Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch facilities administration and be the friendly face of our Orkney office.
- Company: Join a supportive team dedicated to creating a safe and welcoming workplace.
- Benefits: Part-time hours, flexible work environment, and opportunities for personal growth.
- Other info: Be part of a team that values your input and encourages continuous improvement.
- Why this job: Make a positive impact on staff experiences while developing your skills in a dynamic setting.
- Qualifications: A friendly attitude, initiative, and a knack for problem-solving are essential.
The predicted salary is between 12 - 15 £ per hour.
Purpose of the Role
This is an entry level (permanent) part‑time opportunity to join us for this support function role, providing high quality, effective and efficient facilities administration. You will be the first point of contact for staff based at our Orkney office located in Stromness. Successful applicants will be required to ensure a great first impression, welcome staff and visitors, and be a role model for health, safety and environment matters. A friendly and approachable person with a ‘can do’ attitude is required. The ability to manage your own workload and use own initiative to find solutions to practical matters will be key attributes required in this role. You will work as part of the wider facilities team contributing to improvement suggestions to provide an ever‑evolving service to our staff globally. As this role includes reception duties, it will be an office‑based position working during core business hours.
Do you have some of the following?
- Coordinating regular office and facilities inspections to maintain a safe, secure, and well‑maintained workplace.
- Managing systems and records for fire safety, emergency procedures and equipment maintenance.
- Acting as first point of contact for facilities issues, responding promptly to incidents and minimising disruption.
- Welcoming visitors and carrying out HSE inductions to ensure a positive first impression.
- Handling reception duties including calls, mail, deliveries and the shared reception inbox.
- Coordinating office and building maintenance, liaising with contractors and cleaners.
- Booking staff travel and assisting with general administrative support.
- Reviewing DSE assessments and supporting health and safety initiatives.
- Restocking office supplies and arranging client catering when required.
- Gathering staff feedback and contributing improvement ideas to enhance office experience.
Qualifications, Skills
Facilities Administrator in Orkney employer: Xodus Group
Contact Detail:
Xodus Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in Orkney
✨Tip Number 1
Make sure to research the company and its culture before your interview. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will boost your confidence and help you articulate your thoughts clearly during the actual interview.
✨Tip Number 3
Dress appropriately for the interview, even if it's a casual environment. First impressions matter, and looking professional can set the right tone from the get-go.
✨Tip Number 4
After the interview, don’t forget to send a thank-you email. It’s a nice touch that shows your appreciation and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Facilities Administrator in Orkney
Some tips for your application 🫡
Show Your Personality: When writing your application, let your friendly and approachable nature shine through. We want to see the real you, so don’t be afraid to inject a bit of personality into your cover letter and CV!
Tailor Your Application: Make sure to tailor your application to the Facilities Administrator role. Highlight any relevant experience or skills that match the job description, especially your ability to manage workloads and find practical solutions.
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured documents that are easy to read, so avoid fluff and focus on what makes you a great fit for our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our Orkney office.
How to prepare for a job interview at Xodus Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Facilities Administrator role. Familiarise yourself with the key responsibilities like managing office inspections and being the first point of contact for staff and visitors. This will help you demonstrate your enthusiasm and suitability for the position.
✨Show Off Your People Skills
As this role involves welcoming visitors and handling reception duties, it's crucial to showcase your friendly and approachable nature. Prepare examples of how you've successfully interacted with others in previous roles or situations, highlighting your 'can do' attitude.
✨Demonstrate Initiative
The ability to manage your own workload and find solutions is key. Think of instances where you've taken the initiative to solve a problem or improve a process. Be ready to discuss these examples during your interview to show that you're proactive and resourceful.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the facilities team, office culture, or health and safety initiatives. This shows your genuine interest in the role and helps you assess if it's the right fit for you.