities.
  • Participate in formulation and optimization of regional IT support solutions.
• Team Management
  • Directly manage administrative teams including Supervisors and Specialists, covering recruitment & selection, performance management and talent development.
  • Drive cross-department collaboration within the region, represent the administrative function in business decision-making and major project governance.
  • Maintain close alignment with headquarters Administration, and contribute to headquarters administrative decision-making and system building.
  • Set up regional administrative talent pipeline development mechanisms.

Education & Professional Experience

• Bachelor’s degree or above, major in Administration Management, Business Administration, Human Resources or related disciplines is preferred.
• 5-8 years or above working experience in administration, operation or relevant fields, with minimum 2 years of people-management experience.
• Prior experience in multinational enterprises or cross-cultural management is a plus.

Core Competencies

• Strategic Thinking: Systematic mindset, capable of contributing to headquarters standard-setting and providing professional judgment for regional matters.
• Business Acumen: Take ownership of regional administrative budget performance; proactively identify cost-reduction and efficiency-gain opportunities.
• Organizational Influence: Direct-line team management capability, with proven track record in talent selection, development and performance management.
• Cross-cultural Communication: Deliver effective communication across cultures and hierarchy levels, and manage complex stakeholder relationships.
• Risk Anticipation: Foresee potential risks, formulate contingency plans and resolve regional issues in a systematic manner.

Language & Qualifications

• Fluent in English or local language for high-level business communication and negotiation.
• Possess a valid local driving license.

Our Commitment to Diversity and Inclusion:

At XPENG, we’re an equal-opportunity employer that values diversity and positively encourages applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, disability status or other applicable legally protected characteristics.