Facilities Administrator in Stromness

Purpose of the Role

This is an entry level (permanent) part‑time opportunity to join us for this support function role, providing high quality, effective and efficient facilities administration. You will be the first point of contact for staff based at our Orkney office located in Stromness. Successful applicants will be required to ensure a great first impression, welcome staff and visitors, and be a role model for health, safety and environment matters. A friendly and approachable person with a ‘can do’ attitude is required. The ability to manage your own workload and use own initiative to find solutions to practical matters will be key attributes required in this role. You will work as part of the wider facilities team contributing to improvement suggestions to provide an ever‑evolving service to our staff globally. As this role includes reception duties, it will be an office‑based position working during core business hours.

Do you have some of the following?

• Coordinating regular office and facilities inspections to maintain a safe, secure, and well‑maintained workplace.
• Managing systems and records for fire safety, emergency procedures and equipment maintenance.
• Acting as first point of contact for facilities issues, responding promptly to incidents and minimising disruption.
• Welcoming visitors and carrying out HSE inductions to ensure a positive first impression.
• Handling reception duties including calls, mail, deliveries and the shared reception inbox.
• Coordinating office and building maintenance, liaising with contractors and cleaners.
• Booking staff travel and assisting with general administrative support.
• Reviewing DSE assessments and supporting health and safety initiatives.
• Restocking office supplies and arranging client catering when required.
• Gathering staff feedback and contributing improvement ideas to enhance office experience.

Qualifications, Skills & Behaviours

• Experience in a customer service or front‑of‑house role, ideally in a busy environment.
• Experience with travel bookings or office administration is desirable.
• Strong communication skills with the ability to interact clearly and professionally with a wide range of people.
• Well organised with good prioritisation and multitasking skills.
• Friendly, approachable and proactive, with a problem‑solving mindset and a reliable work ethic.

Why you should join us:

• We are a diverse, inclusive, respectful, and welcoming place to work.
• We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home.
• It goes without saying that we offer a Market Competitive Salary to ensure that you know your efforts and inputs are valued.
• We offer a Company pension scheme to allow you to save for your future.
• Access to training and development opportunities.
• We have a number of comprehensive health and wellbeing benefits available for you and your family, including Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance.
• We have enhanced parental and shared parental leave pay policies available from day one of employment.
• We ensure there is always something fun to look forward to in the social calendar.
• From the summer BBQ, Christmas Party, taking part in charitable events or suggesting your own social idea, we celebrate everyone’s version of fun.
• We think our colleagues are the most important part of work, they are who we spend a large proportion of our time with and want to ensure everyone enjoys coming to work.

Further Information

Please contact recruitment@xodusgroup.com for further information on this opportunity.